Find a TenderAwardedContract award notice
Published 17 Mar 2025, 11:50 GMT

Official UK procurement notice

FLEET SERVICE PARTS FOR MANSFIELD DISTRICT COUNCIL

Official notice

Authority: Mansfield District Council (Local council)·On behalf of: Nottinghamshire County Council

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£360,000≈ £120k / year · £432,000 inc. VAT
Submissions closed 16 Apr 2025awarded 22 Jul 2025
Award (standstill) to fleet factors limited
Contract term 3 yrsends 1 Jun 2028 · starts 2 Jun 2025

What is being bought

Published requirement description

This Contract is for the supply of automated vehicle parts with the supply of automated motor vehicle and plant machinery parts in the form of stock management to Mansfield District Council (MDC). Parts will be supplied under the Contract on an individual/batch order basis.

CPV: Parts and accessories for vehicles and their engines

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEVCSEPublished value£360,000
Contract period: 2 Jun 2025 – 1 Jun 2028 (3 yrs)Value: £360,000 exc. VAT · £432,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    The supplier with the successful tender will be required to provide evidence that they

    have (or will have) prior to the contract commencement date the following insurances:

    • Public liability insurance with a limit of indemnity of not less than £10million in relation to any one claim or series of claims, policy coverage should be on a claim occurring basis
    • Employer's liability insurance with a limit of indemnity of not less than £10million where a Provider has employees, policy coverage should be on a claim occurring basis
    • Product liability insurance with a limit of indemnity of not less than £5million in relation to any one claim or series of claims, policy coverage should be on a claim occurring basis
    • Damage to the Authority's Property with a limit of indemnity of not less than £5million where a Provider has employees, policy coverage should be on a claim occurring basis

    All policies should be placed with an Insurer who has a Standards and Poor's rating of at least -A.

    Any successful bidder will be obliged to ensure that all professional consultants or Sub-Contractors involved in the provision of the Services hold and maintain appropriate cover.

  • Technical & professional ability

    Each Supplier must provide details of up to three contracts, to meet the technical and professional ability criteria set out in the procurement documents in any combination from either the public or private sectors; voluntary, charity or social enterprise (VCSE) that are relevant to our requirement. VCSEs may include samples of grant-funded work. Where this procurement is for supplies or services, the examples must be from the past three years.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    The supplier with the successful tender will be required to provide evidence that they

    have (or will have) prior to the contract commencement date the following insurances:

    • Public liability insurance with a limit of indemnity of not less than £10million in relation to any one claim or series of claims, policy coverage should be on a claim occurring basis
    • Employer's liability insurance with a limit of indemnity of not less than £10million where a Provider has employees, policy coverage should be on a claim occurring basis
    • Product liability insurance with a limit of indemnity of not less than £5million in relation to any one claim or series of claims, policy coverage should be on a claim occurring basis
    • Damage to the Authority's Property with a limit of indemnity of not less than £5million where a Provider has employees, policy coverage should be on a claim occurring basis

    All policies should be placed with an Insurer who has a Standards and Poor's rating of at least -A.

    Any successful bidder will be obliged to ensure that all professional consultants or Sub-Contractors involved in the provision of the Services hold and maintain appropriate cover.

  • Technical & professional ability

    Each Supplier must provide details of up to three contracts, to meet the technical and professional ability criteria set out in the procurement documents in any combination from either the public or private sectors; voluntary, charity or social enterprise (VCSE) that are relevant to our requirement. VCSEs may include samples of grant-funded work. Where this procurement is for supplies or services, the examples must be from the past three years.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Mar 2025, 11:50 GMT
Last source update
22 Jul 2025, 15:15 BST
Award evaluation window
Submission end – 5 May 2025
Authority reference
DN766705
FTS notice number
2025/S 000-009616
Latest notice
Contract award notice (UK6)
Classification (CPV)
Parts and accessories for vehicles and their engines
Delivery area
East Midlands (UKF15)
Official registry OCID
ocds-h6vhtk-04edbc Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
16 Apr 2025, 12:00 BST
Clarification deadline
4 Apr 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Mar 2025 → 31 Jul 2025 · 8 dates
  1. Tender notice published
    17 Mar 2025, 11:50 GMT
  2. Clarification questions by
    4 Apr 2025, 17:00 BST
  3. Submission deadline
    16 Apr 2025, 12:00 BST
  4. Award decision expected by
    5 May 2025, 23:59 BST
  5. Contract starts
    2 Jun 2025, 00:00 BST
  6. Assessment summaries sent
    22 Jul 2025, 00:00 BST
  7. Latest notice published
    22 Jul 2025, 15:15 BST
  8. Standstill ends
    31 Jul 2025, 23:59 BST

Notice history

8 events · 6 releases on Find a Tender · since 17 Mar 2025
  1. Tender notice published
    17 Mar 2025, 11:50 GMT
    UK4
  2. Tender notice published
    17 Mar 2025, 15:15 GMT
    UK4
  3. Tender notice published
    18 Mar 2025, 10:28 GMT
    UK4
  4. Tender notice published
    18 Mar 2025, 10:34 GMT
    UK4
  5. Tender notice published
    18 Mar 2025, 10:37 GMT
    UK4
  6. Contract award notice published
    22 Jul 2025, 15:15 BST
    UK6
  7. Status changed to complete
    22 Jul 2025, 15:15 BST
  8. Contract signature expected
    15 Aug 2025, 23:59 BST
    scheduled
Routine re-releases (6)
  • 2025-03: 3 releases · 17 Mar 2025, 18 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £960,0001 award exc. VAT
Bids received 31 from SMEs
Awarded toValueDateStatus
fleet factors limitedSME1 Sept 2025 – 31 Aug 2028£960,00022 Jul 2025standstill to 31 Jul 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 4 at stage one10—

Contracting authority & participating public bodies

2 public bodies on the notice

Mansfield District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXVW-6735-WLXT Civic Centre, Mansfield, East Midlands, NG19 7BHContact email

Other public bodies

  • Nottinghamshire County CouncilProcess contact pointProcuring entityProvided procurement servicesGB-PPON: PBCV-5152-BXBP Nottingham, East MidlandsContact email

Bidders & participating suppliers

1 commercial party on the notice
  • FLEET FACTORS LIMITEDAwarded supplierGB-COH: 01231325GB-PPON: PCQL-5949-MZTV Unit 3/4 Wallis Road, Middlesbrough, North East, TS6 6JBContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender