Official UK procurement notice
electronic Records Management · UK public procurement notice
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionSupply of Record Management System
CPV: Document management system
The lotProcurement structure
single lot · no lot value publishedLot #1Departmental Record Management System, migration of extant records out of existing…
Departmental Record Management System, migration of extant records out of existing systems and provision of Application Maintenance and End User Support
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Lowest price
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 May 2022, 15:43 BST
- Last source update
- 13 May 2022, 15:43 BST
- FTS notice number
2022/S 000-012521- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-033787Find a Tender
- Why no open competition
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive; The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
Defence Digital, part of the UK Ministry of Defence, is issuing a VTN that it intends to award a three year contract to Micro Focus UK Ltd, to implement a new Records Management System for the Official Domain, to migrate extant records out of the existing systems and for the provision of an Application Maintenance and end user support service. The value of this requirement is £8,349,416.79 (ex VAT).
It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Regulation 32(2)(b)(ii) of the UK Public Contracts Regulations 2015 for technical reasons.
This is because there is no reasonable substitute Records Management System (which will be based around Micro Focus UK Ltd’s Content Management software) that will meet the MoD’s key requirements of interoperability between Official and Secret Domains in terms of search functionality and will also allow for planned essential cloud optimisation to ensure enhanced security and environmental benefits are to be met.
Further, in terms of the support element of the proposed award, Micro Focus UK Ltd have the necessary technical know-how and expertise to meet the MoD’s requirements, including installing and migrating to a new Records Management System based around their proprietary software and it would be technically impracticable for a third- party supplier to carry out this support and ensure it aligns with the planned cloud optimisation. A third-party supplier even attempting to provide this support in these circumstances would result in disproportionate time delay and cost to the MoD.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Micro Focus Software UK LtdSubcontracting: declared | £8,349,417 † | — | Awarded |
Contracts
electronic Records Management · Micro Focus Software UK Ltd
- Signed
- 13 May 2022
- Value
- £8,349,417
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Ministry of Defence - Defence Digital, Hardware and ServicesMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Micro Focus Software UK LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.