Official UK procurement notice
Fire Suppression System for Caister Waste Transfer Station
Authority: Norfolk County Council (Local council)
What is being bought
Published requirement descriptionNorfolk County Council is seeking to let a contract for the provision of Fire Prevention Services for Caister Waste Transfer Station including a fully monitored fire suppression system.
The expected contract commencement date is 13 August 2025.
The installation completion date for phase 1 is as soon as possible but by no later than 31 January 2026. Warranty, maintenance, servicing and repair of phase 1 will commence the date of handover of Phase 1 and extend to include phase 2 on handover of phase 2.
The required commencement date of phase 2 will be September 2026 (Subject to change and will be agreed with the successful provider). Installation and completion of phase 2 is by no later than 31 October 2026 (subject to change and will be agreed with the successful provider).
On completion of phase 2 the contract monitoring, warranty maintenance, servicing and repair will be novated to for NEWS who are the site operator.
A prior information notice was published on the 27 January 2025 Notice number IT-217-3010
Market engagement was undertaken under the 2015 regulations and the following was undertaken as part of that process.
24 July 2024 Site visit in Bedford to look at equipment and a demonstration of a fire protection system
18 July 2024 Teams meeting with a supplier that included a demonstration of a fire protection system
28 March 2023 In person meeting and site visit from a company providing fire protection systems to get some advice.
November 2022 Email exchange and a meeting with a company providing fire protection systems. This followed advise from site operators already using this type of system.
July 2022 Meeting with a company installing fire fighting systems.
The information provided at these events was used to explore our options on what is available in the market place and help inform our specification of requirements.
CPV: Construction works for recycling station · Fire suppression system · Fire-prevention services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£600,000
- Economic & financial standing
As described in the tender documents.
- Technical & professional ability
As described in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Infrastructure: 20%
- Construction and Installation: 5%
- Monitoring: 15%
- Warranty, Support and Maintenance, Servicing and Repair: 10%
- Staffing Structure, Key Personnel and Coherence of staffing arrangements: 5%
- Communication and Engagement: 5%
- Resilience, Business Continuity, Disaster Recovery and Service Levels: 5%
- Project Risks and Programme: 5%
- Price: 30%
Published award criteria (9)
- Infrastructure
- Construction and Installation
- Monitoring
- Warranty, Support and Maintenance, Servicing and Repair
- Staffing Structure, Key Personnel and Coherence of staffing arrangements
- Communication and Engagement
- Resilience, Business Continuity, Disaster Recovery and Service Levels
- Project Risks and Programme
- Price
- Economic & financial standing
As described in the tender documents.
- Technical & professional ability
As described in the tender documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2025, 17:58 BST
- Last source update
- 22 Oct 2025, 16:35 BST
- Award evaluation window
- Submission end – 29 Jul 2025
- Authority reference
NCCT43110- FTS notice number
2025/S 000-024342- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051c27Find a Tender
How it was run
Official notice- Submission deadline
- 24 Jun 2025, 14:00 BST
- Clarification deadline
- 10 Jun 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To express an interest and participate in this procurement applicants must first be registered on the system at in-tendhost.co.uk/norfolkcc ↗. Full instructions for registration and use of the system can be found at in-tendhost.co.uk/norfolkcc/aspx/Buyer… ↗. Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk.
Tenders must be submitted via in-tendhost.co.uk/norfolkcc ↗
Timeline
21 May 2025 → 22 Oct 2025 · 6 dates- Tender notice published21 May 2025, 17:58 BST
- Clarification questions by10 Jun 2025, 14:00 BST
- Submission deadline24 Jun 2025, 14:00 BST
- Award decision expected by29 Jul 2025, 23:59 BST
- Contract starts13 Aug 2025, 00:00 BST
- Latest notice published370 days ago22 Oct 2025, 16:35 BST
Notice history
3 events · 2 releases on Find a Tender · since 21 May 2025- Tender notice published21 May 2025, 17:58 BSTUK4
- Procurement termination notice published22 Oct 2025, 16:35 BSTUK12
- Status changed to complete22 Oct 2025, 16:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 30 Sept 2025 | CancelledThe authority invited suppliers to submit tenders as part of a competitive tendering procedure in respect of the contract, no suitable tenders were received. Under section 43 of the Procurement Act 2023 we will be switching the process to a direct award. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender