Official UK procurement notice
CT2963 Empty Homes Cleaning
Authority: The City of Edinburgh Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionSuppliers are required to complete final cleans of vacated premises to allow for the re-letting of properties.
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning and sanitation services · Cleaning services
How this framework works
From the published notice- Places
- up to 4 suppliers · 10 bids on the busiest of 4 lots (2.5 per place) · 4 appointed (full)
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £50,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1North Area of EdinburghAwardedRenewalceiling above
A supplier is required to complete final cleans of vacated premises to allow for properties to be re-let in the North of Edinburgh.
Lot #2East Area of EdinburghAwardedRenewalceiling above
A supplier is required to complete final cleans of vacated premises to allow for properties to be re-let in the East of Edinburgh.
Lot #3South Area of EdinburghAwardedRenewalceiling above
A supplier is required to complete final cleans of vacated premises to allow for properties to be re-let in the South of Edinburgh.
Lot #4West Area of EdinburghAwardedRenewalceiling above
A supplier is required to complete final cleans of vacated premises to allow for properties to be re-let in the North of Edinburgh.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
Tenderers are required to have a minimum “general” annual turnover of 50000GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Tenderers will be required provide the following information:
Current ratio for Current Year: 1.1
Current ratio for Prior Year: 1:1
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.1. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Minimum: Minimum level(s) of standards required: Minimum “general” annual turnover of 50000GBP for the last two financial years. Current ratio for Current Year: 1.1 Current ratio for Prior Year: 1:1 Employer’s Liability Insurance (minimum of 5 Million GBP) Public Liability Insurance (mini…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “CT2963 Empty Homes Cleaning” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Jul 2023, 16:43 BST
- Last source update
- 16 Feb 2024, 08:39 GMT
- Award evaluation window
- 9 Aug 2023 – …
- Authority reference
CT2963- FTS notice number
2024/S 000-005165- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03de6aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:758398)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 16 Aug 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bid validity
- 120 days from the deadline
- Bids opened
- 9 Aug 2023, 14:00 BST
Timeline
9 Aug 2023 → 16 Feb 2024 · 3 dates- Bids opened9 Aug 2023, 14:00 BST
- Admission / appointment period endsperiod end, not a bid countdown16 Aug 2023, 14:00 BST
- Notice published16 Feb 2024, 08:39 GMT
Notice history
2 events · 3 releases on Find a Tender · since 27 Jul 2023- Deadline moved to 16 Aug 2023, 14:00 BST27 Jul 2023, 11:57 BST+7 days · was 9 Aug 2023, 14:00 BST
- Status changed to complete16 Feb 2024, 08:39 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 9 Aug 2023 | 16 Aug 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 9 Aug 2023 | 16 Aug 2023 | +7 d |
Extension granted as requested.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
North Area of Edinburgh
- Signed
- 23 Nov 2023
- Value
- ceiling above
- Status
- active
East Area of Edinburgh
- Signed
- 23 Nov 2023
- Value
- ceiling above
- Status
- active
South Area of Edinburgh
- Signed
- 23 Nov 2023
- Value
- ceiling above
- Status
- active
West Area of Edinburgh
- Signed
- 23 Nov 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Area of Edinburgh | 10bids · 10 electronic · 10 from abroad | 9 | — | — |
| 2 · East Area of Edinburgh | 10bids · 10 electronic · 10 from abroad | 9 | — | — |
| 3 · South Area of Edinburgh | 10bids · 10 electronic · 10 from abroad | 9 | — | — |
| 4 · West Area of Edinburgh | 10bids · 10 electronic · 10 from abroad | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Aquaklenz LimitedFramework contractor
- Building Finishing Services UK Ltd.Framework contractor
- Perfect Clean Edinburgh LtdFramework contractor
- Star Staff SolutionsFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.