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Published 14 Sept 2021, 12:08 BST

Official UK procurement notice

Estates Maintenance Framework · UK public procurement notice

Official notice

Authority: Leicestershire Police (Police & fire)

Framework agreement6 lotsWorksOpen procedureMax 1 lot per supplier
Sectors: Construction & Civil Engineering (45) Delivery: East Midlands (UKF2)
Framework ceiling (notional)£10,000,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 29 Oct 2021awarded 16 Dec 2021
Lots 6max 1 won per supplier

What is being bought6 lots · detail below

Published requirement description

The framework covers reactive maintenance and planned maintenance, including minor works and refurbishments in the following lots:

Heating and Plumbing – including: water and gas, from repairs and maintenance to refurbishment projects.

Surfacing works – includes: resurfacing paths and roads.

Electrical Works – Including bulb changes to new fittings.

Roofing Services – Including: flat roofs, pitched tiles, from repairs and maintenance to replacement roofing projects.

General Building – including: joinery, minor repairs and planned projects.

CPV: Carriageway resurfacing works · Central-heating installation work · Construction work · Electrical fitting work · Electrical installation work · Electrical installation work of heating and other electrical building-equipment · Electrical wiring and fitting work · Electrical wiring work · Erection and related works of roof frames and coverings · Floor and wall covering work · Heating, ventilation and air-conditioning installation work · Heating-plant repair and maintenance work · +13 more

How this framework works

From the published notice
Places
up to 6 suppliers · 30 bids on the busiest of 5 lots (5.0 per place) · 23 appointed (full)

Lots and requirements (6)Procurement structure

6 lots · all with a published value · win at most 1 of them · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £150,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Estates Maintenance Framework Lots 1 to 5CancelledPublished value£10,000,000

Lots 2 to 6 documents are given in this lot (except Annex 1a Response to Requirements - Scenarios which is provided in the other lots). You will need to complete and submit the supplier questionnaire in this lot. Additional information: Weightings have been provided in the other lots.

Delivery: East Midlands
Variant bids: not allowed
45453100 Refurbishment work
Lot #2Heating & PlumbingAwardedceiling above

including: water and gas, from repairs and maintenance to refurbishment projects. Additional information: We cannot guarantee any values or volumes

Delivery: East Midlands
Variant bids: not allowed
45259300 Heating-plant repair and maintenance work45330000 Plumbing and sanitary works45331000 Heating, ventilation and air-conditioning installation work45331100 Central-heating installation work45332000 Plumbing and drain-laying work45332200 Water plumbing work
Lot #3SurfacingAwardedPublished value£1,000,000

includes: resurfacing paths and roads. Additional information: We cannot guarantee any values or volumes.

Delivery: East Midlands
Variant bids: not allowed
45233223 Carriageway resurfacing works45233250 Surfacing work except for roads45233251 Resurfacing works
Lot #4ElectricalAwardedPublished value£1,500,000

Including bulb changes to new fittings. Additional information: We cannot guarantee any values or volumes

Delivery: East Midlands
Variant bids: not allowed
45310000 Electrical installation work45311000 Electrical wiring and fitting work45311100 Electrical wiring work45311200 Electrical fitting work45315000 Electrical installation work of heating and other electrical building-equipment45317000 Other electrical installation work
Lot #5RoofingAwardedceiling above

Including: flat roofs, pitched tiles, from repairs and maintenance to replacement roofing projects. Additional information: We cannot guarantee any values or volumes

Delivery: East Midlands
Variant bids: not allowed
45260000 Roof works and other special trade construction works45261000 Erection and related works of roof frames and coverings45261900 Roof repair and maintenance work45261920 Roof maintenance work
Lot #6BuildingAwardedPublished value£7,200,000

including: joinery, minor repairs and planned projects. Additional information: We cannot guarantee any values or volumes

Delivery: East Midlands
Variant bids: not allowed
45000000 Construction work45200000 Works for complete or part construction and civil engineering work45410000 Plastering work45420000 Joinery and carpentry installation work45430000 Floor and wall covering work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueEnvironmentalSplit
1 · Estates Maintenance Framework Lots 1 to 550%50%——
2 · Heating & Plumbing80%—10%10%
3 · Surfacing90%—10%—
4 · Electrical80%—10%10%
5 · Roofing80%—10%10%
6 · Building80%—10%10%
What this means for your bid
  • Price carries 50 points on every lot: a 10% discount moves about 5 points.
  • “Estates Maintenance Framework” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Sept 2021, 12:08 BST
Last source update
20 Jan 2022, 15:09 GMT
Award evaluation window
29 Oct 2021 – …
Authority reference
CONT0047
FTS notice number
2022/S 000-001726
Classification (CPV)
Carriageway resurfacing worksCentral-heating installation workConstruction workElectrical fitting workElectrical installation workElectrical installation work of heating and other electrical building-equipmentElectrical wiring and fitting workElectrical wiring workErection and related works of roof frames and coveringsFloor and wall covering work
+15 moreHeating, ventilation and air-conditioning installation workHeating-plant repair and maintenance work
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-02e072 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
29 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
29 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

29 Oct 2021 → 29 Jan 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    29 Oct 2021, 12:00 BST
  2. Bids opened
    29 Oct 2021, 12:00 BST
  3. Notice published
    20 Jan 2022, 15:09 GMT
  4. Bids must remain valid until
    29 Jan 2022, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Jan 2022, 15:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 23admitted to the panel · see the list ↓
Bids received 30busiest of 5 lots
Contracts signed 20latest 16 Dec 2021

23 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £7,200,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 4 Electrical

    Signed
    16 Dec 2021
    Value
    £1,500,000
    Status
    active

  • Lot 4 Electrical

    Signed
    16 Dec 2021
    Value
    £1,500,000
    Status
    active

  • Lot 4 Electrical

    Signed
    16 Dec 2021
    Value
    £1,500,000
    Status
    active

  • Lot 4 Electrical

    Signed
    16 Dec 2021
    Value
    £1,500,000
    Status
    active

  • Lot 4 Electrical

    Signed
    16 Dec 2021
    Value
    €1,500,000
    Status
    active

  • Lot 4 Electrical

    Signed
    16 Dec 2021
    Value
    £1,500,000
    Status
    active

  • Lot 4 Electrical

    Signed
    16 Dec 2021
    Value
    £1,500,000
    Status
    active

  • Lot 5 Roofing

    Signed
    16 Dec 2021
    Value
    GIP 150,000
    Status
    active

  • Lot 5 Roofing

    Signed
    16 Dec 2021
    Value
    €150,000
    Status
    active

  • Lot 6 Building

    Signed
    16 Dec 2021
    Value
    ceiling above
    Status
    active

  • Lot 2 Heating & Plumbing

    Signed
    16 Dec 2021
    Value
    £150,000
    Status
    active

  • Lot 6 Building

    Signed
    16 Dec 2021
    Value
    ceiling above
    Status
    active

  • Lot 6 Building

    Signed
    16 Dec 2021
    Value
    ceiling above
    Status
    active

  • Lot 6 Building

    Signed
    16 Dec 2021
    Value
    ceiling above
    Status
    active

  • Lot 6 Building

    Signed
    16 Dec 2021
    Value
    ISK 7,200,000
    Status
    active

  • Lot 6 Building

    Signed
    16 Dec 2021
    Value
    ceiling above
    Status
    active

  • Lot 6 Building

    Signed
    16 Dec 2021
    Value
    ceiling above
    Status
    active

  • Lot 2 Heating & Plumbing

    Signed
    16 Dec 2021
    Value
    £150,000
    Status
    active

  • Lot 2 Heating & Plumbing

    Signed
    16 Dec 2021
    Value
    £150,000
    Status
    active

  • Lot 3 Surfacing

    Signed
    16 Dec 2021
    Value
    £1,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Heating & Plumbing30bids · 30 electronic———
3 · Surfacing30bids · 30 electronic———
4 · Electrical30bids · 30 electronic———
5 · Roofing30bids · 30 electronic———
6 · Building30bids · 30 electronic———

Contracting authority & participating public bodies

Leicestershire Police

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A Police Headquarters, St. Johns, Enderby, Leicestershire, East Midlands, LE19 2BXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Leicester Crown CourtReview body Leicester

Framework contractors & participating bidders

23 commercial parties on the notice
  • Acorn Mechanical Pipework Services LimitedFramework contractor2737799 18a Regent Street, Narborough, Leicester , Leicester, East Midlands, LE19 2DTContact email, phone
  • Armson Electrical Services LtdFramework contractor07499827 Unit 6 Forest Business Park, Leicester, East Midlands, LE3 1HRContact email, phone
  • Brookside Construction (Leicester) LtdFramework contractor399711794 19a Church Street, Oadby, East Midlands, LeicestershireContact email
  • Brown & Kirby LtdFramework contractor1006832 4, Sidwell Street. Leicester., Leicestershire, East Midlands, LE5 4GQContact email, phone
  • Brown & Shaw (Builders) LtdFramework contractor116 094778 17 The Parkway, Leicester, Leicester, East Midlands, LE5 2BBContact email
  • C Henry & Sons LtdFramework contractor786828757 1 Auburn Road Blaby Leicester, Leicester, East Midlands, LE8 4DAContact email, phone
  • C N KINDFramework contractorVAT 687681668 6 STEPHENSON CLOSE, BROUGHTON ASTLEY, LEICESTER, East Midlands, LE9 6UJContact email, phone
  • C&O Plumbing and Heating LtdFramework contractor777209989 6 Regents Walk. Leicester Forest east, Leicester, East Midlands, LE3 3PBContact email, phone
  • Charmac LtdFramework contractor1698397 Unit 14, Home Farm Buildings, Northampton Road, St, Towcester, East Midlands, NN12 7XUContact email, phone
  • County Electrical Services LtdFramework contractorvat 816000381 Fernleigh Business Park, Enderby/Leicester, East Midlands, LE19 4AQContact email, phone
Show 13 more suppliers
  • DFP Services LtdFramework contractor4123832 1 Artemis Court , Durham, East Midlands, DH7 8XQContact email, phone
  • Hands on MechanicalFramework contractorHands on Mechanical 85a Bradgate Road, Anstey, Leicester, East Midlands, LE7 7FEContact email
  • J R Allen & Sons LimitedFramework contractor113735100 19 Mandervell Road , Oadby, East Midlands, LE2 5LQContact email, phone
  • L W Cole (Electric) ltdFramework contractor371162515 Unit 20, Maybrook Road, Minworth, East Midlands, B76 1BEContact email
  • M & J Group (Construction & Roofing) Ltd.Framework contractor01371473 Hammond Road, Elms Ind Estate, Bedford, East Midlands, MK41 0UDContact email, phone
  • NJR ELECTRICAL SERVICES LTDFramework contractor10954663 Barton House 36 Ashby Road, Kegworth, Derbyshire, East Midlands, DE74 2DHContact email
  • OlivetiFramework contractor669720007 Stonecroft House, Ervington Court, Meridian Busine, Leicester, East Midlands, LeicestershireContact email, phone
  • R & H TECHNICAL SERVICES LTDFramework contractor970 1742 24 MILL HOUSE, MELTON MOWBRAY, East Midlands, LE13 0DBContact email
  • SN Joinery & Construction LtdFramework contractor812824345 Unit 10 Market Street, Coalville, East Midlands, LE67 3DXContact email
  • Tanwood Construction LtdFramework contractor3133088 Unit X1 Blaby Industrial Park, Winchester Avenue, LE8 4GZ, East Midlands, Blaby, LeicesterContact email, phone
  • Thomas Bow City AsphaltFramework contractor801 6046 70 Ashbow Court, 4 - 12 Middleton Street, Nottingham, East Midlands, NG7 2ALContact email, phone
  • Thomas Cassie & SonsFramework contractor620 0353 02 Unit 1 & 2 Slater Street, Leicester, East Midlands, LE3 5ASContact email
  • Trinity Surfacing LtdFramework contractor293187767 Trinity Surfacing Ltd, Suite E, Quayside House, Chatham Maritime, Kent, East Midlands, me4 4qzContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria