Official UK procurement notice
Framework Agreement for the Provision of Advertising, Creative Design & Media Buy Services '21
Authority: Phoenix Natural Gas Ltd.·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe proposed Framework Agreement involves the delivery of advertising, creative design and the related purchase of appropriate media on behlaf of Phoenix Natural Gas and associated Companies. The purpose will be to continue to develop the brand of the Phoenix Natural Gas product with particular emphasis (but not exclusivety) towards the domestic, owner occupier consumer in the Northern Ireland marketplace.
CPV: Advertising and marketing services · Advertising consultancy services · Advertising services
How this framework works
From the published notice- Places
- up to 1 suppliers
The lotProcurement structure
single lot · value publishedLot #1The combined spend on Advertising, Creative Design and Media purchasing is estimated…AwardedPublished value£3,000,000
The combined spend on Advertising, Creative Design and Media purchasing is estimated to be in the region of approximately £400,000 per year. The proposed Contract duration shall initially be for three years with optional extension provision(s) that may, upon invocation by the Utility, extend this period for an additional five years - i.e. the maximum duration of the Framework Agreement being up to eight years. The total potential value of the contract is therefore estimated to be around £3M. Phoenix does not, however, provide any commitment, guarantee nor otherwise warrant that it will purchase any minimum level of services in any year. Phoenix reserves the right to adjust its purchasing requirements based on operational requirements during the term of the contract. Additional information: Phoenix reserves the right at any time to:
- reject any or all responses and to cancel or withdraw from this procurement at any stage,
- award a contract without prior notice,
- change the basis, the procedures and timescales set out or referred to within the procurement
documents,
- require a bidder to clarify any submissions in writing and/or provide additional information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Legal form for consortia
- Subject to the status and involvement of the parties, Phoenix may require the parties to commit to joint and several liability in respect of the contract. Alternatively, Phoenix may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
- Shortlisting
- Interested Parties should search for the relevant project at https://e-sourcingni.bravosolutions.co.uk. For those wishing to participate, they must first complete and submit the relevant pre-qualification questionnaire (PQQ) on, or before, the due date. Phoenix shall draw up a short-list of those entities that are capable of delivering its requirements based upon the completed PQQ received. Those entities that meet the short-listing criteria set out within the PQQ will then be invited to the tender stage which shall involve the completion and submission of, on or before a pre-determined time and date, an Invitation to Tender document. The responses submitted shall be evaluated and a further short-list may be drawn up from which a presentation/ negotiation stage may follow. Ultimately the most economically advantageous tender(s) will (subject to Phoenix’s ability to terminate the tender process at any time at its discretion) be awarded the contract(s).
- Successive reduction
- Candidates will be reduced successively across stages
- “Framework Agreement for the Provision of Advertising, Creative Design…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Mar 2021, 22:56 GMT
- Last source update
- 6 Sept 2021, 22:45 BST
- FTS notice number
2021/S 000-022099- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029d3aFind a Tender- Contract terms summary
As stated in the tender documentation.
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated in the tender documentation.
- Review procedure
Phoenix will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all participating entities. The standstill period provides time for unsuccessful participating entities to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: This contract is being procured competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the negotiated procedure. The costs of responding to this notice and participation in the process will be borne by each participating entity. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
How it was run
Official notice- Appointment period ends
- 23 Apr 2021, 13:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Deposits and guarantees
Phoenix reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
Timeline
23 Apr 2021 → 6 Sept 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown23 Apr 2021, 13:00 BST
- Invitations to tender expected30 Apr 2021, 00:00 BST
- Notice published6 Sept 2021, 22:45 BST
Notice history
2 events · 2 releases on Find a Tender · since 6 Sept 2021- Status changed to complete6 Sept 2021, 22:45 BST
- Buyer details updated6 Sept 2021, 22:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates; the JSON mirror lists them.
Contracts
Provision of Advertising, Creative Design & Media Buy Services ‘21
- Signed
- 17 Aug 2021
- Value
- —
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Phoenix Natural Gas LtdContracting authorityProduction, transport and distribution of gas and heat
Dispute resolution & review bodies
- High Court of Justice in Northern IrelandReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria