Find a TenderAwarded
Published 8 Jul 2022, 13:50 BST

Official UK procurement notice

Exercise Books & Scholastic Papers - Y22032

Official notice

Authority: Kent County Council (Local council)

Framework agreement3 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£6,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 10 Aug 2022awarded 16 Sept 2022
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

The Agreement is for the supply and delivery of Exercise Books & Scholastic Papers.

This Agreement is divided into three LOTS

LOT 1 – Exercise Books

LOT 2 – Loose Leaf Scholastic Papers

LOT 3 – Miscellaneous Associated Products

Suppliers must be able to provide at least 80% of Lots 1 and 2 to be considered as a supplier thereof, Lot 3 may be awarded line item.

CPV: Exercise books · Exercise papers

How this framework works

From the published notice
Bids received
4 bids on the busiest of 3 lots · 5 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1Exercise BooksAwardedPublished value£4,000,000

LOT 1 – Exercise Books

225gsm Manila Cover - colour range to include, but not be restricted to pink, red, orange, yellow, light green, dark green, light blue, dark blue, purple, grey and buff. Other colours may be introduced through the life of the contract.

75gsm Scholastic Paper (unless otherwise stated)

Ruling to include, but not be restricted to ruled 6mm, 8mm, 12mm, 13mm, 15mm (with and without margin), squared 5mm, 7mm, 10mm and 20mm (without margin), plain, plain top half ruled bottom, alternate plain and ruled, handwriting ruling.

Staples to be no less than 2 in 203x165 and no less than 3 in larger sizes. Staples to be placed and of sufficient length to ensure pages will be secure for the life of the book.

Books to have a square spine.

All 9x7", A4 & A4+ books to have KCS product code printed on the rear of the book.

Box labels to bear the KCS product reference alongside any supplier reference

Product carton to be strong enough to withstand two potential handlings - ie from KCS to customer and from customer to KCS should the necessity arise.

Suppliers must be able to provide at least 80% of Lots 1 to be considered as a supplier

Delivery: UK
Variant bids: not allowed
Lot #2Loose Leaf Scholastic PapersAwardedPublished value£1,000,000

LOT 2 – Loose Leaf Scholastic Papers

Including but not limited to:

Loose leaf scholastic lined paper

Loose leaf scholastic graph paper

Loose leaf scholastic isometric paper

Suppliers must be able to provide at least 80% of Lot 2 to be considered as a supplier

Delivery: UK
Variant bids: not allowed
Lot #3Miscellaneous Associated ProductsAwardedPublished value£2,000,000

LOT 3 – Miscellaneous Associated Products

Including but not limited to:

Exercise Book

Handwriting

Learn To Write

Primary Dictionary.

Lot 3 may be awarded by line item.

Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (5)
  • Lead Times: 12%
  • Minimum Order Quantities: 12%
  • Other: 16%
  • price: 50%
  • Social Value: 10%
Published award criteria (5)
  • Lead Times: 12
  • Minimum Order Quantities: 12
  • Social Value: 10
  • Other: 16
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Exercise Books & Scholastic Papers - Y22032” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Jul 2022, 13:50 BST
Last source update
28 Nov 2022, 15:09 GMT
Award evaluation window
10 Aug 2022 – …
Authority reference
DN621152
FTS notice number
2022/S 000-033664
Classification (CPV)
Exercise booksExercise papers
Delivery area
UK
Official registry OCID
ocds-h6vhtk-034ff9 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
10 Aug 2022, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
10 Aug 2022, 14:05 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Aug 2022 → 28 Nov 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    10 Aug 2022, 14:00 BST
  2. Bids opened
    10 Aug 2022, 14:05 BST
  3. Notice published
    28 Nov 2022, 15:09 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    28 Nov 2022, 15:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 44 from SMEs · busiest of 3 lots
Contracts signed 5latest 16 Sept 2022

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Exercise Books

    Signed
    16 Sept 2022
    Value
    —
    Status
    active
  • Loose Leaf Scholastic Papers

    Signed
    16 Sept 2022
    Value
    —
    Status
    active
  • Miscellaneous Associated Products

    Signed
    16 Sept 2022
    Value
    —
    Status
    active
  • Miscellaneous Associated Products

    Signed
    16 Sept 2022
    Value
    —
    Status
    active
  • Miscellaneous Associated Products

    Signed
    16 Sept 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Exercise Books2bids · 2 electronic2—£0 – £4,000,000
2 · Loose Leaf Scholastic Papers3bids · 3 electronic3—£0 – £1,000,000
3 · Miscellaneous Associated Products4bids · 4 electronic4—£0 – £2,000,000
Whole notice———£0 – £6,000,000

Contracting authority & participating public bodies

Kent County Council (t/a KCS)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YTContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Commercial Services Kent LtdReview body Kings HillContact email

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.