Official UK procurement notice
Digital Dental Management & EPR Software
Authority: Northumbria Healthcare Facilities Management (Central government)
What is being bought
Published requirement descriptionNorthumbria Community Dental Service is a primary care service operating 13 surgeries from 9 sites across the trust, that also links with secondary care and delivers dental GA lists from WGH (Wansbeck General Hospital) and NTGH (North Tyneside General Hospital). Northumbria Community Dental Service requires investment into a dental digital patient management system to ensure safe, effective, and high-quality patient care.
The service is currently running without a digital solution
The Trust has a requirement for a dental specific digital practice management system that can be accessed at all clinical sites across the trust providing the following:
- Referral management
- Diary and appointment management system
- Text reminder service
- Clinical record keeping
- Integration of the clinical record with digital radiographs and its associated software allowing the ability to see images across multiple clinical sites
- Automatic submission of completed courses of treatment to NHS BSA
- SNOMED coding
- Ability to analyse activity data
- The authority expects to re-tender this requirement around 1 Mar 2035, 23:59 GMT.
- No preliminary market engagement: No pre market engagement undertaken
CPV: Dental practice and related services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£150,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Ability to meet Clinical & Operational Requirements: 25%
- Ability to meet Technical solution and interfacing requirements: 10%
- Ability to meet Reporting and Coding requirements: 7.5%
- Ability to meet Maintenance and Support requirements: 5%
- Ability to meet Implementation requirements: 7.5%
- Supporting Cross-Trust Alliance: 5%
- Action to Support your Employees: 5%
- Total Costs over 5 years: 30%
- Commitment to Minimising Carbon Emissions: 5%
Published award criteria (9)
- Ability to meet Clinical & Operational Requirements
- Ability to meet Technical solution and interfacing requirements
- Ability to meet Reporting and Coding requirements
- Ability to meet Maintenance and Support requirements
- Ability to meet Implementation requirements
- Supporting Cross-Trust Alliance
- Commitment to Minimising Carbon Emissions
- Action to Support your Employees
- Total Costs over 5 years
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Mar 2035
- First published
- 25 Sept 2025, 14:03 BST
- Last source update
- 25 Sept 2025, 14:03 BST
- Award evaluation window
- Submission end – 3 Nov 2025
- FTS notice number
2025/S 000-059718- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a22bFind a Tender- Contract terms summary
30 days from invoice
How it was run
Official notice- Submission deadline
- 21 Oct 2025, 12:00 BST
- Clarification deadline
- 14 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissionelectronically via e-tendering system Atamis
Timeline
25 Sept 2025 → 13 Nov 2025 · 5 dates- Tender notice published397 days ago25 Sept 2025, 14:03 BST
- Clarification questions by378 days ago14 Oct 2025, 12:00 BST
- Submission deadline371 days ago21 Oct 2025, 12:00 BST
- Award decision expected by358 days ago3 Nov 2025, 23:59 GMT
- Contract starts349 days ago13 Nov 2025
Notice history
1 event · 1 release on Find a Tender- Tender notice published25 Sept 2025, 14:03 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender