Official UK procurement notice
Electronic Patient Care Record (ePCR) System Market Engagement
Authority: South Western Ambulance Service NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionThe current contract supplying the South Western Ambulance Service NHS Foundation Trust (SWAST) with an Electronic Patient Record (EPR) system is due to end mid-2027. A procurement exercise is therefore being planned.
SWAST are now engaging the market seeking information, for example to help determine requirements (including potential budget needs) and procurement strategy, whilst understanding current market capacity.
CPV: Software package and information systems · Software-related services
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 May 2025, 14:40 BST
- Last source update
- 9 Oct 2025, 15:43 BST
- Authority reference
SWAST-3048-DDaT- FTS notice number
2025/S 000-063836- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051901Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
20 May 2025 → 1 Jul 2026 · 5 dates- Planning notice published20 May 2025, 14:40 BST
- Latest notice published384 days ago9 Oct 2025, 15:43 BST
- Market engagement369 days ago24 Oct 2025, 23:59 BST
Suppliers are now invited to request an information pack from procurement@swast.nhs.uk and then voluntarily complete and return your relevant information.
Supplier Information is to be submitted by midday Friday 24 October 2025.
***Note: Response deadline extended***
As part of pre-market engagement, SWAST may invite further clarification, including potentially accommodating some sample system demonstrations. Where appropriate, invitations are likely to be sent out to suppliers to carry out demonstrations between the period of 4th - 13th November 2025.
Other Ambulance Trusts may become involved in this market engagement exercise, for example SWAST sharing and them reviewing information received and attending any demonstrations alongside SWAST to support their own requirements.
- Tender notice expected288 days ago13 Jan 2026, 23:59 GMT
- Contract starts120 days ago1 Jul 2026, 00:00 BST
Notice history
3 events · 3 releases on Find a Tender · since 20 May 2025- Pipeline notice published20 May 2025, 14:40 BSTUK1
- Preliminary market engagement notice published6 Oct 2025, 12:47 BSTUK2
- Preliminary market engagement notice published9 Oct 2025, 15:43 BSTUK2
Published amendments (1)
***Note: Response deadline extended to midday Friday 24 October 2025***
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender