Official UK procurement notice
Framework Agreement for AI Enabled Transcription Tools
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionCaerphilly County Borough Council (the “Council”) is seeking to establish a Framework Agreement for AI Enabled Transcription Tools (the “Framework”).
The purpose of the Framework is to support the Council to deliver a range of AI Transcription Tools to meet the varying needs of Council.
The Procurement process will follow an open framework in line with the Procurement Act 2023 for an AI Enabled Transcription Tools for a multi provider framework with capability for mini competition and direct awards (where permissible) with providers who are successful in being awarded to the framework agreement.
All successful Bidder(s) that have met the advertised award criteria will be placed on the framework for competed services, awards following mini-competitions and or Standard Services awards without re-opening competition) (where permissible).
There will be no limit to the number of Suppliers to be awarded to the framework agreement following the evaluation of applications. All Bidders will need to satisfy the advertised award criteria as set out in this document to be placed on the framework agreement.
The Council is seeking to establish a Framework Agreement for the provision of AI-enabled transcription and meeting intelligence tools.
The proposed solutions shall support the recording, transcription, summarisation and management of meetings, discussions and other authorised audio or video content to support a wide range of Council services and business functions.
The Council is seeking solutions that reduce administrative burden, improve efficiency and record keeping, support information management requirements, enhance workplace productivity, support accurate creation of documents and, provide Welsh language capability and accessibility features.
The Framework Agreement is intended to provide the Council with access to a range of compliant AI-enabled transcription solutions that can be procured through call-off arrangements as required.
Full requirements are outlined in the tender documents (ITT)
CPV: IT services: consulting, software development, Internet and support · Software package and information systems · Typing, word-processing and desktop publishing services · Voice recognition software development services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 99 suppliers
- Framework period
- 3 yrs · up to 8 yrs from 1 Dec 2026
- Scheme runs until
- 30 Nov 2034
Published description of the framework
All providers awarded to the framework will be subject to further call for mini competition and direct awards (where permissible) full details are in the ITT
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality: Quality 100%
- “Framework Agreement for AI Enabled Transcription Tools” is a framework: the contest is a place on its panel, up to 99 suppliers, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jun 2026, 10:56 BST
- Last source update
- 23 Sept 2026, 10:21 BST
- Award evaluation window
- Submission end – 23 Nov 2026
- Authority reference
CCBC/PS3014/26/HS- FTS notice number
2026/S 000-089975- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06bfd7Find a Tender
How it was run
Official notice- Appointment period ends
- 23 Oct 2026, 12:00 BST
- Clarification deadline
- 16 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
30 Jun 2026 → 1 Dec 2026 · 8 dates- Planning notice published118 days ago30 Jun 2026, 10:56 BST
- Market engagement100 days ago18 Jul 2026, 23:59 BST
Suppliers must email expressions of interest directly to procurement@caerphilly.gov.uk by 15:00 hours Monday 13 July 2026. Responses via Sell2Wales will not be monitored for this engagement.
This notice is to commence market engagement prior to going to tender to understand services available to the Council.
The Council may hold a supplier event face to face or via teams with providers who have registered an interest in the supplier engagement notice.
- Next notice expected77 days ago10 Aug 2026, 23:59 BST
- Tender notice published33 days ago23 Sept 2026, 10:21 BST
- Clarification questions by10 days ago16 Oct 2026, 17:00 BST
- Admission / appointment period ends3 days ago · period end, not a bid countdown23 Oct 2026, 12:00 BST
- Today27 Oct 2026
- Award decision expected byin 27 days23 Nov 2026, 23:59 GMT
- Contract startsin 34 days1 Dec 2026
Notice history
6 events · 2 releases on Find a Tender · since 30 Jun 2026- Preliminary market engagement notice published30 Jun 2026, 10:56 BSTUK2
- Tender notice published23 Sept 2026, 10:21 BSTUK4
- Published value updated to £8,000,00023 Sept 2026, 10:21 BSTwas £500,000
- Status changed to active23 Sept 2026, 10:21 BST
- Procurement method changed23 Sept 2026, 10:21 BST
- Deadline published: 23 Oct 2026, 12:00 BST23 Sept 2026, 10:21 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender