Official UK procurement notice
EDC/2025/4176 DAMP & MOULD SURVEY & MANAGEMENT
Authority: East Dunbartonshire Council (Local council)
What is being bought
Published requirement descriptionThe Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation issues.
The Authority requires a service provider to attend domestic and commercial properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures. This may include Laboratory analysis and Mycological assessment & reporting and the supply, installation,management and removal of Air Quality Monitoring Equipment to domestic properties.
- Recurrence: This contract will be re-tendered in Q1 2028.
CPV: Building surveying services · Quantity surveying services · Ventilation consultancy services
The lotProcurement structure
single lot · value publishedLot #1The key requirements include, but are not limited to;CancelledRenewalPublished value£219,000
The key requirements include, but are not limited to;
The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation & Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues;
Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property.
Undertake the survey within 5 days of receipt of PO from EDC.
Survey reporting and action plan within 48 hours of site visit.
The provision of Damp, Mould, Condensation & Ventilation Survey, formal reporting and recommended actions for common areas of housing
The provision of Damp, Mould, Condensation & Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties
Non-domestic Damp, Mould, Condensation & Ventilation survey formal reporting and recommended actions
To undertake Lab analysis, Mycological assessment & reporting
The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties.
Collection, Management & Reporting of data from Air Quality Monitoring Equipment
The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPI’s.
The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions.
The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDC’s instructions.
The service provider may be required to provide witness statements, reports and/or appear in court.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 40
- Suitability
Surveyors should be certified by either of the following: Royal Institution of Chartered Surveyors, (RICS), Chartered Institute of Building (CIOB), Building Research establishment (BRE), or be members of a professional body like the Property Care Association (PCA), Federation of Damp or; other accreditation from relevant bodies.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 80 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · This contract will be re-tendered in Q1 2028.
- First published
- 15 Jul 2025, 08:30 BST
- Last source update
- 4 Nov 2025, 13:15 GMT
- Award evaluation window
- 13 Aug 2025 – …
- FTS notice number
2025/S 000-070836- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055ef6Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The conditions of contract are the SBCC Measured Term Contract for use in Scotland MTC/Scot 2019 Edition.
Publisher note: (SC Ref:814779)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 20 Aug 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Aug 2025, 13:00 BST
Timeline
13 Aug 2025 → 12 Dec 2025 · 4 dates- Bids opened13 Aug 2025, 13:00 BST
- Submission deadline20 Aug 2025, 12:00 BST
- Notice published357 days ago4 Nov 2025, 13:15 GMT
- Bids must remain valid until319 days ago12 Dec 2025, 23:59 GMT
Notice history
2 events · 3 releases on Find a Tender · since 17 Jul 2025- Deadline moved to 20 Aug 2025, 12:00 BST17 Jul 2025, 16:53 BST+7 days · was 13 Aug 2025, 12:00 BST
- Status changed to cancelled4 Nov 2025, 13:15 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 13 Aug 2025 | 20 Aug 2025 | +7 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 12 Dec 2025 | 19 Dec 2025 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 13 Aug 2025 | 20 Aug 2025 | +7 d |
Bidder request to extend to accommodate annual leave, granted due to holiday period.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria