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Published 29 Aug 2025, 22:50 BST

Official UK procurement notice

Electrical Installations Repairs & Maintenance (EIRM) Term Contracts

Official notice

Authority: London Borough of Southwark (Local council)

2 lotsWorksCompetitive flexible procedureAbove thresholdSME suitableMax 1 lot to bidMax 1 lot per supplier
Sectors: Construction & Civil Engineering (45) Delivery: UKLondon (UKI44)
Published estimate£122,584,000total for 2 lots · £147,100,800 inc. VAT · 1 value update
Submissions closed 10 Mar 2026
Lots 2max 1 won per supplier · max 1 to bid
Contract term 5 yrsends 16 Feb 2032 · up to 16 Feb 2034 with extensions · starts 17 Feb 2027

What is being bought2 lots · detail below

Published requirement description

This project aims to appoint two term contractors for electrical installations, repairs and maintenance, to start January/February 2027 for an initial period of five years with the option to extend at the council's discretion for up to a further two years in yearly increments. Contract A will serve the north of the borough and Contract B will serve the south of the borough.

The successful contractors will act as back-up to each other on their tendered rates to ensure that the council is able to meet its obligations.

The scope of works will be:

electrical refurbishments to communal landlords systems;

landlord lighting and lightning protections systems;

installation of fire, smoke and heat detection systems;

fire detection system and AOV systems;

solar PV systems;

generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing;

Electrical Installation Condition Reports (EICR) – inspection and reporting of fixed wiring in domestic properties and communal areas.

  • How the procedure runs: As part of the Competitive Flexible Procedure, the procurement documents will set out that up to a maximum of six organisations will be selected to be invited to the second stage to tender for the two contracts (Contracts A and B), subsequent to the PSQ. In the event that any applicant achieves a score within two marks of the lowest scoring applicant that is being invited to tender, they will be included in the shortlist and progressed to the Invitation To Tender (ITT) stage as well. Interviews and site visits will form part of the tender evaluation. At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%

CPV: Electrical installation work · Mechanical installations

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£122,584,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot
Lot #11.Contract A - North of the boroughRenewal UK, London 5 yrsSMEPublished value£61,292,000

Bermondsey, Rotherhithe, Walworth and Borough and Bankside

The proposed scope of works will be;

 electrical refurbishments to communal landlords systems;

 landlord lighting and lightning protections systems;

 installation of fire, smoke and heat detection systems;

 fire detection system and AOV systems;

 solar PV systems;

 generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing;

 Electrical Installation Condition Reports (EICR) – inspection and reporting of fixed wiring in domestic properties and communal areas.

Contract period: 17 Feb 2027 – 16 Feb 2032 (5 yrs) · up to 16 Feb 2034 with extensionsValue: £61,292,000 exc. VAT · £73,550,400 inc. VAT
Delivery: UK, LondonEligibility: SME eligible
Extensions: The Council intends to award the contract for an initial term of five (5) years, with the option to extend for up to two (2) additional years. The Council reserves the right, at its sole discretion, not to exercise any extension options if it determines that the services, or any part thereof, are to be brought in‑house during the initial term or any extension period, to re‑procure the services, or otherwise not to utilise the extension option.
45310000 Electrical installation work45350000 Mechanical installations
Lot #22.Contract B - South of the BoroughRenewal UK 5 yrsPublished value£61,292,000

Camberwell, Dulwich, Peckham and Nunhead

The proposed scope of works for the new electrical maintenance and installations contract will be;

 electrical refurbishments to communal landlords systems;

 landlord lighting and lightning protections systems;

 installation of fire, smoke and heat detection systems;

 fire detection system and AOV systems;

 solar PV systems;

 generators and Uninterrupted Power Supply (UPS) systems and changeover switch testing;

 Electrical Installation Condition Reports (EICR) – inspection and reporting of fixed wiring in domestic properties and communal areas.

Contract period: 17 Feb 2027 – 16 Feb 2032 (5 yrs) · up to 16 Feb 2034 with extensionsValue: £61,292,000 exc. VAT · £73,550,400 inc. VAT
Delivery: UK
Extensions: The Council intends to award the contract for an initial term of five (5) years, with the option to extend for up to two (2) additional years. The Council reserves the right, at its sole discretion, not to exercise any extension options if it determines that the services, or any part thereof, are to be brought in‑house during the initial term or any extension period, to re‑procure the services, or otherwise not to utilise the extension option.
45310000 Electrical installation work45350000 Mechanical installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (4)
  • Quality: 37%
  • Equality Diversity and inclusion: 3%
  • Price: 50%
  • Social Value: 10%
Published award criteria (4)
  • Price: At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,
  • Quality: At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,
  • Social Value: At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,
  • Equality Diversity and inclusion: At ITT stage the Council will use a price quality weighting criteria made up of: a. Price 50%, b. Quality 37%, c. Social Value 10%, d. Equality Diversity and inclusion 3%,
Lot distribution rule: Bidders will automatically be bidding for both lots and will be eligible for award in either of the two regions (Contract A or Contract B). They are therefore not required to indicate a preferred region. However, only one bid may be submitted per supplier.
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 Aug 2025, 22:50 BST
Last source update
5 Feb 2026, 16:31 GMT
Award evaluation window
Submission end – 9 Nov 2026
Authority reference
DN788393
FTS notice number
2026/S 000-010681
Latest notice
Tender notice (UK4)
Classification (CPV)
Electrical installation workMechanical installations
Delivery area
UKLondon (UKI44)
Official registry OCID
ocds-h6vhtk-0590e1 Find a Tender
How it runs

As part of the Competitive Flexible Procedure, the procurement documents will set out that up to a maximum of six organisations will be selected to be invited to the second stage to tender for the two contracts (Contracts A and B), subsequent to the PSQ. In the event that any applicant achieves a score within two marks of the lowest scoring applicant that is being invited to tender, they will be included in the shortlist and progressed to the Invitation To Tender (ITT) stage as well.

Interviews and site visits will form part of the tender evaluation.

At ITT stage the Council will use a price quality weighting criteria made up of:

a. Price 50%,

b. Quality 37%,

c. Social Value 10%,

d. Equality Diversity and inclusion 3%

How it was run

Official notice
Run through: London Tenders Portal
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Requests to participate (first stage)
10 Mar 2026, 12:00 GMT
Submission deadline
10 Mar 2026, 12:00 GMT
Clarification deadline
24 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.londontenders.org ↗

Timeline

29 Aug 2025 → 17 Feb 2027 · 8 dates
  1. Planning notice published
    29 Aug 2025, 22:50 BST
  2. Market engagement361 days ago
    31 Oct 2025, 23:59 GMT

    The council intends to hold market engagement meetings in mid-October 2025. Please get in touch with us at ampt@southwark.gov.uk to express an interest in attending one of these events.

  3. Tender notice published264 days ago
    5 Feb 2026, 16:31 GMT
  4. Clarification questions by245 days ago
    24 Feb 2026, 12:00 GMT
  5. Submission deadline231 days ago
    10 Mar 2026, 12:00 GMT
  6. Next notice expected179 days ago
    1 May 2026, 23:59 BST
  7. Today
    28 Oct 2026
  8. Award decision expected byin 12 days
    9 Nov 2026, 23:59 GMT
  9. Contract startsin 111 days
    17 Feb 2027

Notice history

5 events · 2 releases on Find a Tender · since 29 Aug 2025
  1. Preliminary market engagement notice published
    29 Aug 2025, 22:50 BST
    UK2
  2. Tender notice published
    5 Feb 2026, 16:31 GMT
    UK4
  3. Published value updated to £122,584,000
    5 Feb 2026, 16:31 GMT
    was £140,000,000
  4. Status changed to active
    5 Feb 2026, 16:31 GMT
  5. Procurement method changed
    5 Feb 2026, 16:31 GMT

Contracting authority & participating public bodies

London Borough of Southwark

Contracting authorityPublic authority - sub-central government GB-PPON: PXTW-7647-VDLV Southwark Council, London, London, SE1 2QHContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure