Find a TenderCancelled
Published 17 Sept 2024, 13:16 BST

Official UK procurement notice

Digital Maternity Cymru Solution

Official notice

Authority: Digital Health & Care Wales (Central government)·Consortium: 11 public authorities

Framework agreementGoodsCompetitive dialogue
Sectors: Software Packages & ERP (48) Delivery: UK
Framework ceiling (notional)£8,800,000framework ceiling, not attributable revenue
Submissions closed 22 Oct 2024

What is being bought

Published requirement description

DHCW is seeking to procure a new "Commercial off the Shelf" Digital Maternity Solution for NHS Wales. We are looking for a single National system for a digital maternity service with functionality to support a shared maternity record and notes across NHS Wales organisations with a national service management regime.

  • Recurrence: Renewal estimated to be 2031

CPV: Clinical information system · Medical information systems · Medical software package · Software package and information systems

How this framework works

From the published notice
Places
up to 1 suppliers

The lotProcurement structure

single lot · value published
Lot #1DHCW is seeking to establish a sole supplier Framework for the provision of a new…CancelledRenewalPublished value£8,800,000

DHCW is seeking to establish a sole supplier Framework for the provision of a new Digital Maternity Solution, which will be a single National solution for a digital maternity service with functionality to support shared maternity records and notes across NHS Wales organisations. This service will be supported by a national service management regime.

The core scope of the system includes, but is not limited to:

  1. case and referral setup
  2. caseload management
  3. recording, triage and management of assessments; and
  4. treatment and discharge records/summaries
  5. service users’ personal record
  6. create and maintain a clinical maternity record. Additional information: The contract value of 8,800,000 GBP is the potential value taking into consideration potential Call-Offs from all Organisations across NHS Wales.
Delivery: UK · All sites within the geographical region of NHS Wales and the Health Boards or Trusts within Wales.
Extensions: The Framework can be extended for a further four (4) years in increments of no less than twelve (12) months. During the term of the Framework Agreement and potential Call-Off Agreements, new interfaces may be developed as required. · The Framework can be extended for a further four (4) years in increments of no less than twelve (12) months.Second stage: up to 3 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation1
  • Suitability

    Selection criteria as stated in the procurement documents

What this means for your bid
  • “Digital Maternity Cymru Solution” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive dialogue
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Renewal estimated to be 2031
First published
17 Sept 2024, 13:16 BST
Last source update
17 Sept 2024, 14:16 BST
Authority reference
P867
FTS notice number
2024/S 000-029703
Classification (CPV)
Clinical information systemMedical information systemsMedical software packageSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-049b80 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

A draft set of terms and conditions (Framework Agreement and Call-Off Agreement) are provided in the pre-qualification

questionnaire document set.

Publisher note: Instructions on how to participate in this tender opportunity. It is proposed to run a competitive dialogue procedure with a pre-qualification questionnaire (PQQ). To complete your response, please access the PQQ via the Bravo eTenderWales portal where you will find the PQQ and the tender documentation,reference-Project Ref to be confirmed as per the instructions below. 1) Register your company on the eSourcing portal (this is only required once). — browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register — accept the terms and conditions and click ‘continue’ — enter your correct business and user details, — note the username you chose and click ‘save’ when complete - you will shortly receive an email with your unique password (please keep this secure). 2) Express an Interest in the tender — log in to the portal with the username/password, — click the ‘PQQs/ITTs open to all suppliers’ link.(these are pre-qualification questionnaires or invitations to tender open to any registered supplier), — click on the relevant PQQ/ITT to access the content, — click the ‘express interest’ button at the top of the page, — this will move the PQQ/ITT in to your ‘my PQQs/my ITTs’ page. (This is a secure area reserved for your projects only) — you can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ITT details’ box. 3) Responding to the tender — click ‘my response’ under ‘PQQ/ITT details’, you can choose to ‘create response’ or to ‘decline to respond’ (please give a reason if declining), — you can now use the ‘messages’ function to communicate with the buyer and seek any clarification, — note the deadline for completion, then follow the on screen instructions to complete the PQQ/ITT, — there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘submit response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering helpdesk. Note: the authority is using eTenderwales to carry out this procurement process. (WA Ref:144590)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login ↗

Appointment period ends
22 Oct 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
540 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Sept 2024 → 22 Oct 2024 · 3 dates
  1. Notice published
    17 Sept 2024, 14:16 BST
  2. Invitations to tender expected
    22 Oct 2024, 00:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    22 Oct 2024, 12:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    17 Sept 2024, 14:16 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

Contracting authority & participating public bodies

11 public bodies on the notice

Digital Health and Care Wales

Contracting authorityCentral GovernmentBody governed by public lawHealth Ty Glan-yr-Afon, 21 Cowbridge Road East, Cardiff, UK, CF11 9ADContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria