Fleet and Workshop Management System

Official notice

Authority: The North Yorkshire Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Yorkshire & Humber (UKE2)

Awarded value£616,505published contract · exc. VAT

Awarded 27 Jul 2026no call for competition

Awarded to Freeway Fleet Systems Ltd

What is being bought

Published requirement description

Integrated Fleet Management System for North Yorkshire Council and NY Highways, providing fleet management, reporting and operational support services.

CPV: Software package and information systems · Software-related services

The lotProcurement structure

single lot · no lot value published

Lot #1The procurement is for the provision of a Fleet and Workshop Management System to…Awarded

The procurement is for the provision of a Fleet and Workshop Management System to support the operational, compliance, maintenance, and financial management of fleet assets used by North Yorkshire Council and NY Highways.

Delivery: Yorkshire & Humber

Extensions: 1 September 2029- 31 August 2031 1 September 2031- 31 August 2033

48000000 Software package and information systems

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 11 Sept 2026, 12:43 BST
Last source update: 11 Sept 2026, 12:43 BST
Authority reference: 280-NYC-RS
FTS notice number: 2026/S 000-086387
Classification (CPV): Software package and information systemsSoftware-related services
Delivery area: Yorkshire & Humber (UKE2)
Official registry OCID: ocds-h6vhtk-06f800 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The contract was awarded following a further competition under YPO DPS 1117 Fleet Management Solutions, established in accordance with the Public Contracts Regulations 2015. No separate contract notice was required.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £616,5051 contract exc. VAT

Bids received 4

Contracts signed 1latest 27 Jul 2026

Awarded to	Value	Date	Status
Freeway Fleet Systems LtdSME	£616,505 †	—	Awarded

Contracts

Contract 086387-2026-1 · Freeway Fleet Systems LtdSME
Signed
27 Jul 2026
Value
£616,505
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids	—	—	—

Contracting authority & participating public bodies

The North Yorkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Racecourse Lane, Northallerton, Yorkshire & Humber, DL78ADContact email, phone

Dispute resolution & review bodies

High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

FREEWAY FLEET SYSTEMS LIMITEDAwarded supplierGB-COH: 03077775 London, UK

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.