Find a TenderClosedTender notice

Published 6 Aug 2025, 16:57 BST

Official UK procurement notice

EU_620 Hotel venues in Bucharest, Romania

Authority: British Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Hotel, restaurant and retail trade services (55)Business Services & Consultancy (79) Delivery listed: Romania (RO)

Published estimate£30,000≈ £10k / year · £35,700 inc. VAT

Submissions closed 6 Sept 2025

Contract term 3 yrsends 1 Oct 2028 · up to 1 Oct 2031 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

TheBritishCouncilwouldliketoinvitetendersforthehireofvenuesandroomsforallouroperationsinBucharest.WiththistenderwewouldliketohaveuptothreehotelvenuesinBucharest.Inaregularbasis,withoutexcludingothercases,weorganisemultipleexaminations,sotherequestedservicesareconsideredakeyelementtoprovideourexaminationservices’highstandards.Inaddition,itisextremelyimportanttofindaprofessionalhotelproviderthatguaranteesthehighstandards,accessibilityandsecuritywhenitcomestoorganisinginternationalexams,conferences,andstaffmeetings.

CPV: Event services · Hotel accommodation services

The lotProcurement structure

single lot · value published

Lot #1Renewal 3 yrsSMEVCSEPublished value£30,000

Contract period: 1 Oct 2025 – 1 Oct 2028 (3 yrs) · up to 1 Oct 2031 with extensionsValue: £30,000 exc. VAT · £35,700 inc. VAT

Delivery listed: Romania (RO)Eligibility: SME eligibleVCSE eligible

Extensions: up to 3 yearly extensions

55110000 Hotel accommodation services 79952000 Event services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: 60%Quality,40%Commercials

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 6 Aug 2025, 16:57 BST
Last source update: 6 Aug 2025, 16:57 BST
FTS notice number: 2025/S 000-046690
Latest notice: Tender notice (UK4)
Classification (CPV): Event servicesHotel accommodation services
Delivery area in notice: Romania (RO)
Official registry OCID: ocds-h6vhtk-0582dd Find a Tender

How it was run

Official notice

Run through: TCS TAP eSourcing

Supplier login requiredElectronic submission allowed

Access & registration note: Free

Submission deadline: 6 Sept 2025, 00:59 BST
Clarification deadline: 21 Aug 2025, 00:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

tap.tcsapps.com/tap2/ ↗

Timeline

6 Aug 2025 → 1 Oct 2025 · 4 dates

Tender notice published
6 Aug 2025, 16:57 BST
Clarification questions by
21 Aug 2025, 00:59 BST
Submission deadline
6 Sept 2025, 00:59 BST
Contract starts392 days ago
1 Oct 2025

Notice history

1 event · 1 release on Find a Tender

Tender notice published
6 Aug 2025, 16:57 BST
UK4

Contracting authority & participating public bodies

British Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHTN-1551-GCQH 1 Redman Place, London, London, E20 1JQContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 Aug 2025, 16:57 BST