Find a TenderClosedTender notice
Published 3 Oct 2025, 11:33 BST

Official UK procurement notice

Extension and remodelling of Knowle Village Hall

Official notice

Authority: Wickham and Knowle Parish Council (Local council)·On behalf of: AXIS ARCHITECTURE LIMITED

WorksOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£1,000,000≈ £1.0m / year · £1,200,000 inc. VAT
Submissions closed 27 Feb 2026
Contract term 1 yrends 31 Dec 2027 · up to 30 Jun 2028 with extensions · starts 1 Jan 2027

What is being bought

Published requirement description

Wickham and Knowle Parish Council are seeking to extend and remodel Knowle Village Hall, which is found on Knowle Avenue, Knowle, Fareham, PO17 5GR.

The existing building is to be extended with a wrap around extension to 3 sides, and to remodel the interior layout to create a new gym with changing rooms, new office and extend the meeting room and kitchen.

The project already has planning permission from Winchester City Council (application 24/01516/FUL) and the Parish Council have worked with a firm of architects to produce the tender documents. The architects will carry out the tender analysis for the Parish Council.

All of the documents that form the tender pack can be downloaded individually on this notice. If you encounter any problems, please email the Parish Clerk, Sophie Thorogood, on clerk@wickhamknowleparish.gov.uk.

A dropbox link containing the documents can be found here:

www.dropbox.com/scl/fo/oser270hqg5ce… ↗

Closing date has been further extended to Friday 27th February 2026, 12pm due to the clarification questions received. A full set of revised tender document has also been produced following the clarification questions.

All tenders to be received electronically via email.

The tender analysis will be reviewed by the Recreation Committee during March 2026 before inviting shortlisted contractors to attend an interview in late Spring 2026.

Please contact the Parish Clerk for any questions, including to arrange to visit the site.

CPV: Construction work for buildings relating to leisure, sports, culture, lodging and restaurants

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrSMEVCSEPublished value£1,000,000
Contract period: 1 Jan 2027 – 31 Dec 2027 (1 yr) · up to 30 Jun 2028 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: The Council would be pleased to offer contract extension on this project. The planning permission is dated 31.10.2024 and work must have begun before the permission expires on 31.10.2027
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Selection criteria as stated in the procurement documents

  • Technical & professional ability

    Selection criteria as stated in the procurement documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Competitive flexible procedure description: 40%
  • Competitive flexible procedure description: 60%
Published award criteria (2)
  • Competitive flexible procedure description
  • Competitive flexible procedure description
Conditions of participation2
  • Economic & financial standing

    Selection criteria as stated in the procurement documents

  • Technical & professional ability

    Selection criteria as stated in the procurement documents

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Oct 2025, 11:33 BST
Last source update
2 Jan 2026, 17:43 GMT
Award evaluation window
Submission end – 30 Apr 2026
Authority reference
Project 24-004
FTS notice number
2025/S 000-062065
Latest notice
Tender notice (UK4)
Classification (CPV)
Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-05a7b3 Find a Tender

How it was run

Official notice
Submission deadline
27 Feb 2026, 12:00 GMT
Clarification deadline
31 Oct 2025, 12:00 GMT
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders to be submitted by email, please ONLY email to: clerk@wickhamknowleparish.gov.uk before 12pm on Friday 27th February 2026.

Please DO NOT copy in the Architects or any other Parish Councillor.

Following Parish Council Standing Orders and Financial Regulations, tenders to be opened by the Parish Clerk in presence of at least 1 Parish Councillor on Monday 2nd March 2026.

Tenders to be then sent to the Architects for analysis.

Timeline

3 Oct 2025 → 1 Jan 2027 · 6 dates
  1. Tender notice published390 days ago
    3 Oct 2025, 11:33 BST
  2. Clarification questions by362 days ago
    31 Oct 2025, 12:00 GMT
  3. Latest notice published299 days ago
    2 Jan 2026, 17:43 GMT
  4. Submission deadline243 days ago
    27 Feb 2026, 12:00 GMT
  5. Award decision expected by180 days ago
    30 Apr 2026, 23:59 BST
  6. Today
    28 Oct 2026
  7. Contract startsin 64 days
    1 Jan 2027

Notice history

5 events · 3 releases on Find a Tender · since 3 Oct 2025
  1. Tender notice published
    3 Oct 2025, 11:33 BST
    UK4
  2. Tender notice published
    4 Dec 2025, 12:21 GMT
    UK4
  3. Deadline moved to 16 Jan 2026, 12:00 GMT
    4 Dec 2025, 12:21 GMT
    +42 days · was 5 Dec 2025, 12:00 GMT
  4. Tender notice published
    2 Jan 2026, 17:43 GMT
    UK4
  5. Deadline moved to 27 Feb 2026, 12:00 GMT
    2 Jan 2026, 17:43 GMT
    +42 days · was 16 Jan 2026, 12:00 GMT
Published amendments (2)

The tender deadline has been extended from 5th December 2025 to 16th January 2026

Decision to further extend deadline for submissions to 27th February 2026 Revised tender documents uploaded following clarification questions

Contracting authority & participating public bodies

2 public bodies on the notice

Wickham and Knowle Parish Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRRZ-5343-DBZD Knowle Community Hall, Knowle Avenue, Knowle, FAREHAM, South East, PO175GRContact name, email, phone

Other public bodies

  • AXIS ARCHITECTURE LIMITEDProcuring entityArchitect will carry out the tender analysisGB-COH: 05592338GB-PPON: PQGD-5991-VQPX Whiteley, South EastContact email

Official documents & specifications (64)

Official links; attachments are not copied

Tender pack and attachments

Show 19 more documents

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender

34 further documents are listed in the JSON mirror.