Official UK procurement notice
Escalator Foot Entrapment · UK public procurement notice
Authority: Transport for London (Public body)
What is being bought
Published requirement descriptionTransport for London (TfL) is undertaking an early market engagement exercise, by inviting potential suppliers to complete a Market Sounding Questionnaire (MSQ) for an upcoming escalator foot entrapment trial in which TfL is looking for innovative, scalable solutions that can:
- Reduce and/or eliminate the risk of escalator foot entrapments (Entrapments) on our network, mainly for children.
- Reduce the severity of an Entrapment, should it occur.
This MSQ is issued by Transport for London (TfL) and is seeking market feedback to:
- Understand what solutions exist and ready for implementation
- Understand what technologies exist in other industries that might be applicable to this problem area
- Gauge suppliers' interest, capabilities, and capacity to engage in a trial.
If you have any questions regarding this PIN please contact:
TfL have recently switched to a new sourcing system, SAP Ariba, meaning that TfL's processes are now different to those that suppliers may be familiar with. The following instructions explain this new system and provide guidance on how interested parties will be able to communicate with TfL and access the MSQ through the new system.
For help on registering on the SAP Ariba system and for checking if your organisation already has an account please refer to content.tfl.gov.uk/supplier-registratio… ↗
In case of registration problems please contact Ariba_Supplier_Enablement@tfl.gov.uk
Upon completion of registration, interested parties must inform the TfL lead via email (v_chrismargarido@tfl.gov.uk), in order that they can be invited to the event in Ariba. They will then have unrestricted and full access to the MSQ, free of charge through their dashboard when they login to Ariba at service.ariba.com/Supplier.aw ↗. Any subsequent competitions shall also be run through SAP Ariba.
Please can you express your interest by emailing v_chrismargarido@tfl.gov.uk by close of play 17th November 2023 to be gain access to the MSQ event. The last date that MSQ submissions shall be accepted is 20th November 2023.
CPV: Agricultural machinery · Architectural, construction, engineering and inspection services · Construction structures and materials; auxiliary products to construction (except electric apparatus) · Industrial machinery · Machinery for mining, quarrying, construction equipment · Research and development services and related consultancy services · Services related to the oil and gas industry · Transport equipment and auxiliary products to transportation
The lotProcurement structure
single lot · no lot value publishedLot #1TfL is committed to keeping its customers safe on their journeyPlanned
TfL is committed to keeping its customers safe on their journey. However, with over 500 escalators on the TfL network there is a risk of customer entrapment. Whilst the risk of this entrapment is very low (roughly 0.04 times per million passengers since the start of 2022), the potential harm to customers can be serious. TfL customers most at risk are children who account for 76% of Entrapments.
TfL is looking to procure a supplier to run a trial to test innovative solutions to mitigate and where possible eliminate the entrapment problem.
Entrapments can be described as:
- When a shoe/foot enters the space between the escalator skirt and the moving steps and becomes wedged (Step-Skirt)
- When a shoe/foot goes into the comb plate at the end of an escalator (Comb plate)
- When a shoe gets caught between two steps as they form from inclined to flat (Step-Step)
The issue of escalator foot entrapment has been historically difficult to solve because:
Our understanding of the problem is limited as:
- Entrapments are a very rare occurrence
- Escalators were designed predominately for use by adults and not Children who have different needs and face higher entrapment rates,
- TfL's escalators vary in age and design which makes it difficult to retroactively fit a cost-effective, one size fits all solution.
TfL is currently addressing Entrapments with several trials which include:
- Painting the escalator step-edges,
- Extending the step-edge brushes and making them stiffer
- inserting raised and plastic edges,
- Using trip-switches,
- Using Tactile skirting,
- Reducing escalator speeds.
As such TfL is looking within this procurement for alternative innovative solutions to escalator entrapment.
An appointed supplier would be expected to not just communicate their solution but also have the capability to run a trial of their solution, potentially on the TfL network.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Oct 2023, 18:33 BST
- Last source update
- 19 Oct 2023, 15:51 BST
- FTS notice number
2023/S 000-030932- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040cd8Find a Tender
Publisher note: TfL reserves the right without prior notice to amend the information provided, including, but not limited to, changing the timetable, the scope and nature of the procurement and the procurement process. In particular, TfL reserves the right to issue circulars to interested parties providing further information or supplementing and / or amending the procurement process. In no circumstances shall TfL incur any liability in respect of any changes. This will be subject to the requirements of public law, the UK and EU procurement rules and Treaty on the functioning of the European Union rules and general principles. TfL reserves the right without prior notice not to follow up the MSQ documents in any way or with any interested parties. TfL also reserves the right to terminate this process at any time without awarding a contract. TfL will not enter into a contract based solely on the responses to the MSQ document and no information contained within the MSQ document or in any communication made between TfL and any interested party in connection with the MSQ document shall be relied upon as constituting a contract or representation that any contract shall be offered.
How it was run
Official notice- Submission deadline
- —
Timeline
19 Oct 2023 → 1 May 2024 · 2 dates- Notice published19 Oct 2023, 15:51 BST
- Tender notice expected1 May 2024, 00:00 BST
Notice history
2 releases on Find a TenderPublished amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.4. | — | Transport for London (TfL) is undertaking an early market engagement exercise, by inviting potential suppliers to complete a Market Sounding Questionnaire (MSQ) for an upcoming escalator foot entrapment trial in which TfL is looking for innovative, scalable solutions that can: • Reduce and/or eliminate the risk of escalator foot entrapments (Entrapments) on our network, mainly for children. • Redu… |
1 amendment published without a description.
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.