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Published 12 Jan 2026, 10:57 GMT

Official UK procurement notice

EMR/SH/01 Class 360 Maintenance/Refurbishment Moves

Official notice

Authority: ABELLIO EAST MIDLANDS LIMITED

ServicesCompetitive flexible procedureAbove threshold
Sectors: Repair & Maintenance (50) Delivery: UK
Published estimate£2,000,000≈ £1.0m / year · £2,400,000 inc. VAT
Submissions closed 4 Feb 2026
Contract term 2 yrsends 12 Jul 2028 · up to 11 Jul 2029 with extensions · starts 13 Jul 2026

What is being bought

Published requirement description

Transport UK (Operations) Limited ("Transport UK") (formerly known as Abellio Transport Holdings Limited) is dedicated to offering safer, more reliable and easier rail journeys. A leading transport operating group, Transport UK focuses on transforming the industry and working with partners to offer a more convenient and better service to make people's lives easier.

Transport UK runs train operators East Midlands Railway and West Midlands Railway (including its sub-brand, London Northwestern Railway), as well as the MerseyRail concession in a 50:50 joint venture with Serco. It operates Transport UK London Bus services with 700 buses on over 47 London routes, has recently invested in a major new depot and will shortly introduce electric buses on a number of its routes.

Midlands Limited is pleased and proud to be the operator of EMR. It's our vision to drive the East Midlands towards a brighter future, working in partnership to connect cities, support communities and create easier journeys for everyone.

EMR operates 21x Class 360 Electric Multiple Units between Corby and London St Pancras. The fleet is maintained at Bedford Cauldwell Depot; heavy maintenance, and a forthcoming fleet refurbishment, will be undertake at Siemens' depot at Northampton Kings Heath - Therefore, the units will require movement to and from Kings Heath for these maintenance events.

The Class 360s are a 4 car EMU, built by Siemens under the Desiro Classic series of trains. They are fitted with Dellner 12 couplers at a height of 925mm above Rail level. Braking is available through the electrical head via either PWM signal or 3 step braking with enhanced emergency braking.

Suppliers are requested to provide EMR with a proposal for the movement of Class 360 units between Kettering Depot Sidings and Northampton Kings Heath Depot. Additionally, we require the option for collection/delivery between Northampton Kings Heath Depot and Cricklewood A-E sidings.

EMR recognises that markets and businesses are changing at an ever-increasing pace. The requirements detailed in this document are, therefore, the minimum acceptable to EMR and the Supplier should consider where they are capable of development of services within their offer in order to meet EMR's requirements.

Aims

In delivering this contract, EMR requires the Supplier to undertake the following:

  • Safe Transportation - ensure the safe movement of Class 360 train sets, adhering to all safety regulations and standards and without damage
  • Timely delivery - planning and co-ordination to meet delivery schedules
  • Cost Efficiency - minimising costs whilst maintaining high standards of service
  • Flexibility and Adaptability - able to adapt to changing circumstances
  • Environmental Considerations - reducing the environmental impact through efficient logistics and use of eco-friendly practices.
  • How the procedure runs: Expression of Interest Stage Procurement Specific Questionnaire stage including Confirmation of core supplier information, Associated persons Conditions of Participation- EMR Specific Questions Conditions of Participation- Project Specific Questions Initiation to Tender Negotiation stage (optional)

CPV: Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsPublished value£2,000,000
Contract period: 13 Jul 2026 – 12 Jul 2028 (2 yrs) · up to 11 Jul 2029 with extensionsValue: £2,000,000 exc. VAT · £2,400,000 inc. VAT
Delivery: UK
Extensions: The Contract terms will be EMR's Terms and conditions for the supply of services, long form. The Contract will be duration of two years, with an option to extend for an additional 12 months EMR may also compliantly Direct Award a further contract for additional or repeat goods, services or works following initial expiry of the Contract in accordance with the Procurement Act, Schedule 5 Paragraph 8

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 45%
Published sub-criteria (2)
  • Technical Ability: 55%
  • COMMERCIAL: 45%
Published award criteria (2)
  • COMMERCIAL: PRICE
  • Technical Ability: QUALITY
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Jan 2026, 10:57 GMT
Last source update
12 Jan 2026, 10:57 GMT
Award evaluation window
Submission end – 13 Jul 2026
Authority reference
EMR/SH/01
FTS notice number
2026/S 000-002170
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-060378 Find a Tender
How it runs

Expression of Interest Stage

Procurement Specific Questionnaire stage including

Confirmation of core supplier information, Associated persons

Conditions of Participation- EMR Specific Questions

Conditions of Participation- Project Specific Questions

Initiation to Tender

Negotiation stage (optional)

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
4 Feb 2026, 12:00 GMT
Submission deadline
4 Feb 2026, 12:00 GMT
Clarification deadline
28 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

12 Jan 2026 → 13 Jul 2026 · 5 dates
  1. Tender notice published289 days ago
    12 Jan 2026, 10:57 GMT
  2. Clarification questions by273 days ago
    28 Jan 2026, 12:00 GMT
  3. Submission deadline266 days ago
    4 Feb 2026, 12:00 GMT
  4. Contract starts107 days ago
    13 Jul 2026, 00:00 BST
  5. Award decision expected by106 days ago
    13 Jul 2026, 23:59 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    12 Jan 2026, 10:57 GMT
    UK4

Contracting authority & participating public bodies

TRANSPORT UK EAST MIDLANDS LIMITED

Contracting authorityPrivate utility GB-COH: 09860485 · GB-PPON: PYJP-8287-BJGL 2nd Floor St Andrew's House, London, London, EC4A 3AGContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender