DMS Extension · UK public procurement notice

Official notice

Authority: Southampton Solent University (Education)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: South East (UKJ32)

Awarded value£52,838published contract · exc. VAT

Awarded 3 Feb 2025no call for competition

Awarded to DOCUMATION SOFTWARE LIMITED

What is being bought

Published requirement description

The contract expires in January 2025, a Documentation Software extension for one year for important business needs before new finance system goes live. This contract has been awarded, and this notice is for transparency purposes only.

CPV: Document management system

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: South East

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 16 May 2025, 11:37 BST
Last source update: 16 May 2025, 11:37 BST
Authority reference: 24.FIN.46
FTS notice number: 2025/S 000-022140
Classification (CPV): Document management system
Delivery area: South East (UKJ32)
Official registry OCID: ocds-h6vhtk-05159a Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This contract has been awarded as a below threshold contract, therefore prior publication into OJEU or FTS is not mandatory. This notice is for transparency purposes only.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £52,8381 contract exc. VAT

Bids received 1

Contracts signed 1latest 3 Feb 2025

Awarded to	Value	Date	Status
DOCUMATION SOFTWARE LIMITED	£52,838 †	—	Awarded

Contracts

Contract 022140-2025-24.FIN.46-1 · DOCUMATION SOFTWARE LIMITED
Signed
3 Feb 2025
Value
£52,838
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Southampton Solent University

Contracting authorityEducationBody governed by public lawEducation East Park Terrace, Southampton, South East, SO140YNContact email

Bidders & participating suppliers

1 commercial party on the notice

Documation Software LimitedAwarded supplierGB-COH: 02528958 Southampton, South East

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.