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Published 20 Jun 2023, 11:29 BST

Official UK procurement notice

Domestic Mobility Equipment Servicing, Maintenance and Inspection Services

Official notice

Authority: NHS Highland (NHS & healthcare)

Framework agreement4 lotsServicesOpen procedureSME suitable
Sectors: Medical Devices & Pharma (33)Architecture & Engineering (71)Health & Social Care (85) Delivery: Scotland (UKM6)
Framework ceiling (notional)£1,020,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 21 Jul 2023awarded 18 Sept 2023
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

NHS Highland (NHSH) requires the provision of Domestic Mobility Equipment Servicing, Maintenance and Inspection Services to cover all PUWER and LOLER requirements.

CPV: Health and safety services · Health and social work services · Medical equipments · Technical inspection and testing services

How this framework works

From the published notice
Bids received
2 bids on the busiest of 4 lots · 2 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Annual Planned Preventative Maintenance (PPM) Servicing and Maintenance PUWER – Lifting and Other Equipment.AwardedRenewal

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

Delivery: Scotland
Extensions: The contract term is 24 months with the option to extend for a further 12 months.Variant bids: not allowed
33100000 Medical equipments71317200 Health and safety services71630000 Technical inspection and testing services85000000 Health and social work services
Lot #2Bi-annual Thorough Examinations LOLER – Lifting Equipment.AwardedRenewal

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

Delivery: Scotland
Extensions: The contract term is 24 months with the option to extend for a further 12 months.Variant bids: not allowed
33100000 Medical equipments71317200 Health and safety services71630000 Technical inspection and testing services85000000 Health and social work services
Lot #3Annual PPM Servicing and Maintenance PUWER – Stairlifts.AwardedRenewal

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

Delivery: Scotland
Extensions: The contract term is 24 months with the option to extend for a further 12 months.Variant bids: not allowed
33100000 Medical equipments71317200 Health and safety services71630000 Technical inspection and testing services85000000 Health and social work services
Lot #4Bi-annual Thorough Examinations LOLER – Stairlifts.AwardedRenewal

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

Delivery: Scotland
Extensions: The contract term is 24 months with the option to extend for a further 12 months.Variant bids: not allowed
33100000 Medical equipments71317200 Health and safety services71630000 Technical inspection and testing services85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Economic & financial standing

    The Bidder should provide its (“general”) yearly turnover for the number of financial years

    Number of financial years: 2

    Minimum required turnover per year: GBP (2,038,381)

    The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

    Professional Risk Indemnity: GBP (5 million)

    Employer's (Compulsory) Liability: GBP (5 million)

    Public Liability: GBP (5 million)

    Product Liability: GBP (5 million)

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Domestic Mobility Equipment Servicing, Maintenance and Inspection…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jun 2023, 11:29 BST
Last source update
19 Sept 2023, 08:53 BST
Award evaluation window
21 Jul 2023 – …
Authority reference
HH025-23-HB
FTS notice number
2023/S 000-027562
Classification (CPV)
Health and safety servicesHealth and social work servicesMedical equipmentsTechnical inspection and testing services
Delivery area
Scotland (UKM6)
Official registry OCID
ocds-h6vhtk-03d7d7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to the HH025-23-HB Domestic Mobility Equipment Servicing, Maintenance and Inspection Services, Specification of Requirements, Section Management Information & Key Performance Indicators (KPIs) for performance conditions

Publisher note: (SC Ref:745020)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
21 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
21 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

21 Jul 2023 → 19 Sept 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Jul 2023, 12:00 BST
  2. Bids opened
    21 Jul 2023, 12:00 BST
  3. Notice published
    19 Sept 2023, 08:53 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Sept 2023, 08:53 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 21 from SMEs · busiest of 4 lots
Contracts signed 4latest 18 Sept 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Annual Planned Preventative Maintenance (PPM) Servicing and Maintenance PUWER – Lifting and Other Equipment.

    Signed
    18 Sept 2023
    Value
    £68,954
    Status
    active

  • Annual PPM Servicing and Maintenance PUWER – Stairlifts.

    Signed
    18 Sept 2023
    Value
    £84,994
    Status
    active

  • Bi-annual Thorough Examinations LOLER – Stairlifts.

    Signed
    18 Sept 2023
    Value
    £29,205
    Status
    active

  • Bi-annual Thorough Examinations LOLER – Lifting Equipment.

    Signed
    18 Sept 2023
    Value
    £27,062
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Annual Planned Preventative Maintenance (PPM) Servicing and Maintenance PUWER – Lifting and Other Equipment.2bids · 0 electronic1——
2 · Bi-annual Thorough Examinations LOLER – Lifting Equipment.2bids · 0 electronic1——
3 · Annual PPM Servicing and Maintenance PUWER – Stairlifts.1bids · 0 electronic1——
4 · Bi-annual Thorough Examinations LOLER – Stairlifts.1bids · 0 electronic0——

Contracting authority & participating public bodies

NHS Highland

Contracting authorityNHS & healthcareMinistry or any other national or federal authority, including their regional or local subdivisionsHealth Assynt House, Beechwood Park, Inverness, Scotland, IV2 3BWContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Inverness Justice CentreReview body Inverness

Framework contractors & participating bidders

2 commercial parties on the notice
  • Able Care LtdFramework contractor 60 Seafield Road, Inverness, Scotland, IV1 1SG
  • Prism UK Medical LtdFramework contractor Unit 4 Jubilee Business Park,, Jubilee Way, Grange Moor, Wakefield, Yorkshire & Humber, WF4 4TD

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria