Official UK procurement notice
Fire Alarm Maintenance and Fire Alarm Testing
Authority: NHS Greater Glasgow and Clyde (NHS & healthcare)
What is being bought2 lots · detail below
Published requirement descriptionThe requirement is for a first generation board-wide framework for the maintenance and repairs of fire alarm systems and for fire alarm testing and repairs for NHS Greater Glasgow and Clyde region.
The contract is for the routine (planned) maintenance and repairs to fire alarm systems located throughout the health board and for weekly testing of fire alarms and repairs within specific locations of the NHSGG&C area. The service contractor must provide 24/7, 365 day breakdown repair service for all requirements.
The service contractor will be expected to provide expert advice to local Estates Managers on the maintenance and management of fire alarm services to the hospitals and partnerships.
CPV: Fire-alarm systems · Fire-detection systems · Repair and maintenance services of firefighting equipment
How this framework works
From the published notice- Places
- up to 20 suppliers · 12 bids on the busiest of 2 lots (0.6 per place) · 12 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1Fire Alarm System Maintenance, Repairs and Periodic Testing for all system types including Closed and Open Protocol Systems within all locations throughout NHS GGC.AwardedRenewal
The Contract shall comprise all inspections, routine servicing and maintenance; repair and / or replacement of parts identified during maintenance visits; call outs to reset the systems or to repair as necessary all to ensure the satisfactory operation of the fire detection and alarm systems within the locations across NHS GGC.
The Contract shall be a testing and inspection, service, repair and maintenance and periodic testing contract. The inspection and servicing needs to be carried out in compliance with (BS 5839-1:2017) and (BS 7671:2018) by competent personnel with specialist knowledge of fire detection and alarm systems, including knowledge of the causes of false alarms, enough information regarding the systems, and adequate access to spares.
These requirements shall be read in conjunction with relevant industry standards and legislation.
It shall be a mandatory requirement that the Contractor shall be and shall remain a member of the BAFE SP203-1 Fire Detection and Alarm Systems scheme for the duration of the Contract
Lot #2Fire Alarm System Weekly Testing within selected locations of NHS GGCAwardedRenewal
NHSGG&C require weekly testing of fire alarms systems within selected locations which are situated across the geographical footprint of NHSGG&C. NHSGG&C reserve the right to add or remove properties as required.
The contractor will be responsible for carrying out a weekly test of each location’s Fire Alarm (FA) system(s) to BS 5839 Part 1, 2017. At least one Manual Call Point (MCP) will need to be operated at each visit, to test the ability of the controlling equipment (FA Panel) to receive a signal and sound the alarm. MCPs must be tested on a cyclical basis, i.e. if there are 12 MCPs at a location, they must be sequentially tested over a 12-week period. After all MCPs have been tested on this basis, testing will resume from the start of the cycle and continue thereafter. It is the full responsibility of the contractor to provide all appropriate equipment required to carry out the weekly test for the type of system fitted at each location.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Economic & financial standing
With reference to SPD question 4B.6 – NHSGG&C will require tenderers to provide the following ratios for at least the three most recent financial years.
- Current Ratio (Liquidity Ratio) of the Company (total current assets divided by total current liabilities) — Acceptable Range is >0.99
- Net Profit Margin of the Company (net profits divided by revenue x100) -- Acceptable Range is >0 (i.e. positive)
These ratios will be used to assess the tenderer's financial strength and security; and to determine whether a parent company guarantee or another instrument may be required by the Authority. This is a Pass/Fail requirement.Failure to provide this information will result in your bid being rejected.
Tenderers should be able to provide financial accounts when requested by NHSGG&C. Should this not be available or should this show financial instability of the organisation, this may result in a fail.
Minimum: With reference to SPD question 4B.5.1b. It is a requirement of this contract that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract Employer’s (Compulsory) Liability Insurance = GBP5m. This is a pass/fail question. Failure to p… - Technical & professional ability
With reference to SPD question 4C.1.2, tenderers are required to provide examples that demonstrate they have the relevant experience to deliver the services. Examples must be from within the last 3 years. You should use the attached template to provide 2 examples that demonstrates experience that is relevant to this procurement exercise. If you cannot provide any examples you should explain why at the bottom of this template. Your completed response should be no more than 2 pages of A4. The completed document should be uploaded to question 4C.1.2.
This is a pass/fail question, if relevant previous experience and correct level of service is not demonstrated this will result in your tender being rejected.
- Price carries 50–70 points depending on the lot. Read the split per lot below.
- “Fire Alarm Maintenance and Fire Alarm Testing” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Nov 2021, 09:05 GMT
- Last source update
- 9 Jun 2022, 12:55 BST
- Award evaluation window
- 5 Jan 2022 – …
- Authority reference
GGC0599- FTS notice number
2022/S 000-015873- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02fad1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: (SC Ref:684291)
How it was run
Official notice- Appointment period ends
- 5 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
- Bids opened
- 5 Jan 2022, 12:00 GMT
Timeline
5 Jan 2022 → 9 Jun 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown5 Jan 2022, 12:00 GMT
- Bids opened5 Jan 2022, 12:00 GMT
- Notice published9 Jun 2022, 12:55 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Jun 2022, 12:55 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £1,800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Fire Alarm System Weekly Testing within selected locations of NHS GGC
- Signed
- 21 Feb 2022
- Value
- ceiling above
- Status
- active
Fire Alarm System Maintenance, Repairs and Periodic Testing for all system types including Closed and Open Protocol Systems within all locations throughout NHS GGC.
- Signed
- 11 Feb 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fire Alarm System Maintenance, Repairs and Periodic Testing for all system types including Closed and Open Protocol Systems within all locations throughout NHS GGC. | 12bids · 12 electronic · 12 from abroad | 6 | — | — |
| 2 · Fire Alarm System Weekly Testing within selected locations of NHS GGC | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Framework contractors & participating bidders
12 commercial parties on the notice- ADT Fire & Security LtdFramework contractor
- Chubb Fire & SecurityFramework contractor
- Churches Fire Safety LtdFramework contractor
- DFP Services LtdFramework contractor
- DMI Integrated LimitedFramework contractor
- FES Support Services LtdFramework contractor
- Fortress Security LtdFramework contractor
- King Communications and Security LtdFramework contractor
- MitieFramework contractor
- SPIE LtdFramework contractor
Show 2 more suppliers
- Secureshield LtdFramework contractor
- Securitas Security Services (UK) LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.