Find a TenderAwarded
Published 14 Oct 2022, 15:57 BST

Official UK procurement notice

e-Disclosure and Review Services

Official notice

Authority: Crown Commercial Service (Central government)·Consortium: 2 public authorities

Framework agreement5 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£50,000,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 20 Dec 2022awarded 7 Mar 2023
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Crown Commercial Service (CCS) as the Authority has put in place a Pan Government Collaborative Agreement for the provision of e-Disclosure and Review Services to be utilised by Central Government Departments and all other UK Public Sector Bodies. This commercial agreement will be the recommended vehicle for all e-Disclosure and Review Services required by UK Central Government Departments.

Lot Structure is as follows:

Lot 1: Simple Low Volume Work

Lot 2: End to End Service (up to Official/Official Sensitive)

Lot 3: Document Review Services

Lot 4: End to End Service (Secret/Top Secret)

Further information is included in the Additional Information section VI.3.

CPV: Data services · Legal services

How this framework works

From the published notice
Bids received
16 bids received · 1 suppliers appointed

Lots and requirements (5)Procurement structure

5 lots · 4 with a published value · same evaluation weights on every lot
Lot #1Simple Low Volume WorkPublished value£1,000,000

Crown Commercial Service are designing this agreement to enable all central government, public and third sector organisations to easily access eDisclosure and associated services, including reviewers. The services required are based upon the Electronic Discovery Reference Model (EDRM) and requirements of part 31 of the Civil Procedure Rules (CPR).

Delivery: UK
Variant bids: not allowed
Lot #2End to End ServiceCancelledPublished value£38,000,000

Crown Commercial Service have designed this agreement to enable all central government, public and third sector organisations to easily access eDisclosure and associated services, including reviewers. The services required are based upon the Electronic Discovery Reference Model (EDRM) and requirements of part 31 of the Civil Procedure Rules (CPR).

Delivery: UK
Variant bids: not allowed
Lot #3Document Review ServicesCancelledPublished value£6,000,000

Crown Commercial Service have designed this agreement to enable all central government, public and third sector organisations to easily access eDisclosure and associated services, including reviewers. The services required are based upon the Electronic Discovery Reference Model (EDRM) and requirements of part 31 of the Civil Procedure Rules (CPR).

Delivery: UK
Variant bids: not allowed
Lot #4End to End Service (Secret/Top Secret)CancelledPublished value£4,000,000

Crown Commercial Service have designed this agreement to enable all central government, public and third sector organisations to easily access eDisclosure and associated services, including reviewers. The services required are based upon the Electronic Discovery Reference Model (EDRM) and requirements of part 31 of the Civil Procedure Rules (CPR).

Delivery: UK
Variant bids: not allowed
Lot #5Simple Low Volume WorkCancelledLot estimate not published

Crown Commercial Service are designing this agreement to enable all central government, public and third sector organisations to easily access eDisclosure and associated services, including reviewers. The services required are based upon the Electronic Discovery Reference Model (EDRM) and requirements of part 31 of the Civil Procedure Rules (CPR).

Delivery: UK

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation1
  • Suitability

    Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “e-Disclosure and Review Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Oct 2022, 15:57 BST
Last source update
6 Apr 2023, 13:43 BST
Award evaluation window
20 Dec 2022 – …
Authority reference
RM6336
FTS notice number
2023/S 000-010168
Classification (CPV)
Data servicesLegal services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0375f9 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The value provided in Section II.1.7 is only an estimate. We cannot guarantee to suppliers any business through this Commercial Agreement. As part of this contract award notice the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/11ae8a38-4fca-463d-aa5f-d11e58376243 1) Redacted Commercial Agreement 2) List of Successful Suppliers 3) Approved Customer list 4) Transparency Agenda On 02/04/2014, Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders were required to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement. CCS reserved the right to award a framework to any bidder whose final score was within 1% of the last position. For Lot 1, 6 suppliers were awarded a place as opposed to the number of 6 as was originally stated in the Contract Notice that was published on 21/11/2022. For Lot 2, 12 suppliers were awarded a place as oppsed to the number of 12 as was originally stated in the Contract Notice that was published on 21/11/2022. For Lot 3, 9 suppliers were awarded a place as opposed to the number of 10 as was originally stated in the Contract Notice that was published on 21/11/2022. For Lot 4, 6 suppliers were awarded a place as opposed to the number of 6 as was originally stated in the Contract Notice that was published on 21/11/2022.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
20 Dec 2022, 16:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
20 Dec 2022, 16:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Nov 2022 → 6 Apr 2023 · 4 dates
  1. Next notice expected
    3 Nov 2022
  2. Admission / appointment period endsperiod end, not a bid countdown
    20 Dec 2022, 16:00 GMT
  3. Bids opened
    20 Dec 2022, 16:01 GMT
  4. Notice published
    6 Apr 2023, 13:43 BST

Notice history

7 events · 4 releases on Find a Tender · since 21 Nov 2022
  1. Status changed to active
    21 Nov 2022, 15:48 GMT
  2. Procurement method changed
    21 Nov 2022, 15:48 GMT
  3. Deadline published: 20 Dec 2022, 16:00 GMT
    21 Nov 2022, 15:48 GMT
  4. Buyer details updated
    21 Nov 2022, 15:48 GMT
  5. Buyer details updated
    3 Feb 2023, 15:16 GMT
  6. Status changed to complete
    6 Apr 2023, 13:43 BST
  7. Buyer details updated
    6 Apr 2023, 13:43 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextVI.3—The number of suppliers to be awarded a Framework Contract for each lot is: Lot 1 - 6 Lot 2 - 12 Lot 3 - 10 Lot 4 - 6

1 amendment published without a description.

Routine re-releases (4)
  • 2022-10: 1 release · 14 Oct 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 166 from SMEs
Contracts signed 1latest 7 Mar 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 010168-2023-1

    Signed
    7 Mar 2023
    Value
    £50,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
16bids · 16 electronic6——

Contracting authority & participating public bodies

2 public bodies on the notice

Crown Commercial Service

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services The Capital Building, Old Hall Street, Liverpool, UK, L3 9PPContact email, phone

Dispute resolution & review bodies

Framework contractors & participating bidders

1 commercial party on the notice
  • See Contracts Finder Notice for full supplier listFramework contractor 9th Floor, The Capital, Old Hall Street. L3 9PP, Liverpool, UK, L3 9PP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria