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Published 3 Aug 2023, 15:03 BST

Official UK procurement notice

Estates Maintenance Framework – small works Projects

Official notice

Authority: Cardiff University (Education)

Framework agreement2 lotsWorksOpen procedureSME suitableMax 2 lots per supplier
Sectors: Construction & Civil Engineering (45) Delivery: Wales (UKL22)
Framework ceiling (notional)£7,200,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 23 Oct 2023awarded 8 Jan 2024
Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

This procurement exercise is for the appointment of suitable Contractor(s) to execute general maintenance and repair type, Small Project Works up to a maximum value of GBP 25000 and at Buildings and grounds throughout the University of Cardiff Estates complex.

The Contracts on award shall be Framework Term contracts for an initial period of Two (2) years with an option to extend for two (2) separate periods of 12 months each. That is potential of four (4) years in total.

Invitation to Tender (ITT) shall comprise 2 Lots: Lot 1 Miscellaneous Minor Maintenance Works ( Area 1 Residential Campus)

Lot 2 Miscellaneous Minor Maintenance Works ( Area 2 Academic Campus)

Each Framework “Lot” shall be awarded to a single Contractor who has submitted the most competitive bid. The Contract Management team shall ensure competitiveness throughout the Contract Term and aided by KPI objectives included in the Contract.

CPV: Construction work

How this framework works

From the published notice
Places
up to 2 suppliers · 10 bids on the busiest of 2 lots (5.0 per place) · 2 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 2 of them · same evaluation weights on every lot
Lot #1Residential CampusAwardedRenewal

execute general maintenance and repair type, Small Project Works up to a maximum value of GBP 25000 and at Buildings and grounds throughout the University of Cardiff Estates complex.

Delivery: Wales · Cardiff University
Extensions: two x twelve monthsVariant bids: not allowed
45000000 Construction work
Lot #2Academic CampusAwardedRenewal

execute general maintenance and repair type, Small Project Works up to a maximum value of GBP 25000 and at Buildings and grounds throughout the University of Cardiff Estates complex.

Delivery: Wales · Cardiff University
Extensions: Two x Twelve monthsVariant bids: not allowed
45000000 Construction work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Estates Maintenance Framework – small works Projects” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Aug 2023, 15:03 BST
Last source update
18 Mar 2024, 14:11 GMT
Award evaluation window
23 Oct 2023 – …
Authority reference
CU.1360.LW
FTS notice number
2024/S 000-008673
Classification (CPV)
Construction work
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-03ecd3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:140049)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
23 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
23 Oct 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/ ↗

Timeline

30 Aug 2023 → 18 Mar 2024 · 4 dates
  1. Next notice expected
    30 Aug 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    23 Oct 2023, 12:00 BST
  3. Bids opened
    23 Oct 2023, 12:00 BST
  4. Notice published
    18 Mar 2024, 14:11 GMT

Notice history

4 events · 3 releases on Find a Tender · since 22 Sept 2023
  1. Status changed to active
    22 Sept 2023, 14:01 BST
  2. Procurement method changed
    22 Sept 2023, 14:01 BST
  3. Deadline published: 23 Oct 2023, 12:00 BST
    22 Sept 2023, 14:01 BST
  4. Status changed to complete
    18 Mar 2024, 14:11 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 108 from SMEs · busiest of 2 lots
Contracts signed 2latest 8 Jan 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £2,400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Residential Campus

    Signed
    8 Jan 2024
    Value
    ceiling above
    Status
    active

  • Academic Campus

    Signed
    8 Jan 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Residential Campus10bids · 10 electronic · 10 from abroad8——
2 · Academic Campus8bids · 8 electronic · 8 from abroad6——

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, Wales, CF24 0DEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • Cartwright ConstructionFramework contractor Cartwright Construction, 141 Station Road, CARDIFF, Wales, CF142FEContact phone
  • R & M Williams LtdFramework contractor Williams House, Station Square, Neath, Wales, SA111BYContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria