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Published 16 Sept 2025, 11:33 BST

Official UK procurement notice

Electronic Point of Sale Solution

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)

Framework agreementGoodsCompetitive flexible procedureAbove thresholdSME suitableAccelerated
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48) Delivery: South West (UKK24)
Framework ceiling (notional)£395,175framework ceiling, not attributable revenue · 1 value update
Submissions closed 21 Nov 2025
Next notice expected 31 Oct 2025
Framework period 4 yrsends 2 Jan 2030 · up to 30 Nov 2030 with extensions · starts 3 Jan 2026

What is being bought

Published requirement description

The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance.

The Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in over 30 sites across the Council's estate specifically those related to commercial activities.

  • Not divided into lots: The decision not to divide the EPOS contract into separate lots was based on the need to ensure compatibility between the different contract elements, operational efficiency from system integration and better value from a unified solution.
  • How the procedure runs: This competitive flexible procedure includes two tender stages. The three highest scoring bidders in the initial tender round will be invited to provide a scored presentation of their proposed solution. The evaluation criteria and date for this presentation will be provided at the initial tender stage to ensure all bidders are informed of the requirements prior to submission of bids. All weighted criteria for both tender stages will be set out in the Invitation to Tender document and is not subject to refinement between the two stages unless required following a clarification question. The bidder with the highest combined final weighted score from both tender stages will be confirmed as the preferred bidder.

CPV: Computer equipment and supplies · Point of sale (POS) software package

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 1 suppliers
Framework period
4 yrs · up to 4 yrs 11 mo from 3 Jan 2026
Published description of the framework

This direct award-only sole provider framework allows the Council to call off requirements for electronic point of sale equipment from a single provider. This will support the Council in a phased implementation of a single EPOS Solution.

Pricing is set out at the tender stage.

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsSMEPublished value£395,175
Contract period: 3 Jan 2026 – 2 Jan 2030 (4 yrs) · up to 30 Nov 2030 with extensionsValue: £395,175 exc. VAT · £474,210 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Extension options published
30200000 Computer equipment and supplies48110000 Point of sale (POS) software package
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    All equipment provided as part of the EPOS solution must be fully certified and approved for use with the Lloyds Cardnet merchant acquiring service. Furthermore, any payment service provided as part of the EPOS solution must also be fully certified for use with either the Lloyds Cardnet Omnipay or MSIP platforms.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Quality: 30%
  • Presentation: 30%
  • Price: 40%
Published award criteria (3)
  • Price: Pricing associated with the use of hardware, software including associated support and maintenance.
  • Quality: Quality of written response as part of bidder submission
  • Presentation: Scored evaluation of shortlisted bidder's presentation
Conditions of participation1
  • Technical & professional ability

    All equipment provided as part of the EPOS solution must be fully certified and approved for use with the Lloyds Cardnet merchant acquiring service. Furthermore, any payment service provided as part of the EPOS solution must also be fully certified for use with either the Lloyds Cardnet Omnipay or MSIP platforms.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Electronic Point of Sale Solution” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
16 Sept 2025, 11:33 BST
Last source update
31 Oct 2025, 09:19 GMT
Award evaluation window
Submission end – 10 Dec 2025
Authority reference
DN778742
FTS notice number
2025/S 000-069934
Accelerated
State of urgency
Latest notice
Tender notice (UK4)
Classification (CPV)
Computer equipment and suppliesPoint of sale (POS) software package
Delivery area
South West (UKK24)
Official registry OCID
ocds-h6vhtk-059b19 Find a Tender
How it runs

This competitive flexible procedure includes two tender stages. The three highest scoring bidders in the initial tender round will be invited to provide a scored presentation of their proposed solution.

The evaluation criteria and date for this presentation will be provided at the initial tender stage to ensure all bidders are informed of the requirements prior to submission of bids.

All weighted criteria for both tender stages will be set out in the Invitation to Tender document and is not subject to refinement between the two stages unless required following a clarification question. The bidder with the highest combined final weighted score from both tender stages will be confirmed as the preferred bidder.

How it was run

Official notice
Appointment period ends
21 Nov 2025, 14:00 GMT
Clarification deadline
14 Nov 2025, 17:00 GMT
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ .

Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Timeline

16 Sept 2025 → 3 Jan 2026 · 8 dates
  1. Planning notice published
    16 Sept 2025, 11:33 BST
  2. Market engagement391 days ago
    30 Sept 2025, 23:59 BST

    All PME documents must be submitted via the www.supplyingthesouthwest.org.uk ↗ by 30/09/2025. Late submissions may not be considered. For inquiries or assistance, please email Procurement.resources@bcpcouncil.gov.uk

    If you are unable to submit via the eTendering portal you may instead send via email to:

    Procurement.resources@bcpcouncil.gov.uk

    The Council may wish to follow-up with some suppliers to clarify some of the information they have provided. The findings of the preliminary market engagement will factor into the upcoming tender.

    Link to advert:

    procontract.due-north.com/Advert ↗

  3. Tender notice published360 days ago
    31 Oct 2025, 09:19 GMT
  4. Next notice expected360 days ago
    31 Oct 2025, 23:59 GMT
  5. Clarification questions by346 days ago
    14 Nov 2025, 17:00 GMT
  6. Admission / appointment period ends339 days ago · period end, not a bid countdown
    21 Nov 2025, 14:00 GMT
  7. Award decision expected by320 days ago
    10 Dec 2025, 23:59 GMT
  8. Contract starts297 days ago
    3 Jan 2026

Notice history

9 events · 4 releases on Find a Tender · since 16 Sept 2025
  1. Preliminary market engagement notice published
    16 Sept 2025, 11:33 BST
    UK2
  2. Preliminary market engagement notice published
    16 Sept 2025, 11:37 BST
    UK2
  3. Planned procurement notice published
    24 Oct 2025, 13:41 BST
    UK3
  4. Published value updated to £395,175
    24 Oct 2025, 13:41 BST
    was £493,969
  5. Status changed to planned
    24 Oct 2025, 13:41 BST
  6. Procurement method changed
    24 Oct 2025, 13:41 BST
  7. Deadline published: 21 Nov 2025, 14:00 GMT
    24 Oct 2025, 13:41 BST
  8. Tender notice published
    31 Oct 2025, 09:19 GMT
    UK4
  9. Status changed to active
    31 Oct 2025, 09:19 GMT
Published amendments (1)

Updated links to Procontract engagement advert

Routine re-releases (4)
  • 2025-09: 1 release · 16 Sept 2025

Contracting authority & participating public bodies

Bournemouth, Christchurch and Poole Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHYY-7342-PRHH BCP Council Civic Centre, Bournemouth, South West, BH2 6DYContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAll documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Notices published for this procedure