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Published 14 Oct 2022, 10:19 BST

Official UK procurement notice

Desktop Client Devices · UK public procurement notice

Official notice

Authority: Scottish Government (Central government)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)IT Services & Software (72) Delivery: Scotland (UKM)
Framework ceiling (notional)£75,000,000framework ceiling, not attributable revenue
Submissions closed 9 May 2023awarded 29 Aug 2023
Next notice expected 1 Dec 2022

Re-procurement plannedDesktop Client Devices · tender expected

What is being bought

Published requirement description

Scottish Ministers are seeking to appoint a single supplier for a national collaborative arrangement for Desktop Client Devices.

  • Recurrence: 4 years

CPV: Computer equipment and supplies · Computer screens and consoles · Computer terminals · Computer-related services · Desktop computer · Parts, accessories and supplies for computers · Workstations

How this framework works

From the published notice
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1Scottish Procurement have a requirement for the provision of Desktop Client Devices,…AwardedRenewalPublished value£75,000,000

Scottish Procurement have a requirement for the provision of Desktop Client Devices, accessories and associated deployment services to the Scottish Public Sector.

The framework is to provide of the following: Desktop Devices, Monitors and Fixed Workstation Devices along with accessories and associated deployment services.

Delivery: Scotland
Extensions: The initial duration of the framework agreement will be 24 months with the option to extend for a further 24 months.Variant bids: not allowedElectronic catalogue: required
30200000 Computer equipment and supplies30213300 Desktop computer30214000 Workstations30231000 Computer screens and consoles30231100 Computer terminals30237000 Parts, accessories and supplies for computers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Conditions of participation2
  • Economic & financial standing

    Tenderers must refer to the SPD Tenderers Guidance Instructions document concerning Section B, part IV, Economic and Financial Standing selection criteria.

    A form of Company Financial Assessment from each Tenderer is required. The Tenderer's failure risk will be evaluated as pass/fail.

    The Authority will undertake a Company Financial Assessment for each Tenderer using Dun & Bradstreet (D&B) Failure Risk Score for the Tenderer and any consortia or reliance members, as detailed in the minimum level(s) of standards required below.

    Details of the D&B ”A Guide to Dun & Bradstreet’s Predictive Indicators” – can be found using the http address below:

    www.dnb.co.uk/about-us/our-analyti… ↗

    There must be no qualification or contra-indication from any evidence provided in support of the Tenderers economic and financial standing.

    The Authority has the right to request copies of financial accounts and insurance certificates which are not held electronically.

    Minimum: If the D&B Failure Risk Score is 51 or more you will receive a pass for this assessment. If the D&B Failure Risk Score is less than 51 or no D&B Risk Failure score is available the Authority will contact the Tenderer and seek further information. The Authority will then use this …
  • Technical & professional ability

    Tenderers will be required to confirm that they meet the required environmental management standards.

    Please note there are minimum requirements concerning Cyber Security. Bidders will be required to complete an online Supplier Assurance Questionnaire using the Cyber Security Procurement Support Tool. A link to CSPST can be found here:

    cyberassessment.gov.scot ↗

    Tenderers should use the link provided and enter the following unique Cyber Risk Assessment Reference Number provided for this purpose: RAR-M6HV6XZH

    The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the Contracting Authority’s assessment of cyber risk.

    Minimum: Environmental Management Standards Tenderers will be expected to maintain a standard of environmental protection, including, where appropriate, accreditation to ISO14001/EMAS or equivalent standards. Cyber Security For this contract, minimum requirements include the holding of th…
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Desktop Client Devices” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 4 years
First published
14 Oct 2022, 10:19 BST
Last source update
31 Aug 2023, 15:27 BST
Award evaluation window
9 May 2023 – …
Authority reference
SP-22-019
FTS notice number
2023/S 000-025654
Classification (CPV)
Computer equipment and suppliesComputer screens and consolesComputer terminalsComputer-related servicesDesktop computerParts, accessories and supplies for computersWorkstations
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0375b2 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:743007)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
9 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
9 May 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

1 Dec 2022 → 31 Aug 2023 · 4 dates
  1. Next notice expected
    1 Dec 2022
  2. Admission / appointment period endsperiod end, not a bid countdown
    9 May 2023, 12:00 BST
  3. Bids opened
    9 May 2023, 13:00 BST
  4. Notice published
    31 Aug 2023, 15:27 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Mar 2023
  1. Status changed to active
    23 Mar 2023, 12:18 GMT
  2. Procurement method changed
    23 Mar 2023, 12:18 GMT
  3. Deadline published: 9 May 2023, 12:00 BST
    23 Mar 2023, 12:18 GMT
  4. Buyer details updated
    23 Mar 2023, 12:18 GMT
  5. Status changed to complete
    31 Aug 2023, 15:27 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 1
Contracts signed 1latest 29 Aug 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 025654-2023-SP-22-019-1

    Signed
    29 Aug 2023
    Value
    £75,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic0——

Contracting authority & participating public bodies

2 public bodies on the notice

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 4 Atlantic Quay, 70 York St, Glasgow, Scotland, G2 8EAContact name, email, phone

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow
  • Glasgow Sherriff CourtReview body Glasgow

Framework contractors & participating bidders

1 commercial party on the notice
  • HP Inc UK LtdFramework contractor Earley West, 300 Thames Valley Park Drive, Reading, UK, RG6 1PTContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.