Official UK procurement notice
Framework Agreement for Environmental Facilities Works
Authority: City & County of Swansea (Local council)
What is being bought
Published requirement descriptionThe Works include the upgrading of boundary and party wall fencing, gates,clothes lines, paths and hedges in accordance with the Welsh Housing Quality Standard (WHQS).
CPV: Construction work · Erection of fencing · Fences · Landscaping work · Landscaping work for gardens · Surface work for footpaths
How this framework works
From the published notice- Places
- up to 2 suppliers · 1 bids received (0.5 per place) · 1 appointed
- Framework period
- 1 yr 5 mo from 28 Jul 2023
The lotProcurement structure
single lot · no lot value publishedLot #1The City and County of Swansea wishes to appoint suitably qualified and experienced…AwardedRenewal
The City and County of Swansea wishes to appoint suitably qualified and experienced Contractors for inclusion on to the Council’s Contractor Framework for External Facilities Work in Residential Properties.
The Framework will consist of Two Contractors who achieve the highest scores following evaluation of the tender submissions.
The Quality and Financial Assessments will be based on based upon 30:70 (quality/cost) ratio.
Following evaluation of the quality submission and financial submission, the two highest scoring Contractors will be appointed on to the Framework. The highest scoring Contractor will be awarded the Environmental Works in the ratio of approximately 60%, second highest 40%, subject to that Contractor having the capacity to undertake the works within the Employer’s timescale.
In the event that the highest scoring Contractor is unable to undertake any of the work allocated, then the work will be awarded to the second highest scoring Contractor. Thereafter, all future projects will be awarded through the project/scheme process outlined in tender documentation .
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Suitability
see tender documentation
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for Environmental Facilities Works” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Nov 2022, 15:52 GMT
- Last source update
- 12 Feb 2024, 13:45 GMT
- Award evaluation window
- 10 Jul 2023 – …
- Authority reference
CCS/23/080- FTS notice number
2024/S 000-004624- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038760Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
see tender documentation
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: 1. Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: http://etenderwales.bravosolution.co.uk — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: help@bravosolution.co.uk — Phone: +44 8003684850 (WA Ref:138978)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗
- Appointment period ends
- 17 Jul 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 10 Jul 2023, 12:30 BST
Timeline
20 Dec 2022 → 12 Feb 2024 · 5 dates- Next notice expected20 Dec 2022
- Bids opened10 Jul 2023, 12:30 BST
- Admission / appointment period endsperiod end, not a bid countdown17 Jul 2023, 12:00 BST
- Contract starts28 Jul 2023, 00:00 BST
- Notice published12 Feb 2024, 13:45 GMT
Notice history
5 events · 4 releases on Find a Tender · since 8 Jun 2023- Status changed to active8 Jun 2023, 12:48 BST
- Procurement method changed8 Jun 2023, 12:48 BST
- Deadline published: 10 Jul 2023, 12:00 BST8 Jun 2023, 12:48 BST
- Deadline moved to 17 Jul 2023, 12:00 BST4 Jul 2023, 14:22 BST+7 days · was 10 Jul 2023, 12:00 BST
- Status changed to complete12 Feb 2024, 13:45 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Jul 2023 | 17 Jul 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 10 Jul 2023 | 17 Jul 2023 | +7 d |
the Council has decided to extend the closing date
Routine re-releases (4)
- 2022-11: 1 release · 22 Nov 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 004624-2024-1
- Signed
- 5 Feb 2024
- Value
- £0
- Period
- … – 31 Dec 2024
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- Legal Democratic Services and Business IntelligenceReview contact point
Framework contractors & participating bidders
1 commercial party on the notice- R & M Williams LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria