Find a TenderAwarded
Published 29 Oct 2021, 22:45 BST

Official UK procurement notice

Environment Agency Landscape Requirements

Official notice

Authority: Defra Network eTendering Portal·Consortium: 2 public authorities

9 lotsServicesRestricted procedureAccelerated
Awarded value£650,7606 contracts · exc. VAT
Submissions closed 15 Nov 2021awarded 1 Feb 2022
Awarded to Ground Control Limited6 awards

What is being bought9 lots · detail below

Published requirement description

Lot 1 - Midlands:

i) Bromford - Implementation and 5 years establishment aftercare maintenance.

ii) Wychall Reservoir - Implementation and 5 years establishment aftercare maintenance.

Lot 2 - NE & Torksey:

i) B8 York - Clementhorpe to Sports field - Implementation and 5 years establishment aftercare maintenance.

ii) Bentley Ings Pumping Station - 5 years establishment aftercare maintenance.

iii) Humber Hull Frontage - Years 2 to 5 establishment aftercare maintenance.

iv) Torksey - Implementation and 5 years establishment aftercare maintenance.

CPV: Landscape gardening services · Planting and maintenance services of green areas

Lots and requirements (9)Procurement structure

9 lots · no lot values published
Lot #1Landscape Services - Midlands East Midlands, West Midlands

Lot contains 2 projects:

BROMFORD.

Implementation & 5 Years Establishment Aftercare.

The Bromford and Castle Vale flood risk management scheme includes a series of embankments and sections of flood walls along the River Tame corridor between Hurricane Park in Bromford, and the Castle Bromwich business park in Castle Vale, covering an approximate distance of 4 km along the river length.

  • Supply and planting of 88,827 bulbs.
  • Implementation and establishment aftercare of 355 heavy standard trees, including the requirement of biodegradable tree protection tubes.
  • Implementation and establishment aftercare of 77m of hedgerow.
  • Aftercare maintenance of 29,942m² wildflower area.
  • Annual litter picking and top- up of mulch.
  • Installation of 3 backless benches.

WYCHALL RESERVOIR MITIGATION PLANTING.

Implementation & 5 Years Establishment Aftercare.

As part of the mitigation, 250 No. trees will be planted at 5 No. sites within the Kings Norton (North) Ward of Birmingham.

  • Provision, maintenance and temporary warning signage during site works.
  • Supply, planting and establishment aftercare of 250 light standard trees.
  • Supply and maintenance of tree protection accessories.
  • Annual maintenance and top-up of mulch.
Delivery: East Midlands, West Midlands · 2 locations: Bromford to Castle Vale, and Kings Norton
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #2Landscape Services – North East North East, East Midlands

Lot contains 4 projects:

  1. CLEMENTHORPE.

Implementation & 5 Years Establishment Aftercare.

The landscape works will be undertaken in Rowntree Park to the south of the scheme construction works and west of the River Ouse.

  • Provision, maintenance and temporary warning signage during site works.
  • Supply, planting and establishment aftercare of 15 extra heavy standard trees.
  • Supply and maintenance of tree protection accessories.
  • Annual maintenance and top-up of mulch.
  1. HUMBER HULL FRONTAGE.

4 Years Establishment Aftercare (no Implementation).

The flood defences stretch along more than four miles (7km) of shoreline from St Andrew’s Quay Retail Park in the west to Victoria Dock Village in the east. As well as protecting homes, the work also protects major businesses in the city.

  • Establishment aftercare of 126 standard trees, 2,753msq ornamental shrub planting, 4,957msq amenity grass.
  • Annual litter picking and top-up of mulch.
  1. BENTLEY INGS PUMPING STATION.

4.5 Years Establishment Aftercare (no Implementation).

The Landscape works are spread across the Pumping station and Areas 1, 2 and 3 are to the North East of the Pumping station adjacent to Bentley Ings and the River Don

  • Establishment aftercare of 85 trees, including the maintenance of tree protection tubes; 286m of hedgerow.
  • Annual maintenance and top-up of mulch.
  1. TORKSEY

Implementation & 5 Years Establishment Aftercare.

The project involves mitigation planting as part of the Torksey Flood Risk Management Scheme (FRMS) based around Torksey Lock, on the River Trent. Mitigation planting will be carried out at 4 No. sites near Torksey Lock and consists mainly of tree planting.

  • Cultivate, sow and initial cuts of 10,300msq grassed area (Provisional item).
  • Supply and planting of 143 containerised shrubs and 573 bare root trees, including material provided by Woodland Trust.
  • Establishment aftercare of trees, including the installation of tree protection tubes, and grassed areas.
  • Annual maintenance and top-up of mulch.
  • Install and maintain strained stock proof wire mesh fencing.
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #3Landscape Services – North West North West

Lot contains 2 projects:

  1. CARLISLE PHASE 1

9 Years Establishment Aftercare (no implementation)

The landscape works are situated within the existing established Melbourne Park, which contains play areas, sports fields, BMX course, riverside walks, extensive tree planting and naturalised planting near the river.

  • Establishment aftercare of 85 heavy standard trees, 20m of hedgerow,
  • Aftercare maintenance of 7,000msq wildflower area, 10,550msq amenity grass, 6,430msq biodiversity enhancement area (all provisional items).
  • Annual litter picking and top-up of mulch.
  1. RICKERBY

9 Years Establishment Aftercare (no implementation)

The design of the Scheme has been considered to achieve the required level of flood protection and minimise, as far as possible, the potential impacts of the Scheme whilst respecting the views of local residents.

Establishment aftercare of:

  • 38 feature trees, 576m of hedgerow, 14,914msq amenity grass, 2,090msq wildflower area, Ornamental planting
  • Annual litter picking and top-up of mulch.
Delivery: North West · 2 sites at Carlisle and Rickerby
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
Lot #4BromfordCancelled UK

Implementation and 5 years establishment aftercare maintenance.

Delivery: UK
Lot #5Wychall ReservoirCancelled UK

Implementation and 5 years establishment aftercare maintenance.

Delivery: UK
Lot #6B8 York - Clementhorpe to Sports fieldCancelled UK

Implementation and 5 years establishment aftercare maintenance.

Delivery: UK
Lot #7Bentley Ings Pumping StationCancelled UK

5 years establishment aftercare maintenance.

Delivery: UK
Lot #8Humber Hull FrontageCancelled UK

Years 2 to 5 establishment aftercare maintenance.

Delivery: UK
Lot #9TorkseyCancelled UK

Implementation and 5 years establishment aftercare maintenance.

Delivery: UK

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Oct 2021, 22:45 BST
Last source update
11 Mar 2022, 22:45 GMT
Authority reference
project_33529
FTS notice number
2022/S 000-006775
Accelerated

Multiple PQQ errors from suppliers; providing corporate responses where specific case studies were provided, to exceeding page limits with irrelevant information resulting in relevant details not being evaluated.

As a result of there being only one supplier remaining, proceeding to the ITT stage would not provide value for money. Clarifying the existing responses would not be possible due to the fails being a result of clear breaches of the specified requirements.

By providing detailed feedback to those suppliers that failed, and recommencing the procurement, the same suppliers will be able to submit compliant responses to the new exercise, whilst other suppliers will also be able to submit.

To maintain the critical timelines for each project, the PQQ followed the accelerated Restricted procedure, with shortened PQQ and ITT periods, in line with Regulation 28(10). The PQQ period was shortened to 15 days, and the ITT period to 21 days.

Classification (CPV)
Landscape gardening servicesPlanting and maintenance services of green areas
Delivery area
UKNorth East (UKC)North West (UKD)East Midlands (UKF)West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02f1e5 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Key Performance Indicators and service credits are detailed in the procurement documents.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
15 Nov 2021, 11:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Nov 2021 → 11 Mar 2022 · 3 dates
  1. Submission deadline
    15 Nov 2021, 11:00 GMT
  2. Invitations to tender expected
    23 Nov 2021
  3. Notice published
    11 Mar 2022, 22:45 GMT

Notice history

2 events · 2 releases on Find a Tender · since 11 Mar 2022
  1. Status changed to complete
    11 Mar 2022, 22:45 GMT
  2. Buyer details updated
    11 Mar 2022, 22:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £650,7606 contracts exc. VAT
Bids received 3
Contracts signed 6latest 1 Feb 2022
Awarded toValueDateStatus
Not linked to a lot6 awards
Ground Control LimitedMidlands - Bromford£427,461 †—Awarded
Ground Control LimitedMidlands - Wychall Reservoir£48,895 †—Awarded
Ground Control LimitedNE - Bentley Ings Pumping Station£17,092 †—Awarded
Ground Control LimitedNE - Torksey£97,749 †—Awarded
Ground Control LimitedNE - Humber Full Frontage£39,939 †—Awarded
Ground Control LimitedNE - York B8 Clementhorpe£19,624 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Defra Network eTendering Portal

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsEnvironmental protectionNational or federal agency/office 17 Nobel House, London, UK, SW1P 3JRContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Courts of England and WalesReview body London
  • Defra Group CommercialReview body Reading

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria