Find a TenderAwarded
Published 2 Feb 2021, 16:08 GMT

Official UK procurement notice

Early Learning, Childcare and Brokerage Services

Official notice

Authority: Dumfries and Galloway Council (Local council)

Framework agreement3 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 8 Dec 2020
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Early Learning & Childcare and Childcare Brokerage services are two key strands of statutory childcare services offered to parents and carers of children in Dumfries and Galloway.

CPV: Child daycare services · Daycare services for handicapped children and young people · Pre-school education services · Primary education services · Welfare services for children and young people

How this framework works

From the published notice
Bids received
3 bids on the busiest of 3 lots · 2 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Early Learning and Childcare - PVI SettingAwarded

The Council has a statutory duty to make pre-school education available for eligible children under the Standards in Scotland's Schools Act 2000. The Children and Young People (Scotland) Act 2014 and Statutory Guidance set out the increased entitlement to 1140 hours for eligible children and places a duty on the Council to offer increased flexibility to parents as to where and how their child can access their Early Learning and Childcare entitlement. Scottish Government made a commitment to extend the entitlement to all eligible children to 1140 hours for Early Learning and Childcare by 2020/21 as set out in 'A Blueprint for 2020; Expansion of Early Learning and Childcare in Scotland' (2016).

The Funding Follows the Child approach places choice in parents' and carers' hands allowing them to access their child's funded entitlement, therefore the Council have set up a Flexibile Framework for the provision of early learning and childcare services under the Light Touch Rules contained within the Public Contracts (Scotland) Regulations 2015. Lot 1 of this Flexible Framework sets out the minimum standards required from the private, voluntary and independent setting.

All providers who apply and meet th national standards, legislation, the Council's procedural requirements as set out in the Invitation to Tender and accept the rates and contract terms set out by the Council shall be accepted to deliver funded provision through the flexible Framework. Additional information: Providers approved with a place on the Flexible Framework do not need to re-apply when the framework re-opens on an annual basis. Further details of the ELC and national standards can be found here: www.gov.scot/policies/early-educa… ↗

Delivery: Scotland
Extensions: Following the initial 12 month duration, the Flexible Framework may be extended for a further 12 months.
Lot #2Early Learning and Childcare - ChildmindersAwarded

The Council has a statutory duty to make pre-school education available for eligible children under the Standards in Scotland's Schools Act 2000. The Children and Young People (Scotland) Act 2014 and Statutory Guidance set out the increased entitlement to 600 hours, including the provision for eligible children and places a duty on the Council to offer increased flexibility to parents as to where and how their child can access their Early Learning and Childcare entitlement. Scottish Government has made a commitment to extend the entitlement to all eligible children to 1140 hours for Early Learning and Childcare by 2020/21 as set out in 'A Blueprint for 2020; Expansion of Early Learning and Childcare in Scotland' (2016).

The Funding Follows the Child approach places choice in parents' and carers' hands allowing them to access their child's funded entitlement, therefore the Council have set up a Flexibile Framework for the provision of early learning and childcare services under the Light Touch Rules contained within the Public Contracts (Scotland) Regulations 2015. Lot 2 of this Flexible Framework sets out the minimum standards required from the childminders setting.

All providers who apply and meet the national standards, legislation, the Council's procedural requirements as set out in the Invitation to Tender and accept the rates and contract terms set out by the Council shall be able to deliver funded provision through the Flexible Framework. Additional information: Providers approved with a place on the Flexible Framework do not need to re-apply when the framework re-opens on an annual basis.

Further details of the ELC and national standards can be found here: www/gov.scot/policies/ea… ↗

Delivery: Scotland
Extensions: Following the initial 12 month duration, the Flexible Framework may be extended for a further 12 months.
Lot #3Childcare Brokerage ServiceAwarded

Dumfries and Galloway Council Social Work Services provides support to enable vulnerable families to access affordable childcare in times of crisis or to be included in the child's plan to ensure that their needs are being met. The service is aimed at supporting children aged 2 and under or for young poeple up to 18 years old if they have Additional Support Needs and/or Disability.

The Childcare Brokerage model enables parents' and carers' to access childcare from any setting, commissioned by the Council - in the public, private or third sector, including from a childminder - who meets the applicable National Standards, has a place available and is willing to entr into a contract with the local authority. The National Standard, which underpins the approach, will provide parents and carers with the certainty that those settings delivering funded hours are offering high quality Brokerage provision. Quality is underpinned by the National Standard for Early Learning and Childcare Providers.

This service is being procured as a lot within a Flexible Framework under the Light Touch Rules contained within the Public Contracts (Scotland) Regulations 2015.

Lot 3 of this Flexible Framework sets out the minimum standards required to deliver the childcare brokerage service.

All providers who apply and meet the applicable national ELC standrads, legislation, the Council's procedural requirements as set out in the Invitation to Tendre and accept the rates and contract terms set out by the Council shall be able to deliver funded provision through the Flexible Framework. Additional information: Providers approved with a place on the Flexible Framework do not need to re-apply when the framework re-opens on an annual basis.

Delivery: Scotland
Extensions: Following the initial 12 month duration, the Flexible Framework may be extended for a further 12 months.

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality: 80
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Early Learning, Childcare and Brokerage Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
2 Feb 2021, 16:08 GMT
Last source update
2 Feb 2021, 16:08 GMT
Authority reference
DGT/2019/925
FTS notice number
2021/S 000-002076
Classification (CPV)
Child daycare servicesDaycare services for handicapped children and young peoplePre-school education servicesPrimary education servicesWelfare services for children and young people
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-028f72 Find a Tender

Publisher note: The award of a funded placement is dictated by parental choice therefore no work is guaranteed. The Flexible Framework does not provide a guarantee of work. Community Benefits are not being made mandatory within the tender. Community Benefits have been encouraged in line with the nature and level of spend through the flexible framework. Delivery of community benefits shall be monitored in a proportionate manner through the life of the framework. (SC Ref:642954)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 33 from SMEs · busiest of 3 lots
Contracts signed 3latest 8 Dec 2020

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £21,105,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Early Learning and Childcare - Childminders

    Signed
    8 Dec 2020
    Value
    ceiling above
    Status
    active
  • Childcare Brokerage Service

    Signed
    8 Dec 2020
    Value
    ceiling above
    Status
    active
  • Early Learning and Childcare - PVI Setting

    Signed
    8 Dec 2020
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Early Learning and Childcare - PVI Setting3bids · 3 electronic3——
2 · Early Learning and Childcare - Childminders3bids · 3 electronic3——
3 · Childcare Brokerage Service3bids · 3 electronic3——

Contracting authority & participating public bodies

Dumfries and Galloway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement Team, Carruthers House, Dumfries, Scotland, DG1 2HPContact email, phone

Dispute resolution & review bodies

  • Dumfries Sheriff CourtReview body DumfriesContact phone

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.