Find a TenderCancelled
Published 15 Jul 2025, 08:30 BST

Official UK procurement notice

EDC/2025/4176 DAMP & MOULD SURVEY & MANAGEMENT

Official notice

Authority: East Dunbartonshire Council (Local council)

ServicesOpen procedure
Published estimate£219,000exc. VAT
Submissions closed 20 Aug 2025

What is being bought

Published requirement description

The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation issues.

The Authority requires a service provider to attend domestic and commercial properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures. This may include Laboratory analysis and Mycological assessment & reporting and the supply, installation,management and removal of Air Quality Monitoring Equipment to domestic properties.

  • Recurrence: This contract will be re-tendered in Q1 2028.

CPV: Building surveying services · Quantity surveying services · Ventilation consultancy services

The lotProcurement structure

single lot · value published
Lot #1The key requirements include, but are not limited to;CancelledRenewalPublished value£219,000

The key requirements include, but are not limited to;

The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation & Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues;

Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property.

Undertake the survey within 5 days of receipt of PO from EDC.

Survey reporting and action plan within 48 hours of site visit.

The provision of Damp, Mould, Condensation & Ventilation Survey, formal reporting and recommended actions for common areas of housing

The provision of Damp, Mould, Condensation & Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties

Non-domestic Damp, Mould, Condensation & Ventilation survey formal reporting and recommended actions

To undertake Lab analysis, Mycological assessment & reporting

The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties.

Collection, Management & Reporting of data from Air Quality Monitoring Equipment

The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPI’s.

The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions.

The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDC’s instructions.

The service provider may be required to provide witness statements, reports and/or appear in court.

Delivery: Scotland
Extensions: There is a contract variation process included within the contract to allow for additional servies to be added to the schedule of rates during the contract term. · The contract will be tendered for renewal in Q1 2028Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40Price: 40
Published award criteria (2)
  • Quality: 40
  • Price: 40
Conditions of participation1
  • Suitability

    Surveyors should be certified by either of the following: Royal Institution of Chartered Surveyors, (RICS), Chartered Institute of Building (CIOB), Building Research establishment (BRE), or be members of a professional body like the Property Care Association (PCA), Federation of Damp or; other accreditation from relevant bodies.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 80 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · This contract will be re-tendered in Q1 2028.
First published
15 Jul 2025, 08:30 BST
Last source update
4 Nov 2025, 13:15 GMT
Award evaluation window
13 Aug 2025 – …
FTS notice number
2025/S 000-070836
Classification (CPV)
Building surveying servicesQuantity surveying servicesVentilation consultancy services
Delivery area
Scotland (UKM81)
Official registry OCID
ocds-h6vhtk-055ef6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The conditions of contract are the SBCC Measured Term Contract for use in Scotland MTC/Scot 2019 Edition.

Publisher note: (SC Ref:814779)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
20 Aug 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Aug 2025, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Aug 2025 → 12 Dec 2025 · 4 dates
  1. Bids opened
    13 Aug 2025, 13:00 BST
  2. Submission deadline
    20 Aug 2025, 12:00 BST
  3. Notice published357 days ago
    4 Nov 2025, 13:15 GMT
  4. Bids must remain valid until319 days ago
    12 Dec 2025, 23:59 GMT

Notice history

2 events · 3 releases on Find a Tender · since 17 Jul 2025
  1. Deadline moved to 20 Aug 2025, 12:00 BST
    17 Jul 2025, 16:53 BST
    +7 days · was 13 Aug 2025, 12:00 BST
  2. Status changed to cancelled
    4 Nov 2025, 13:15 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.213 Aug 202520 Aug 2025+7 d
—Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.612 Dec 202519 Dec 2025+7 d
—Bid openingConditions for opening of tenders · IV.2.713 Aug 202520 Aug 2025+7 d

Bidder request to extend to accommodate annual leave, granted due to holiday period.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

East Dunbartonshire Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place, Kirkintilloch, Scotland, G66 1TJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria