Find a TenderAwarded
Published 12 Apr 2021, 13:24 BST

Official UK procurement notice

DOJ - Advocacy Support Service for Victims of Domestic and Sexual Violence and Abuse

Official notice

Authority: Department of Justice NI·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Awarded value£9,000,000published contract · exc. VAT
Awarded 7 Apr 2021
Awarded to Information withheld for security reasons

What is being bought

Published requirement description

DoJ, in partnership with the Police Service of Northern Ireland (PSNI), wishes to appoint a service provider to deliver a new Northern Ireland-wide advocacy service to support qualifying victims of domestic and sexual violence and abuse (including those reporting to the police, or those who are subject to Multi Agency Risk Assessment Conference (MARAC) or report to the Rowan Sexual Assault Referral Centre (SARC)). The overall purpose of the new service is to provide co-ordinated and tailored support, responsive to individual need, in partnership with established services. It will mean victims are well-informed and listened to and that they are referred on to specialist services, as may be required, for further support and care. The service is intended to help victims feel safe and to help ensure that the risk of any further harm, especially serious harm, is greatly reduced or eliminated. This contract involves the provision and management of a new advocacy service on behalf of DoJ and PSNI - “the Clients”. Tackling domestic and sexual violence and abuse is a key priority for the Justice Minister, as well as for the PSNI Chief Constable, and much work has already been taken forward, and continues to be taken forward to try to address this issue - at a strategic, as well as an operational, level and in partnership with the other Departments within the Executive and statutory and voluntary sector bodies. The primary aim of the new service is to provide victims of domestic and/or sexual violence and abuse with access to a high quality and streamlined support service tailored to individual need. This can have positive outcomes for victims accessing the service. For some, this may be in terms of helping to keep them safe and reduce or eliminate risk of any further harm, especially serious harm. For others, an advocate could be considered a lynchpin to ensuring they remain engaged in the criminal justice system. The ability to provide a more positive experience for the victim could potentially lead to enhanced confidence in the system more generally. The primary objectives of the advocacy service will be to:

  • act as a first point of contact for victims of domestic and sexual violence and abuse to enable them to better cope with the aftermath of that crime;
  • assess individual need and risk and develop a safety support plan tailored to individual need;
  • offer accurate, timely, non-judgemental and impartial support and signposting information in relation to domestic and sexual violence and abuse on a range of issues and encouraging victims to report crimes/incidents to PSNI;
  • provide guidance and information, referring victims on to other statutory and non-statutory agencies for specialist support as appropriate;
  • help maintain and encourage engagement of victims experiencing domestic and sexual violence and/or abuse within the criminal justice system; and
  • work pro-actively with PSNI and SARC colleagues to support them, including attending and providing relevant briefings and meetings as required and including providing reports to help advise and inform police officers/SARC staff on related issues.

CPV: Guidance services

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: Northern Ireland · A wide range of locations, as stated in the specification.
Extensions: Initial period - 3 years2 options to extend, each of 2 years

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (5)
  • AC1 Service Delivery Model and Partnership Working: 40%
  • AC2 Promotion of Advocacy Service: 10%
  • AC3 Contract Management: 10%
  • AC4 Data Handling and Maintenance: 10%
  • AC5 Total Contract Price: 30%
Published award criteria (5)
  • AC1 Service Delivery Model and Partnership Working: 40
  • AC2 Promotion of Advocacy Service: 10
  • AC3 Contract Management: 10
  • AC4 Data Handling and Maintenance: 10
  • AC5 Total Contract Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
12 Apr 2021, 13:24 BST
Last source update
12 Apr 2021, 13:24 BST
Authority reference
ID2934500
FTS notice number
2021/S 000-007588
Classification (CPV)
Guidance services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02a515 Find a Tender
Review and risk notes
Review procedure

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015.

Publisher note: The estimated contract value is a broad estimate only and includes additional quantum for unforeseen demand and to future proof for additional potential users. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated.. . The successful contractor’s performance on this contract will be managed as per specification and regularly monitored (see Procurement Guidance Note 01/12 Contract Management: https://www.finance-ni.gov.uk/sites/default/ files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated.The issue of a notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £9,000,0001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 7 Apr 2021
Awarded toValueDateStatus
Information withheld for security reasons£9,000,000 †—Awarded

Contracts

  • DOJ — Advocacy Support Service for Victims of Domestic and Sexual Violence and Abuse · Information withheld for security reasons

    Signed
    7 Apr 2021
    Value
    £9,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 1 from abroad2——

Contracting authority & participating public bodies

2 public bodies on the notice

Department of Justice NI

Contracting authorityBody governed by public lawGeneral public services c/o Construction and Procurement Delivery, Clare House, 303 Airport Road West, BELFAST, UK, BT3 9EDContact email

Consortium members and other public bodies

Dispute resolution & review bodies

  • See VI.4.3 / Review procedureMediation bodyReview bodyReview contact point See VI.4.3 / Review procedure

Bidders & participating suppliers

1 commercial party on the notice
  • Information withheld for security reasonsAwarded supplier Information withheld for security reasons, UKContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.