Find a TenderAwarded without competition

Published 27 Apr 2021, 15:05 BST

Official UK procurement notice

Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.

Authority: Kent County Council (Local council)

Framework agreement5 lotsGoodsAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Awarded 31 Mar 2021no call for competition

Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Framework Agreement (the Agreement) for the supply and delivery of Multifunctional Devices (MFD) and Managed Print Services (MPS)

The contracting authority is purchasing on behalf of other contracting authorities: yes

Buckinghamshire County Council

Walton street, Aylesbury

HP20 1AU Buckinghamshire

United Kingdom

Hampshire County Council

The Castle

SO23 8UJ Winchester

United Kingdom

Hertfordshire County Council

County Hall, Pegs Lane, Hertford

SG13 8DQ Hertfordshire

United Kingdom

Kent County council (Via KCS Professional Services)

1 Abbey Wood Road, Kings hill

ME19 4YT West Malling

United Kingdom

Suffolk County Counci/

Endeavour House, 8 Russell Road

IP1 2BX Ipswich

United Kingdom

CPV: Office and computing machinery, equipment and supplies except furniture and software packages

Lots and requirements (5)Procurement structure

5 lots · no lot values published

Lot #1Lease and Purchased Multifunctional Devices and Document Solutions (MFDs)

Lease and Purchased Multifunctional Devices and Document Solutions (MFDs)

Delivery: UK

30000000 Office and computing machinery, equipment and supplies except furniture and software packages

Lot #2Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions

Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions

Delivery: UK

30000000 Office and computing machinery, equipment and supplies except furniture and software packages

Lot #3Digital Duplicators

Supply of Digital Duplicators

Delivery: UK

30000000 Office and computing machinery, equipment and supplies except furniture and software packages

Lot #4Print Room and Associated Equipment

Supply of print room and associated equipment

Delivery: UK

30000000 Office and computing machinery, equipment and supplies except furniture and software packages

Lot #5Managed Print Service (MPS)

Provision of managed print services

Delivery: UK

30000000 Office and computing machinery, equipment and supplies except furniture and software packages

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 27 Apr 2021, 15:05 BST
Last source update: 27 Apr 2021, 15:05 BST
Authority reference: DN540624
FTS notice number: 2021/S 000-009022
Classification (CPV): Office and computing machinery, equipment and supplies except furniture and software packages
Delivery area: UK
Official registry OCID: ocds-h6vhtk-02aaaf Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Given the current situation with COVID-19 and in line with Cabinet office guidance PPN 01/20 (Extending or modifying a contract during its term Regulation 72(1)), PPN 01/21 and PPN 08/20 we are extending extend the Agreement for a further period of one year to a final expiry date of 31st March 2022.
The lack of appropriate staff at both supplier and Authority due to either Furlough or COVID related illness would have meant that the Authority would most likely have not received valid bids that represented value to the authorities it represents
In addition the Authority has been the subject to a cyber attack that left it without access to systems or documentation.
The original award notice was posted in the Official Journal of the European Union ref:
2017/S 132-270938

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Contracts signed 12latest 31 Mar 2021

12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Extension of Framework Agreement Y17035 - Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services.
Signed
31 Mar 2021
Value
—
Status
active
Contract 009022-2021-Y17035-10
Signed
31 Mar 2021
Value
—
Status
active
Contract 009022-2021-Y17035-11
Signed
31 Mar 2021
Value
—
Status
active
Contract 009022-2021-Y17035-12
Signed
31 Mar 2021
Value
—
Status
active
Contract 009022-2021-Y17035-2
Signed
31 Mar 2021
Value
—
Status
active
Contract 009022-2021-Y17035-3
Signed
31 Mar 2021
Value
—
Status
active
Contract 009022-2021-Y17035-4
Signed
31 Mar 2021
Value
—
Status
active
Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions
Signed
31 Mar 2021
Value
—
Status
active
Digital Duplicators
Signed
31 Mar 2021
Value
—
Status
active
Print Room and Associated Equipment
Signed
31 Mar 2021
Value
—
Status
active
Contract 009022-2021-Y17035-8
Signed
31 Mar 2021
Value
—
Status
active
Managed Print Service (MPS)
Signed
31 Mar 2021
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Lease and Purchased Multifunctional Devices and Document Solutions (MFDs)	—	—	—	£0 – £10,000,000
2 · Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions	—	—	—	£0 – £10,000,000
3 · Digital Duplicators	—	—	—	£0 – £10,000,000
4 · Print Room and Associated Equipment	—	—	—	£0 – £10,000,000
5 · Managed Print Service (MPS)	—	—	—	£0 – £10,000,000
Whole notice	—	—	—	£0 – £10,000,000

Contracting authority & participating public bodies

Kent County Council (t/a KCS)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YTContact name, email, phone

Dispute resolution & review bodies

Commercial Services Kent LtdReview body West Malling

Framework contractors & participating bidders

5 commercial parties on the notice

Annodata LimitedFramework contractor Kings Langley, UK, WD4 8SE
Konica Minolta Business Solutions (UK) LtdFramework contractor Basildon, UK, SS14 3AR
Ricoh UK LimitedFramework contractor Northampton, UK, NN4 7YL
Ricoh UK LimitedFramework contractor Northampton, UK, NN47YL
Sharp Business Systems UK PLCFramework contractor East Ardsley, UK, WF3 2EE

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.