Official UK procurement notice
CST105 Implementation Partner for SAP Upgrade and SAP on Azure Infrastructure
Authority: Derbyshire County Council (Local council)
What is being bought
Published requirement descriptionDirect award of a contract for an Implementation Partner to support a SAP Upgrade and SAP on Azure Infrastructure under Regulation 32 of the Public Procurement Regulations 2015, and Protocol 8 of the Council’s Standing Orders Relating to Contracts.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Dec 2023, 11:16 GMT
- Last source update
- 21 Dec 2023, 11:16 GMT
- Authority reference
DN697579- FTS notice number
2023/S 000-037640- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042915Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The Council has awarded under Regulation 32(2)(b)(ii), where the works, supplies or services can be supplied only by a particular economic operator as competition is absent for technical reasons and no reasonable alternative or substitute exists. It is believed that this regulation is applicable for the following reasons:
(1) HCL has built Derbyshire specific data loaders and gained detailed knowledge of the Derbyshire SAP system as it successfully completed three rounds of migration of 12 years worth of production data (3 TB) as well as the successful testing of 62 mission critical interfaces and full UAT including payroll regression testing. The re-use of HCL’s data loaders and fix on fail code knowledge is an accelerator and will de-risk the delivery of the programme. Selecting a new system implementer would mean that both data migration and code remediation will have to be started afresh again at a significant additional cost and a much longer delivery time.
(2) For the Azure infrastructure services, HCL have a detailed understanding of the specific implementation of SAP S/4HANA as per the Council’s requirements as they were responsible for the SAP software implementation. Procuring these services from another 3rd party service provider would result in significant additional complexity in delivering the SAP Upgrade programme as the Council will need to provide knowledge transfer to the new party and manage all the interaction and dependencies between the new 3rd party and the implementation team.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HCL Technologies UK Limited | — | — | Awarded |
Contracts
Contract 037640-2023-CST105-1 · HCL Technologies UK Limited
- Signed
- 15 Dec 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Lot 1 | 1bids | — | — | £1,588,000 – £1,900,000 |
| Whole notice | — | — | — | £1,588,000 – £1,900,000 |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HCL Technologies UK LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.