Official UK procurement notice
EPOS (Electronic Point of Sale) and Management Information System
Authority: Cheshire East Council (Local council)
What is being bought
Published requirement descriptionTatton Park EPOS (Electronic Point of Sale and ticketing ) and Management Information System
- How the procedure runs: The Competitive Flexible Procedure will be 3 stages but stage 1 and 2 will be combined into one submission. The Participation and Shortlisting stage is the first stage in the tendering procedure in which Suppliers are assessed. As there are limited requirements in the PSQ and all questions are pass/fail, tenderers are required to complete both the PSQ and the Tender Response Document. (Combined Stage 1 and 2 response). Suppliers wishing to participate in the tendering procedure must complete and return the 2 key documents named and associated documents (including ICT Questionnaire IAQ Part 1). ICT Questionnaires Part 2,3,4 will be requested from the 3 top ranking shortlisted suppliers invited to Stage 3. Stage 3 – is onsite Demonstrations and completion of ICT Questionnaires 2,3,4
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£400,000
- Economic & financial standing
As per Software Hardware and Services Agreement
- Technical & professional ability
Relevant Experience and Contract Examples
Details of up to three contracts to meet the technical ability criteria set out in the Associated Tender Documents
You should demonstrate how your contracts and experience meet the following critical project specific requirements:
Organisation Skills / Experience Required
Entrance sales (Admissions / bookings)
Retail and stock control
Restaurant / Hospitality sales
On-line sales
Management information and reporting
- Condition of participationshortlisting
Participation and Shortlisting Questionnaire (PSQ) Pass / Fail
Part 1: Core Supplier Information including Debarment List, CDP PDF, Share Code
Part 2: Associated Persons and Sub-Contractors
Part 3: Q16 Insurance Requirements
Part 3: Q17 Modern Slavery
Part 3: Q18 Compliance with Equality Legislation
Part 3: 20a Data Security IAQ Part 1
Part 4: Relevant Experience and Contract Examples
Declaration and Statement of Non-Canvassing
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Tatton Park EPOS and Ticketing System Functional Requirements: Functional requirements of the system to meet EPOS and On-Line Ticketing Evaluated on a MoSCow method
- Pricing Schedule: 30% of score as a proportion to lowest bid The cost of the first three (3) years will be evaluated - with CPI being a possible indexation for further years.
- Social Value: Social value 10% Social Value consisting of: • Creating Healthier and more Resilient Communities 2.5% • Economic 2.5% • Environmental 5.0%
- Stage 3 - Pricing 30%: Pricing 30% - carried forward from stage 2
- Stage 3 - User Stories (On Site Demonstrations) 70%: User Stories (On Site Demonstrations) 70% The shortlisted three (3) bidders who have scored highest in stage 2 will be invited between 16th July 2026 and 21st August 2026 to take part in “User Stories” – which will be on site (at Tatton Park) to illustrate how the offering / system will meet specific criteria as set out. Completion of ICT Questionnaires Part 2,3,4 will also be required prior to the demonstrations.
- Economic & financial standing
As per Software Hardware and Services Agreement
- Technical & professional ability
Relevant Experience and Contract Examples
Details of up to three contracts to meet the technical ability criteria set out in the Associated Tender Documents
You should demonstrate how your contracts and experience meet the following critical project specific requirements:
Organisation Skills / Experience Required
Entrance sales (Admissions / bookings)
Retail and stock control
Restaurant / Hospitality sales
On-line sales
Management information and reporting
- Condition of participationshortlisting
Participation and Shortlisting Questionnaire (PSQ) Pass / Fail
Part 1: Core Supplier Information including Debarment List, CDP PDF, Share Code
Part 2: Associated Persons and Sub-Contractors
Part 3: Q16 Insurance Requirements
Part 3: Q17 Modern Slavery
Part 3: Q18 Compliance with Equality Legislation
Part 3: 20a Data Security IAQ Part 1
Part 4: Relevant Experience and Contract Examples
Declaration and Statement of Non-Canvassing
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 Mar 2026, 14:41 GMT
- Last source update
- 16 Sept 2026, 12:49 BST
- Award evaluation window
- Submission end – 10 Sept 2026
- Authority reference
C5487- FTS notice number
2026/S 000-044891- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0673fdFind a Tender- Contract terms summary
Five years pus two years plus two years plus one year
Support / Licencing
Payment annual in advance
Implementation and configuration
invoice upon completion - 30 days
- How it runs
The Competitive Flexible Procedure will be 3 stages but stage 1 and 2 will be combined into one submission.
The Participation and Shortlisting stage is the first stage in the tendering procedure in which Suppliers are assessed. As there are limited requirements in the PSQ and all questions are pass/fail, tenderers are required to complete both the PSQ and the Tender Response Document. (Combined Stage 1 and 2 response).
Suppliers wishing to participate in the tendering procedure must complete and return the 2 key documents named and associated documents (including ICT Questionnaire IAQ Part 1).
ICT Questionnaires Part 2,3,4 will be requested from the 3 top ranking shortlisted suppliers invited to Stage 3.
Stage 3 – is onsite Demonstrations and completion of ICT Questionnaires 2,3,4
How it was run
Official notice- Requests to participate (first stage)
- 17 Jun 2026, 12:00 BST
- Submission deadline
- 5 Jun 2026, 23:59 BST
- Clarification deadline
- 29 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Proactis - The Chest
Timeline
25 Mar 2026 → 1 Oct 2026 · 10 dates- Planning notice published215 days ago25 Mar 2026, 14:41 GMT
- Next notice expected178 days ago1 May 2026, 23:59 BST
- Tender notice published164 days ago15 May 2026, 13:00 BST
- Clarification questions by151 days ago29 May 2026, 12:00 BST
- Submission deadline143 days ago5 Jun 2026, 23:59 BST
- Expressions of interest by132 days ago17 Jun 2026, 12:00 BST
- Award decision expected by46 days ago10 Sept 2026, 23:59 BST
- Assessment summaries sent42 days ago15 Sept 2026, 00:00 BST
- Latest notice published40 days ago16 Sept 2026, 12:49 BST
- Contract starts26 days ago1 Oct 2026, 00:00 BST
Notice history
9 events · 3 releases on Find a Tender · since 25 Mar 2026- Planned procurement notice published25 Mar 2026, 14:41 GMTUK3
- Tender notice published15 May 2026, 13:00 BSTUK4
- Published value published: £400,00015 May 2026, 13:00 BST
- Status changed to active15 May 2026, 13:00 BST
- Procurement method changed15 May 2026, 13:00 BST
- Contract award notice published16 Sept 2026, 12:49 BSTUK6
- Status changed to complete16 Sept 2026, 12:49 BST
- Procurement method changed16 Sept 2026, 12:49 BST
- Contract signature expected30 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| TOR SYSTEMS LIMITED1 Oct 2026 – 30 Aug 2031 · up to 30 Sept 2036Extensions: 2 x 2 year extensions plus 1 x 1 year extension (2 x 24 plus 1 x 12 months) · Options: Additional service ancillary to the delivery of the contract plus upgrades to hardware as required. | £130,232 | 15 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 11 at stage one | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- TOR SYSTEMS LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Proactis (The Chest) procurement portal 10 Tatton Park EPOS CFP Instructions for Suppliers (this document) 20 CFP Response Document 1 - Participation and Shortlisting Questionnaire (PSQ) 30 CFP Response Doc 2 - Tender Quality Response Questionnaire FINAL 40 Appendix 1a Tatton Pa…
- Bidding documents and specificationsAccess: Via The Chest (procurement portal) https://procontract.due-north.com/Home/About
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender