Find a TenderClosed

Published 27 Jan 2023, 17:54 GMT

Official UK procurement notice

Digital Records Solution · UK public procurement notice

Authority: London Borough of Lambeth (Local council)

ServicesRestricted procedure

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Radio, television, communication, telecommunication and related equipment (32)Software Packages & ERP (48)

+5 more

Transport & Passenger Services (60)Supporting and auxiliary transport services; travel agencies services (63)IT Services & Software (72)Business Services & Consultancy (79)Recreational, cultural and sporting services (92)

Delivery: London (UKI45)

Published estimate£6,980,000exc. VAT

Submissions closed 3 Mar 2023

What is being bought

Published requirement description

This programme will provide a single, council-wide, digital solution enabling us to store, access and retrieve the records we value safely and securely. What this means is knowing where our data is and how to access it on demand, improving our efficiency and the experience for the council, citizens, and communities. We will achieve this through digitising existing records and aligning existing digital data to a common standard across all council departments, enabling automatic retention and processing of records. By adopting a sustainable digital infrastructure, we will build the foundation for future improvements.

This Tender is for the Scanning and digitisation of the Physical records, creation of a digital database, retrieval software and destruction of most of the records once scanned. Some physical records are required post scanning, e.g. Registrars records.

CPV: Archive services · Barcode readers · IT services: consulting, software development, Internet and support · Mail transport by road · Optical-character-recognition equipment · Records · Records management · Reprographic services · Scanners for computer use · Scanning services · Software package and information systems · Storage and warehousing services

The lotProcurement structure

single lot · value published

Lot #1RenewalPublished value£6,980,000

Delivery: London

Extensions: The contract duration is a maximum 8-year term commencing 1 August 2023, with provision for early termination from the end of the second year, where it is anticipated the digitisation process of existing physical records would have been completed.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed

30216110 Scanners for computer use 30216120 Optical-character-recognition equipment 30216130 Barcode readers 32353100 Records 48000000 Software package and information systems 60160000 Mail transport by road

Procedure terms & legal framework

From the official record

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 27 Jan 2023, 17:54 GMT
Last source update: 27 Jan 2023, 17:54 GMT
Authority reference: Digital Records Solution
FTS notice number: 2023/S 000-002691
Classification (CPV): Archive servicesBarcode readersIT services: consulting, software development, Internet and supportMail transport by roadOptical-character-recognition equipmentRecordsRecords managementReprographic servicesScanners for computer useScanning services
+2 more
Software package and information systemsStorage and warehousing services
Delivery area: London (UKI45)
Official registry OCID: ocds-h6vhtk-039ba3 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 3 Mar 2023, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

27 Jan 2023 → 3 Mar 2023 · 2 dates

Notice published
27 Jan 2023, 17:54 GMT
Submission deadline
3 Mar 2023, 12:00 GMT

Contracting authority & participating public bodies

London Borough of Lambeth

Contracting authorityLocal CouncilRegional or local authorityGeneral public services n/a Town Hall, Brixton Hill, London, London, SW2 1RWContact name, email Published organisation website ↗

Dispute resolution & review bodies

Cabinet OfficeReview contact point London
The Royal Court of JusticeReview body London
The Royal Courts of JusticeMediation body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria