Official UK procurement notice
Duplicate Accounts Payable Data Identification Solution RFI
Authority: Cornwall Council (Local council)
What is being bought
Published requirement descriptionCornwall Council is exploring options for software solutions to identify duplicate Accounts Payable transactions prior to payment.
Currently, FISCAL Technologies’ NXG product is used for this purpose, however the upcoming contract renewal in June 2026 provides an opportunity to review alternative solutions. This Request for Information (RFI) aims to gather information on available products, functionality, and indicative costs to inform future procurement decisions.
All details within this document are classified Confidential.
It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document.
Participation this soft market assessment does not imply any commercial commitment and will not affect eligibility or prejudice suppliers participating in any future procurement.
We anticipate holding 60-minute sessions for suppliers to present and discuss their responses to the RFI from Wednesday 21st January to Wednesday 28th January 2026, though this may change depending on the number of responses.
Suppliers should contact Charlotte Metcalfe by email at charlotte.metcalfe@cornwall.gov.uk to express their interest in attending a session and confirm their intention to submit a response. The RFI document will then be emailed on request for completion by the due deadline. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. Once the response deadline has passed, session invites will be issued to those who submitted responses.
These sessions are intended to give suppliers flexibility to steer the conversation and focus on the key elements of their RFI response that they believe represent the most important and value-adding aspects for the Council. Suppliers should be prepared to demonstrate the key capabilities of their system or present a comprehensive overview of their solution. The Council will also take the opportunity to ask questions and provide input during the session to clarify aspects of the response.
The deadline for RFI submission will be end of day on Wednesday 14th January 2026. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk.
CPV: Financial and insurance services · IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Cornwall Council buys Software package and information systems (CPV 48), and who usually turns up
Cornwall Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 41 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid12% / 16%
2–347% / 31%
4–615% / 32%
7+27% / 22%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate18% / 55%
Within ±2%64% / 25%
Above estimate18% / 20%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 48Published estimate£60k
This lot lists more than one class in CPV 48. The comparison uses that group.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 377 past lots.
A forecast, not a list of bidders.
1 bid16%
2–331%
4–632%
7+22%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Dec 2025, 09:52 GMT
- Last source update
- 12 Dec 2025, 09:52 GMT
- FTS notice number
2025/S 000-082306- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f477Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
12 Dec 2025 → 1 Jul 2026 · 4 dates- Planning notice published319 days ago12 Dec 2025, 09:52 GMT
- Market engagement285 days ago14 Jan 2026, 23:59 GMT
Cornwall Council is exploring options for software solutions to identify duplicate Accounts Payable transactions prior to payment.
Currently, FISCAL Technologies’ NXG product is used for this purpose, however the upcoming contract renewal in June 2026 provides an opportunity to review alternative solutions. This Request for Information (RFI) aims to gather information on available products, functionality, and indicative costs to inform future procurement decisions.
All details within this document are classified Confidential.
It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment. This is not a formal tender document.
Participation this soft market assessment does not imply any commercial commitment and will not affect eligibility or prejudice suppliers participating in any future procurement.
We anticipate holding 60-minute sessions for suppliers to present and discuss their responses to the RFI from Wednesday 21st January to Wednesday 28th January 2026, though this may change depending on the number of responses.
Suppliers should contact Charlotte Metcalfe by email at charlotte.metcalfe@cornwall.gov.uk to express their interest in attending a session and confirm their intention to submit a response. The RFI document will then be emailed on request for completion by the due deadline. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk. Once the response deadline has passed, session invites will be issued to those who submitted responses.
These sessions are intended to give suppliers flexibility to steer the conversation and focus on the key elements of their RFI response that they believe represent the most important and value-adding aspects for the Council. Suppliers should be prepared to demonstrate the key capabilities of their system or present a comprehensive overview of their solution. The Council will also take the opportunity to ask questions and provide input during the session to clarify aspects of the response.
The deadline for RFI submission will be end of day on Wednesday 14th January 2026. All responses must be submitted via email to charlotte.metcalfe@cornwall.gov.uk.
- Tender notice expected241 days ago27 Feb 2026, 23:59 GMT
- Contract starts118 days ago1 Jul 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published12 Dec 2025, 09:52 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender