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Published 31 Mar 2023, 12:29 BST

Official UK procurement notice

Fire Risk Assessments for West Dunbartonshire Council’s Multi Storey High Rise Housing

Official notice

Authority: West Dunbartonshire Council (Local council)

ServicesOpen procedure
Sectors: Architecture & Engineering (71)Administration, defence and social security services (75) Delivery: Scotland (UKM8)
Published estimate£75,000exc. VAT14% below published estimate
Submissions closed 2 May 2023awarded 28 Jul 2023
Awarded to Hydrock Consultants Limited

What is being bought

Published requirement description

Fire Risk Assessments for West Dunbartonshire Council’s Multi Storey High Rise Housing

CPV: Fire and explosion protection and control consultancy services · Fire-prevention services

The lotProcurement structure

single lot · value published
Lot #1In accordance with The Fire Safety (Scotland) Regulations 2006, the Chief Officer,…AwardedPublished value£75,000

In accordance with The Fire Safety (Scotland) Regulations 2006, the Chief Officer, Housing and Employability, on behalf of West Dunbartonshire Council, seeks fire risk assessments for nineteen blocks of multi-storey housing at six localities in West Dunbartonshire, following methodologies set out on PAS 79-2:2020 Fire risk assessment –Part 2: Housing – Code of practice and PAS 9980:2022 Fire risk appraisal of external wall construction and cladding of existing blocks of flats – Code of practice, with respect to extents outlined paragraph 51 of the Scottish Government’s February 2022 edition of Fire safety - existing high rise domestic buildings: practical guidance, namely:

  1. The common escape routes and other fire safety measures.
  2. An examination of a sample of flat entrance doors.
  3. The separating construction between the flats and the common area, so far as reasonably practicable.
  4. The potential for spread of fire on the external envelope of the building.

Additionally, full height balcony replacement screens located at Dalmuir, Kilbowie and North Drumry are required to be assessed in further technical detail, given recent changes in legislation, namely 2.7.1 External wall cladding systems of Building standards technical handbook 2022: domestic, which brings spandrel panels into pertinent consideration. Given their installation pre-dates fire testing and certification requirements, consideration under clause 14 of PAS 9980:2022 will be required.

Delivery: Scotland · West Dunbartonshire
Variant bids: not allowed
71317100 Fire and explosion protection and control consultancy services75251110 Fire-prevention services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60%
Conditions of participation4
  • Suitability

    The Consultant shall be required to demonstrate skills and experience as listed to the level of ‘complex premises’ on current Competency Criteria for Fire Risk Assessors as published by the Fire Risk Assessment Competency Council and as certified by:

    • British Approvals for Fire Excellence (BAFE) Fire Safety Register competency scheme no. SP205 Life Safety Fire Risk Assessment

    In order to advise on Fire Risk Assessment External Wall as per PAS 9980: 2022, the Consultant shall also be required to either hold or to obtain reliance on third party expertise to Chartered Engineer (CEng) status registered in the field of fire engineering by:

    • The Institution of Fire Engineers.

    The Consultant shall be required to hold and evidence appropriate Professional Indemnity Insurance so as to cover both PAS 79-2:2020 and PAS 9980:2022 methodological remits.

    There shall be a requirement for each Fire Risk Assessment Report to be accompanied by a corresponding Certificate of Conformity which states the standards of BAFE SP205 have been followed and applied.

  • Condition of participation
    no text published
    Minimum: 4B.1,& 4B.2 Turnover - Bidders must demonstrate and annual turnover for each of the two previous years of greater than two times the value of contract on offer est. 75,000.00 ,therefore a turnover of 140,000.00 GBP is required 4B.4 Ratios - a Pass in any two of the three ratios a…
  • Technical & professional ability

    The Consultant shall be required to demonstrate skills and experience as listed to the level of ‘complex premises’ on current Competency Criteria for Fire Risk Assessors as published by the Fire Risk Assessment Competency Council and as certified by:

    -British Approvals for Fire Excellence (BAFE) Fire Safety Register competency scheme no. SP205 Life Safety Fire Risk Assessment

    In order to advise on Fire Risk Assessment External Wall as per PAS 9980: 2022, the Consultant shall also be required to either hold or to obtain reliance on third party expertise to Chartered Engineer (CEng) status registered in the field of fire engineering by:

    -The Institution of Fire Engineers.

    The Consultant shall be required to hold and evidence appropriate Professional Indemnity Insurance so as to cover both PAS 79-2:2020 and PAS 9980:2022 methodological remits.

    There shall be a requirement for each Fire Risk Assessment Report to be accompanied by a corresponding Certificate of Conformity which states the standards of BAFE SP205 have been followed and applied.

  • Technical & professional ability

    The Fire Risk Assessments shall be required to follow the methodologies as set out on PAS 79-2:2020 Fire risk assessment – Part 2: Housing – Code of practice TYPE 1 Assessment and, to the extent determined sufficient by the Consultant, of PAS 9980:2022 Fire risk appraisal of external wall construction and cladding of existing blocks of flats – Code of practice.

    Where the Consultant establishes, by means of PAS 9980: 2022 Figure 4, that the risk of potential for spread of fire on the external envelope of any of the properties listed Appendix 1 “Property List” is sufficiently low to confirm that further appraisal using PAS 9980: 2022 is not required, this should be confirmed with immediate effect to the Client and then recorded, with associated reasoning, on the relevant Fire Risk Assessment Report.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
31 Mar 2023, 12:29 BST
Last source update
1 Sept 2023, 10:11 BST
Award evaluation window
2 May 2023 – …
FTS notice number
2023/S 000-025716
Classification (CPV)
Fire and explosion protection and control consultancy servicesFire-prevention services
Delivery area
Scotland (UKM8)
Official registry OCID
ocds-h6vhtk-03b7b3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: The bidder must complete and submit, with their tender response the following additional documents: WD09 Financial Vetting WD16 Police Scotland Check WD18 Declaration Page Social benefits are included in this requirement. A summary of the expected social benefits has been provided. The above mentioned documents are provided with the tender documents and can be located within a folder entitled “WD Documents” uploaded into the Attachment Area of the Master ITT. (SC Ref:742547)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
2 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
2 May 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

2 May 2023 → 1 Sept 2023 · 3 dates
  1. Submission deadline
    2 May 2023, 12:00 BST
  2. Bids opened
    2 May 2023, 12:00 BST
  3. Notice published
    1 Sept 2023, 10:11 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Sept 2023, 10:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £64,5001 contract exc. VAT
Bids received 4
Contracts signed 1latest 28 Jul 2023
Awarded toValueDateStatus
Hydrock Consultants Limited£64,500 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic0——

Contracting authority & participating public bodies

West Dunbartonshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 16 Church Street, Dumbarton, Scotland, G82 1QLContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumbarton Sheriff Court and Justice of the Peace CourtReview body Dunbarton

Bidders & participating suppliers

1 commercial party on the notice
  • HydrockAwarded supplier 1 west Regent Street, Glasgow, UK, G2 1RWContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.