Official UK procurement notice
Fire Detection, Alarm & Door Entry Servicing
Authority: Wales and West Housing Association Ltd (Housing)
What is being bought2 lots · detail below
Published requirement descriptionWWHG requirement under this contract is for a single contractor in each geographical lot To carry out 6 monthly and yearly servicing and maintenance to fire alarm systems as per BS5839 Pt1 and provide certification to confirm compliance
- The authority expects to re-tender this requirement around 1 Apr 2029, 23:59 BST.
- No preliminary market engagement: No market engagement required for this procurement
CPV: Burglar and fire alarms · Control panels · Emergency lighting equipment · Repair and maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£800,000 together) · same evaluation weights on every lotLot #1North WalesAwardedRenewalPublished value£400,000
North Wales Regional Lot
- Economic & financial standing
As detailed within the tender pack
- Technical & professional ability
As detailed within the tender pack
Lot #2South WalesAwardedRenewalPublished value£400,000
South Wales regional lot
- Economic & financial standing
As stipulated within the tender pack
- Technical & professional ability
As stipulated within the tender pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Apr 2029
- First published
- 6 Oct 2025, 13:49 BST
- Last source update
- 6 Oct 2025, 13:49 BST
- Award evaluation window
- Submission end – 13 Jun 2025
- Authority reference
itt_116407- FTS notice number
2025/S 000-016402- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050609Find a Tender- Contract terms summary
30 days payment terms
How it was run
Official notice- Submission deadline
- 23 May 2025, 12:00 BST
- Clarification deadline
- 13 May 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Tenders must be submitted electronically via eTenderWales (etenderwales.bravosolution.co.uk/web/login.shtml ↗) via the itt reference provided
Timeline
23 Apr 2025 → 6 Oct 2025 · 6 dates- Tender notice published23 Apr 2025, 10:03 BST
- Clarification questions by13 May 2025, 17:00 BST
- Submission deadline23 May 2025, 12:00 BST
- Award decision expected by13 Jun 2025, 23:59 BST
- Contract starts7 Jul 2025, 00:00 BST
- Latest notice published386 days ago6 Oct 2025, 13:49 BST
Notice history
2 events · 1 release on Find a Tender · since 23 Apr 2025- Tender notice published23 Apr 2025, 10:03 BSTUK4
- Procurement termination notice published6 Oct 2025, 13:49 BSTUK12
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 3 Oct 2025 | CancelledAfter careful evaluation of the tenders received, we observed a significant variance in the pricing proposals submitted impacting our ability to fairly assess tenders on a like-for-like basis. A full assessment of service delivery requirements will be undertaken before agreeing next steps regarding the re-procurement of this requirement. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender