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Published 5 Jul 2021, 17:08 BST

Official UK procurement notice

Framework Agreement For Replacement Roof Works

Official notice

Authority: Winchester City Council (Local council)

Framework agreement2 lotsWorksRestricted procedureSME suitableMax 1 lot to bidMax 1 lot per supplier
Sectors: Construction & Civil Engineering (45) Delivery: South East (UKJ35)
Framework ceiling (notional)£9,600,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 9 Aug 2021awarded 6 Jun 2022
Lots 2max 1 won per supplier · max 1 to bid

What is being bought2 lots · detail below

Published requirement description

Winchester City Council (the council) has a robust asset management plan and is committed to maintaining it’s housing stock in line with the national housing quality and decent homes standards and relevant legislation.

The council is responsible for c.5,000 properties across the Winchester district and has formulated a 30 year maintenance and replacement programme which identifies roofing replacement works and due dates and the Council has engaged external contractors via a framework to undertake the works.

CPV: Roof maintenance work · Roof repair · Roof repair and maintenance work · Roof-slating work · Roof-tiling work

How this framework works

From the published notice
Places
up to 6 suppliers · 9 bids received (1.5 per place) · 6 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £9,600,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Work Packages <£250,000Cancelledceiling above
Delivery: South East · The District of Winchester
Second stage: 1–10 candidates invited to tenderVariant bids: not allowed
45261211 Roof-tiling work45261212 Roof-slating work45261900 Roof repair and maintenance work45261910 Roof repair45261920 Roof maintenance work
Lot #2Work Packages ≥£250,000Cancelledceiling above
Delivery: South East · Winchester District
Second stage: 1–10 candidates invited to tenderVariant bids: not allowed
45261211 Roof-tiling work45261212 Roof-slating work45261900 Roof repair and maintenance work45261910 Roof repair45261920 Roof maintenance work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost: 60%
Published award criteria (2)
  • Quality: 40%
  • Cost: 60%
Lot distribution rule: The framework consists of two lots; Lot 1 for work packages <£250k and Lot 2 for work packages ≥£250k. Works will be offered in 'cascade' and if an order cannot be fulfilled by contractors on the appropriate Lot having followed the cascade, the works will offered between the Lots regardless of value. If there are insufficient applicants to a framework Lot, all applicants will be in a single lot
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement For Replacement Roof Works” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Jul 2021, 17:08 BST
Last source update
6 Jul 2022, 14:41 BST
Authority reference
WCC/PROP/0002
FTS notice number
2022/S 000-018504
Classification (CPV)
Roof maintenance workRoof repairRoof repair and maintenance workRoof-slating workRoof-tiling work
Delivery area
South East (UKJ35)
Official registry OCID
ocds-h6vhtk-02c3ae Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Due to insufficient applicants for the council to operate the two separate Lots successfully and as set out in the tender documents the council is to operate the framework with a single Lot and any direct call – offs of a work package will be offered regardless of value in accordance with “Schedule 5 Tasks” of the Framework Agreement or via a mini competition.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
9 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

9 Aug 2021 → 6 Jul 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    9 Aug 2021, 12:00 BST
  2. Invitations to tender expected
    24 Aug 2021, 00:00 BST
  3. Notice published
    6 Jul 2022, 14:41 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    6 Jul 2022, 14:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 95 from SMEs
Contracts signed 6latest 6 Jun 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework Agreement For Replacement Roof Works (Lot 1 and Lot 2)

    Signed
    6 Jun 2022
    Value
    —
    Status
    active

  • Framework Agreement for Replacement Roof Works (Lot 1 and 2)

    Signed
    6 Jun 2022
    Value
    —
    Status
    active

  • Framework Agreement For Replacement Roof Works (Lot1 and Lot2)

    Signed
    6 Jun 2022
    Value
    —
    Status
    active

  • Framework Agreement For Replacement Roof Works (Lot 1 and 2)

    Signed
    6 Jun 2022
    Value
    —
    Status
    active

  • Framework Agreement For Replacement Roof Works Lot 1 and 2)

    Signed
    6 Jun 2022
    Value
    —
    Status
    active

  • Framework Agreement For Replacement Roof Works (Lot 1 and 2)

    Signed
    6 Jun 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic · 9 from abroad5—£9,100,000 – £15,000,000

Contracting authority & participating public bodies

Winchester City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 00609812 Winchester City Council, Colebrook Street, Winchester, South East, SO23 9LJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • London - High CourtReview body LondonContact phone
  • London High Court of England and WalesReview body LondonContact phone
  • Service Lead – Legal Services Winchester City CouncilMediation body WinchesterContact phone

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria