Official UK procurement notice
Electoral Management System · UK public procurement notice
Authority: London Borough of Southwark (Local council)
What is being bought
Published requirement descriptionProvision of an Electoral Management System (EMS)
CPV: Other community, social and personal services
The lotProcurement structure
single lot · no lot value publishedLot #1Provision of an Electoral Management SystemAwardedRenewal
Provision of an Electoral Management System.
The delivery of elections and electoral registration is a statutory function, with legislation setting out specific processes to be followed, and Electoral Registration Officers/Returning Officers and their staff rely heavily on EMS for the running of elections and electoral registrations.
The procurement related to a modern EMS to deliver an improved service and reduce registration and electoral costs in line with latest electoral registration and electoral legislation. Additional information: Belated publication due to an administrative oversight.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Sept 2026, 14:25 BST
- Last source update
- 10 Sept 2026, 14:25 BST
- Award evaluation window
- 16 Jan 2025 – …
- Authority reference
DN755355- FTS notice number
2026/S 000-085936- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c782Find a Tender
How it was run
Official notice- Submission deadline
- 16 Jan 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 Jan 2025, 15:00 GMT
Timeline
16 Jan 2025 → 10 Sept 2026 · 3 dates- Submission deadline16 Jan 2025, 15:00 GMT
- Bids opened16 Jan 2025, 15:00 GMT
- Notice published46 days ago10 Sept 2026, 14:25 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FCS Software Solution LimitedSME | £182,750 † | — | Awarded |
Contracts
Contract 085936-2026-1 · FCS Software Solution LimitedSME
- Signed
- 2 Jun 2025
- Value
- £182,750
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- FCS Software Solution LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.