Framework Agreement For provision of a Library Management System

This procurement is for a shared Library Management System that will be used by a number of authorities across Greater Manchester to both underpin library services locally and enhance collaboration across the city region. The specification and requirements set out what is needed.

Greater Manchester Libraries is made up of the 10 Greater Manchester Local Authorities (Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford and Wigan) and 2 associate Local Authorities (Blackburn with Darwen and Blackpool). 11 of these 12 authorities (not Blackpool) already form the GM Libraries LMS Consortium.

Each authority operates its library service independently, however there are a number of consortium specific functions and shared policies. The requirements in section 4 clearly state which relate to individual authorities and which are consortium wide.

The requirements cover all aspects of a Library Management System and are separated into Mandatory and Desirable which are detailed below and will be assessed as follows –

• Mandatory requirements (4.1) – assessed via Questions in the Tender Response Document
• Desirable requirements (4.2) – assessed via Question 1c in the Tender Response Document

The mandatory and desirable requirements are further divided into 11 sub sections that cover different aspects of system functionality –

• Acquisitions (4.1.1)
• Cataloguing (4.1.2 and 4.2.1)
• Circulation (4.1.3 and 4.2.2)
• Collections Management System (Archives) (4.1.4 and 4.2.3)
• Consortium Functionality (4.1.5 and 4.2.4)
• Customer Use (4.1.6 and 4.2.5)
• Customer Use - App (4.1.7 and 4.2.6)
• Data Migration (4.1.8)
• Event Management (4.2.7)
• OPAC Administration (4.1.9 and 4.2.8)
• Reporting (4.1.10 and 4.2.9)
• Technical (4.1.11 and 4.2.10)
• Training (4.1.12