Official UK procurement notice
Engineering Vehicles - Strip and Spray and Bogie Overhaul for General Purpose (GP)
Authority: Docklands Light Railway Limited (Public body)
What is being bought
Published requirement descriptionLondon Underground Limited (LUL), is a wholly owned subsidiary of Transport for London (TfL), the statutory corporation responsible for the transport network in London.
London Underground Limited (LUL) engineering and maintenance is managed by Transport for London (TfL), the public body running the Tube, with the LUL Asset Performance Directorate overseeing the actual upkeep, renewal, and modernisation of its vast, historic infrastructure (tracks, signals, stations) using in-house teams and external specialist contractors. Railway carriages, wagons and engineering vehicles ('EV') are the principal part of London Underground ('LU') services assets. These assets require periodic maintenance and overhaul. This tender notice is being posted in accordance with the Procurement Act 2023 to invite bidders to express interest to participate in the following tender activity.
London Underground Engineering Vehicles fleet requires strip and spray and bogie overhaul of 10 General Purpose (GP) Engineering Wagons to achieve a life extension of 8 years. The scope of works is to achieve a strip and spray and overhaul that meets the requirements of the TfL strip and spray and overhaul specification.
These wagons are vital for the upkeep and maintenance of the LU track infrastructure and are a key asset for the Battery Locomotive Programme.
Bidders wishing to take part in the process and submit a tender response should contact LynetteGatsi@tfl.gov.uk and ensure they are registered on the SAP Ariba e-tendering platform.
Registration is required to receive an invitation to the procurement event and access to the ITT (Invitation to Tender) documentation.
Bidders are required to Express Interest to participate by 23/09/2026 at 12PM GMT.
Scope
Strip, surface preparation, repair, painting and bogie overhaul of 10 engineering wagons at the Supplier's premises, returned to Transport for London for reassembly. The wagons comprise General Purpose (GP), Concrete Mixer and Match (CM and MW) and Jubilee Line Extension (JLE) types. The final quantity by type will be confirmed at contract award.
The work covers:
- Body strip, blasting, surface preparation and painting to the specified paint system.
- Welding and body repair to BS EN ISO 15085-2 and the associated welding standards.
- Overhaul and repair of bogies.
- Repair of corrosion, damage and distortion found on inspection.
- Collection and return of wagon bodies and bogies to the nominated Transport for London site.
Overhaul materials are free issue. The Supplier provides all consumables, paint system, blast media, PPE, plant and tooling. The tender price is for labour and services only.
Delivery is at one wagon every three weeks, all 10no within the contract term, with no mobilisation period. Collection and return will be from Acton Works, 130 Bollo Lane, London W3 8BZ, or Ruislip Depot, West End Road, HA4 6NS, confirmed at contract award.
Suppliers must evidence prior delivery of both rail vehicle body strip and repaint and bogie overhaul, supported by two reference contracts.
- How the procedure runs: The anticipated process is as follows: Stage 1 - Initial Tender Submission Bidders will be invited to submit an initial tender response, including technical, programme, quality, HSQE and commercial proposals. Submissions will be evaluated against the published award criteria to assess compliance, capability and initial value for money. Stage 2 - Clarification and Negotiation TfL may enter into one or more rounds of structured clarification and negotiation with bidders who submit compliant tenders. These discussions may cover, but are not limited to: Technical methodology and delivery approach Programme assumptions and sequencing Quality assurance and testing regimes Supply chain arrangements Risk allocation and commercial positions Pricing structure and key cost drivers The purpose of this stage is to refine and improve proposals to ensure they are deliverable, compliant and provide best value. Stage 3 - Best and Final Offer (BAFO) Following clarification and negotiation, bidders will be invited to submit a Best and Final Offer (BAFO). BAFO submissions will represent each bidder's final position and will form the basis of final evaluation. Stage 4 - Final Evaluation and Award Final tenders will be evaluated in accordance with the published criteria to identify the Most Advantageous Tender (MAT). TfL will then proceed to contract award following the applicable standstill period.
CPV: Railway and tramway locomotives and rolling stock and associated parts · Repair and maintenance services of rolling stock
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£575,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- TECHNICAL: 60%
- Commercial: 30%
- Social Value: 10%
Published award criteria (3)
- TECHNICAL
- Commercial
- Social Value
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Sept 2026, 14:18 BST
- Last source update
- 16 Sept 2026, 14:18 BST
- Award evaluation window
- Submission end – 20 Nov 2026
- Authority reference
WS3264395675- FTS notice number
2026/S 000-087800- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06fb39Find a Tender
- How it runs
The anticipated process is as follows:
Stage 1 - Initial Tender Submission
Bidders will be invited to submit an initial tender response, including technical, programme, quality, HSQE and commercial proposals.
Submissions will be evaluated against the published award criteria to assess compliance, capability and initial value for money.
Stage 2 - Clarification and Negotiation
TfL may enter into one or more rounds of structured clarification and negotiation with bidders who submit compliant tenders.
These discussions may cover, but are not limited to:
Technical methodology and delivery approach
Programme assumptions and sequencing
Quality assurance and testing regimes
Supply chain arrangements
Risk allocation and commercial positions
Pricing structure and key cost drivers
The purpose of this stage is to refine and improve proposals to ensure they are deliverable, compliant and provide best value.
Stage 3 - Best and Final Offer (BAFO)
Following clarification and negotiation, bidders will be invited to submit a Best and Final Offer (BAFO).
BAFO submissions will represent each bidder's final position and will form the basis of final evaluation.
Stage 4 - Final Evaluation and Award
Final tenders will be evaluated in accordance with the published criteria to identify the Most Advantageous Tender (MAT).
TfL will then proceed to contract award following the applicable standstill period.
How it was run
Official notice- Requests to participate (first stage)
- 23 Sept 2026, 12:00 BST
- Submission deadline
- 23 Sept 2026, 12:00 BST
- Clarification deadline
- 23 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
PLEASE NOTE LATE SUBMISSIONS WILL NOT BE ACCEPTED
Central Digital Platform:
As part of the participation, Applicants should also be registered on the Central Digital Platform and have completed all the relevant registration questions. Further details can be found here:
www.gov.uk/government/publicati… ↗...
SAP Ariba Registration:
The following instructions explain TfL's e-Tendering portal and provide guidance on how interested parties will be able to communicate with TfL in relation to this exercise.
(1) To register or to check if you are already registered to SAP Ariba, log on to service.a ↗...
(2) Once you have registered on SAP Ariba (or are already registered), you must also register on Tf...
Guidance on registering is available through the following link: here content.tfl.gov.uk/su ↗...
- your organisation name as registered in SAP Ariba;
- your applicable supplier ID associated with TfL in SAP Ariba, in the form of SM Vendor ID, or ERP ID, or AN ID, or ACM ID;
- your single point of contact registered on SAP Ariba; first name and surname;
- your email address registered with SAP Ariba; and
- your role in the organisation as registered with SAP Ariba;
Completion of these steps will enable TfL to invite interested parties to the sourcing event in SAP Ariba to gain access to the procurement documents, allowing interested Applicants to view documents and submit their Participation stage responses via SAP Ariba.
Please contact Ariba_Supplier_Enablement@tfl.gov.uk in the first instance should you experience any...
Applicants must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of the procurement and terms of the contract and the rules of the procurement process before submitting their participation and tender responses.
Timeline
16 Sept 2026 → 2 Dec 2026 · 5 dates- Tender notice published42 days ago16 Sept 2026, 14:18 BST
- Clarification questions by35 days ago23 Sept 2026, 12:00 BST
- Submission deadline35 days ago23 Sept 2026, 12:00 BST
- Today28 Oct 2026
- Award decision expected byin 23 days20 Nov 2026, 23:59 GMT
- Contract startsin 34 days2 Dec 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published16 Sept 2026, 14:18 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender