TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 30 Sept 2026, 09:06 BST

Official UK procurement notice

Electronic Point Of Sale Solution

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)IT Services & Software (72) Delivery: South West (UKK24)
Published estimate£400,000≈ £80k / year · £480,000 inc. VAT
Submissions closed 27 Oct 2026
Contract term 5 yrsends 31 Mar 2032 · up to 31 Mar 2034 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance.

The Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in up to approx 30 sites across the Council's estate specifically those related to commercial activities.

  • The authority expects to re-tender this requirement around 1 Sept 2033, 23:59 BST.
  • How the procedure runs: Stage 1 Preliminary compliance check Stage 2 PSQ Part A Stage 3 Evaluation of Tenders Stage 4 Presentation

CPV: Industry specific software package · Maintenance of information technology software · Software supply services · Ticket-issuing machines

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsSMEPublished value£400,000
Contract period: 1 Apr 2027 – 31 Mar 2032 (5 yrs) · up to 31 Mar 2034 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Purchase of new equipment and associated software if required · 2 x 12 month extension options
30144200 Ticket-issuing machines48100000 Industry specific software package72267100 Maintenance of information technology software72268000 Software supply services
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    PCI DSS compliant

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Quality Score: 30%
  • Presentation: 30%
  • Price: 40%
Published award criteria (3)
  • Price
  • Quality Score
  • Presentation
Conditions of participation1
  • Technical & professional ability

    PCI DSS compliant

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Sept 2033
First published
30 Sept 2026, 09:06 BST
Last source update
30 Sept 2026, 22:07 BST
Award evaluation window
Submission end – 30 Nov 2026
Authority reference
DN831306
FTS notice number
2026/S 000-092132
Latest notice
Tender notice (UK4)
Classification (CPV)
Industry specific software packageMaintenance of information technology softwareSoftware supply servicesTicket-issuing machines
Delivery area
South West (UKK24)
Official registry OCID
ocds-h6vhtk-077d0a Find a Tender
How it runs

Stage 1 Preliminary compliance check

Stage 2 PSQ Part A

Stage 3 Evaluation of Tenders

Stage 4 Presentation

How it was run

Official notice
Submission deadline
27 Oct 2026, 13:00 GMT
Clarification deadline
16 Oct 2026, 13:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

30 Sept 2026 → 1 Apr 2027 · 5 dates
  1. Tender notice published27 days ago
    30 Sept 2026, 09:06 BST
  2. Clarification questions by11 days ago
    16 Oct 2026, 13:00 BST
  3. Submission deadline9h ago
    27 Oct 2026, 13:00 GMT
  4. Today
    27 Oct 2026
  5. Award decision expected byin 34 days
    30 Nov 2026, 23:59 GMT
  6. Contract startsin 155 days
    1 Apr 2027, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 30 Sept 2026
  1. Tender notice published
    30 Sept 2026, 09:06 BST
    UK4
  2. Tender notice published
    30 Sept 2026, 22:07 BST
    UK4
Published amendments (1)

Evaluation weighting edited to remain consistent with ITT

Contracting authority & participating public bodies

Bournemouth, Christchurch and Poole Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHYY-7342-PRHH BCP Council Civic Centre, Bournemouth, South West, BH2 6DYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender