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Published 15 Oct 2026, 09:17 BST

Official UK procurement notice

EditShare Hardware Components eAuction

Official notice

Authority: British Film Institute (Charity / VCSE)

GoodsBelow threshold - open competitionBelow threshold
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Construction Materials & Prefab (44)Software Packages & ERP (48) Delivery: Delivery location not published
Published estimate£160,000£192,000 inc. VAT
Submissions closed 21 Oct 2026
Contract term Ends 30 Oct 2026starts 23 Oct 2026

What is being bought

Published requirement description

We seek to procure and integrate two new EditShare hardware components in order to expand and integrate our existing EditShare estate to form a cluster with a dedicated Metadata Controller server.

CPV: Data-processing machines (hardware) · Hardware · Servers

The lotProcurement structure

single lot · value published
Lot #1Published value£160,000
Contract period: 23 Oct 2026 – 30 Oct 2026Value: £160,000 exc. VAT · £192,000 inc. VAT
30210000 Data-processing machines (hardware)44316400 Hardware48820000 Servers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 100% Most Advantageous Tender (MAT)

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Oct 2026, 09:17 BST
Last source update
15 Oct 2026, 09:17 BST
Authority reference
2026/481
FTS notice number
2026/S 000-097270
Latest notice
Tender notice (UK4)
Classification (CPV)
Data-processing machines (hardware)HardwareServers
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-078818 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
21 Oct 2026, 12:00 BST
Clarification deadline
19 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bfi/aspx/Home ↗

Timeline

15 Oct 2026 → 23 Oct 2026 · 4 dates
  1. Tender notice published11 days ago
    15 Oct 2026, 09:17 BST
  2. Clarification questions by7 days ago
    19 Oct 2026, 12:00 BST
  3. Submission deadline5 days ago
    21 Oct 2026, 12:00 BST
  4. Contract starts4 days ago
    23 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    15 Oct 2026, 09:17 BST
    UK4

Contracting authority & participating public bodies

British Film Institute

Contracting authorityPublic authority - sub-central government GB-CHC: 287780 21 STEPHEN STREET, LONDON, London, W1T 1LNContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender