Official UK procurement notice
CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks.
The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years
Bidder should note TUPE may apply
- Recurrence: If extensions not utilised - Late 2022 If extensions utilised - late 2024
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Cleaning and sanitation services · Cleaning services
How this framework works
From the published notice- Places
- up to 3 suppliers · 4 bids received (1.3 per place) · 3 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1It is the Councils intention to conduct a 2-stage tender process for a 4 year contract…AwardedRenewal
It is the Councils intention to conduct a 2-stage tender process for a 4 year contract on a 2+1+1 basis.
There is an emphasis on quality as well as price and submissions will be assessed on the most economically advantageous tender based on a ratio of 60% Price and 40% Quality.
Contractors should be aware that being appointed to the Framework is no guarantee work and that the Council will apply the following methodology to all orders placed.
Framework Operation
The 1st ranked contractor within the Framework will be offered the initial business (2000 to 2500 stairs) in the first instance throughout the Framework Contract period.
If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on.
This arrangement is required to drive best value whilst ensuring business continuity.
For substantial additions to the service or for additional services, the Council may conduct a mini competition between the three framework providers.
The requirement:
Standard weekly cleans to properties as detailed within the Short Service Specification, comprise of cleaning of all internal communal areas, the main entrance, stairwells, landings, corridors/access walkways and rear entrance. This also includes any steps, porches and/or plats. All works must be carried out in accordance with the British Institute of Cleaning Science recommendations.
All works must comply with the latest edition of the Health and Safety at Work Regulations Additional information: The Council may be required to provide additional services either as a temporary, permanent or ad hoc arrangement. These may include, but are not limited to:
graffiti removal,
chute cleaning, and
fire damage cleaning.
Full blocks with different requirements
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
as per the Tender documents.
- Economic & financial standing
4B.1 Bidders are required to have a minimum “general” annual turnover of 660,000 GBP for the last two financial years. Where a Bidder does not have an annual turnover of this value, the Council may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition.
4B.4
Bidders will be required provide the following information in response to 4B.4:
o Current ratio for Current Year: 1.15
o Current ratio for Prior Year: 1.15
The formula for calculating a Bidder’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.15. Where a Bidders’ current ratio is less than the acceptable value, the Council may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition.
4B.5
Bidders are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
o a. Employers (Compulsory) Liability Insurance - 5m GBP
o b. Public and Products Liability Insurance - 5m GBP
o c. Motor Insurance – Fully Comprehensive – variable
Where a Bidder does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Bidder from the competition.
- Technical & professional ability
Question 4C.1.2 30%
Bidders are required to provide three relevant examples of projects/contracts carried out in the last five years of similar nature and scope to this contract.
Question 4C.6 20%
Bidders are required to submit a detailed organisation chart detailing team structure identifying personnel both operationally based, and office based. Bidders should provide clear definition of roles, responsibilities and reporting lines.
Question 4C.6.1 20%
Bidders are required to provide a CVs detailing professional and educational qualifications of the bidder’s managerial staff and key operatives detailing their relevant skills and experience which contribute to the successful delivery of projects of a similar scale, and nature to this contract.
Question 4C.7 15%
Bidders are required to provide details of the environmental management measures which the bidder will be able to use when performing the contract.
Question 4C.9 15%
Bidders are required to provide a statement of the technical resources such as the tools, plant, facilities, and vehicles and any other equipment available to your organisation
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If extensions not utilised - Late 2022 If extensions utilised - late 2024
- First published
- 1 Feb 2021, 17:32 GMT
- Last source update
- 18 Oct 2021, 12:05 BST
- Authority reference
CT0812- FTS notice number
2021/S 000-025941- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028f1cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Potential bidders should note that TUPE may or may not apply to some or all of the personnel currently assigned to undertakings that are currently performing part or all of the duties described in the Service Specifications. Tenderers should, prior to submitting their Tender, take their own specific legal advice to ascertain whether TUPE could be held to apply to such undertakings and, if so, how that would impact on their Tender. More details will be provided at point of tender. (SC Ref:670835)
How it was run
Official notice- Appointment period ends
- 3 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
3 Mar 2021 → 18 Oct 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown3 Mar 2021, 12:00 GMT
- Invitations to tender expected22 Mar 2021
- Notice published18 Oct 2021, 12:05 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Oct 2021, 12:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 025941-2021-CT0812-1
- Signed
- 15 Sept 2021
- Value
- £1,128,580
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Caledonian Maintenance Services LtdFramework contractor
- ISS Facility ServicesFramework contractor
- Perfect Clean Edinburgh LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.