Find a TenderAwarded
Published 1 Nov 2021, 09:15 GMT

Official UK procurement notice

EEP2 Cost Consultant & Employer's Agent Framework

Official notice

Authority: Coventry City Council (Local council)

Framework agreementServicesOpen procedure
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue
Submissions closed 1 Dec 2021awarded 26 Jan 2022

What is being bought

Published requirement description

Coventry City Council ("the Council") has appointed a framework of suppliers providing cost consultant and employers agent services to support the Education Expansion Phase 2 project.

CPV: Calculation of costs, monitoring of costs · Project and design preparation, estimation of costs · Quantity surveying services

How this framework works

From the published notice
Bids received
20 bids received · 3 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1Under Section 14 of the Education Act 1996, Coventry City Council has a statutory duty…AwardedPublished value£1,000,000

Under Section 14 of the Education Act 1996, Coventry City Council has a statutory duty to ensure sufficient provision of school places for local children and fair, appropriate access to education. It is the Council's role to plan, commission and organise school places in a way that raises standards, manages supply and demand and creates a diverse infrastructure.

The Coventry One Strategic Plan and Education Capital Programme, presented to Council on 2 October 2018, 18 February 2020 and again on 12 October 2021, sets out pupil forecasts for special, primary and secondary pupils across Coventry's education planning areas in response to rising or falling pupil cohorts across the city. It outlines the strategy proposed by the Local Authority and the Coventry Secondary Headteacher Partnership to meet the additional places required in secondary provision from 2019 - 2024.

Throughout the education expansion programme, consultancy support has been required to varying levels across each of the expansion projects delivered, including cost consultants, employers' agents, architects, structural engineers and other design services. Further funding has been provided for the delivery of the second phase of school expansions.

Three consultants have been appointed to the framework following this procurement exercise. The Council will call off from this framework as necessary to support the projects as needs arise.

The scope of the necessary input will vary by project, and by the stage of the project. However, it is envisaged that the consultants will have the capability to provide the services set out in the schedules of RICS Quantity Surveyor Services (2019 Edition) and RICS Employer's Agent Services (2019 Edition).

Delivery: West Midlands · Coventry
Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 30%Social value: 5%
Published sub-criteria (11)
  • Relationship Management: 20%
  • Customer Experience: 20%
  • Case Study: 25%
  • Hourly Fee Rate: 3%
  • Contract Band 1: 5%
  • Contract Band 2: 5%
  • Contract Band 3: 5%
  • Contract Band 4: 5%
  • Contract Band 5: 4%
  • Contract Band 6: 3%
  • Social Value: 5%
Published award criteria (11)
  • Relationship Management: 20
  • Customer Experience: 20
  • Case Study: 25
  • Social Value: 5
  • Hourly Fee Rate: 3
  • Contract Band 1: 5
  • Contract Band 2: 5
  • Contract Band 3: 5
  • Contract Band 4: 5
  • Contract Band 5: 4
  • Contract Band 6: 3
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “EEP2 Cost Consultant & Employer's Agent Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Nov 2021, 09:15 GMT
Last source update
11 Feb 2022, 14:22 GMT
Award evaluation window
1 Dec 2021 – …
Authority reference
COV-12535
FTS notice number
2022/S 000-004020
Classification (CPV)
Calculation of costs, monitoring of costsProject and design preparation, estimation of costsQuantity surveying services
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-02f1ff Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
1 Dec 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
1 Dec 2021, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Dec 2021 → 11 Feb 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    1 Dec 2021, 12:00 GMT
  2. Bids opened
    1 Dec 2021, 12:01 GMT
  3. Notice published
    11 Feb 2022, 14:22 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Feb 2022, 14:22 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 20
Contracts signed 3latest 26 Jan 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 004020-2022-1

    Signed
    26 Jan 2022
    Value
    ceiling above
    Status
    active
  • Contract 004020-2022-2

    Signed
    26 Jan 2022
    Value
    ceiling above
    Status
    active
  • Contract 004020-2022-3

    Signed
    26 Jan 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
20bids———

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council House,Earl Street, COVENTRY, West Midlands, CV15RRContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.