Find a TenderAwarded
Published 26 Jul 2022, 15:21 BST

Official UK procurement notice

Framework Agreement for Uniform, Clothing and Associated Services - Y23024

Official notice

Authority: Kent County Council (Local council)

Framework agreement2 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£20,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 16 Sept 2022awarded 14 Nov 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The Framework Agreement, split into 2 LOTs for the supply of:

LOT 1 – Uniform, Clothing and Associated Services

This LOT is for the supply of uniform, clothing and associated services. It will include full head to toe ensemble for all public sector Customers including the emergency services along with services associated with uniforms and workwear. The scope will include, but is not limited to, the following:

Uniform and Clothing:

Workwear

Ethnic Wear including Turbans, Hijabs, ¾ Length Sleeved Tops and Full-Length Skirts

Shoes – Safety EN ISO20345:2007

Epaulettes and Sliders (including high visibility)

Underwear (including thermal)

Fire Retardant Clothing

Wet Weather Clothing

Maternity Wear

Plus Size Clothing

Associated Services:

Decontamination Services

Stock Management Systems

Online Ordering

Stockholding

Range Redesign

Spend Management

Trial Management

Garment Alteration and Repairs

Refurbishment

LOT 2 – Uniform and Clothing Accessories, Kit Bags and Footwear

This LOT is for the supply of, accessories, kit bags and footwear for all public sector Customers including the emergency services. The scope will include, but is not limited to, the following:

Utility Belts

Irritant Spray Holder

Warrant Cards Holders/Document Wallet/Pocket Notebook Covers

Gaiters/Snoods

Medal Ribbon

Police Rank Insignia (metal option)

Headwear Ribbon

Embroidery Service

Reflective Insignia (for PSU helmets)

Velcro Badging (various wording including POLICE, STAFF etc)

Safety Shoes/Boots/Vegan Alternative Option Safety Boots

Gloves (cut resistant)

Helmet Bag/Holdall

Tactical Pads

Public Order Riot Gear and Equipment

Batons and Handcuffs

Shields and Helmets

Mounted Public Order Gear

Blunt Trauma Guards

Flame Retardant Undergloves

Hats/Caps/Helmets

Thermal Underwear

Disposable PPE

CPV: Clothing, footwear, luggage articles and accessories · Fire-brigade uniforms · Medical clothing · Police uniforms · Protective and safety clothing · Safety equipment

How this framework works

From the published notice
Bids received
4 bids on the busiest of 2 lots · 4 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Uniform, Clothing and Associated ServicesAwardedPublished value£15,000,000

LOT 1 – Uniform, Clothing and Associated Services

This LOT is for the supply of uniform, clothing and associated services. It will include full head to toe ensemble for all public sector Customers including the emergency services along with services associated with uniforms and workwear. The scope will include, but is not limited to, the following:

Uniform and Clothing:

Workwear

Ethnic Wear including Turbans, Hijabs, ¾ Length Sleeved Tops and Full-Length Skirts

Shoes – Safety EN ISO20345:2007

Epaulettes and Sliders (including high visibility)

Underwear (including thermal)

Fire Retardant Clothing

Wet Weather Clothing

Maternity Wear

Plus Size Clothing

Associated Services:

Decontamination Services

Stock Management Systems

Online Ordering

Stockholding

Range Redesign

Spend Management

Trial Management

Garment Alteration and Repairs

Refurbishment

Delivery: UK
Variant bids: not allowed
Lot #2Uniform and Clothing Accessories, Kit Bags and FootwearAwardedPublished value£5,000,000

LOT 2 – Uniform and Clothing Accessories, Kit Bags and Footwear

This LOT is for the supply of, accessories, kit bags and footwear for all public sector Customers including the emergency services. The scope will include, but is not limited to, the following:

Utility Belts

Irritant Spray Holder

Warrant Cards Holders/Document Wallet/Pocket Notebook Covers

Gaiters/Snoods

Medal Ribbon

Police Rank Insignia (metal option)

Headwear Ribbon

Embroidery Service

Reflective Insignia (for PSU helmets)

Velcro Badging (various wording including POLICE, STAFF etc)

Safety Shoes/Boots/Vegan Alternative Option Safety Boots

Gloves (cut resistant)

Helmet Bag/Holdall

Tactical Pads

Public Order Riot Gear and Equipment

Batons and Handcuffs

Shields and Helmets

Mounted Public Order Gear

Blunt Trauma Guards

Flame Retardant Undergloves

Hats/Caps/Helmets

Thermal Underwear

Disposable PPE

Delivery: UK
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (5)
  • Delivering the Framework Agreement: 15%
  • Customer Service and Account Management: 15%
  • Standards, Regulations and Policies: 10%
  • price: 50%
  • Social Value: 10%
Published award criteria (5)
  • Delivering the Framework Agreement: 15
  • Customer Service and Account Management: 15
  • Standards, Regulations and Policies: 10
  • Social Value: 10
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for Uniform, Clothing and Associated Services -…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Jul 2022, 15:21 BST
Last source update
26 May 2023, 11:08 BST
Award evaluation window
16 Sept 2022 – …
Authority reference
DN624626
FTS notice number
2023/S 000-015055
Classification (CPV)
Clothing, footwear, luggage articles and accessoriesFire-brigade uniformsMedical clothingPolice uniformsProtective and safety clothingSafety equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03561d Find a Tender

Publisher note: All public bodies will have access to this Framework Agreement with the agreement of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be members, and associates of the CBC Group, local government authorities, the police service, the fire service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including Academies), free schools, publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man. LOCAL AUTHORITY COUNCILS: England: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users).  See link: A-Z of councils online | Local Government Association https://www.local.gov.uk/topics http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas.  See link: Councils | COSLA Wales: Administered across 22 Council areas. See link: Find your local authority | GOV.WALES Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2 village authorities, and 14 parish authorities. https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/ Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/article/152949/Government-Departments EMERGENCY SERVICES: POLICE: National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/ England Home | Police.uk (www.police.uk) https://www.gov.uk/government/organisations/civil-nuclear-constabulary Northern Island https://www.police.uk/northern-ireland/ Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Wales https://www.dyfed-powys.police.uk/ Home | Gwent Police Home | North Wales Police https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary Isle of Man https://www.iompolice.im/ Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/ FIRE and RESCUE UK – England, Scotland, Northern Ireland, Wales, IOM http://www.fireService.co.uk/information/ukfrs/ https://www.ukfirestations.co.uk/brigades Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx MARITIME AND COASTGUARD AGENCY UK – England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening Isle of Man https://www.gov.im/coastguard Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx https://www.rnli.org.gg/guernseys-lifeboat/ NHS/HEALTH BODIES AND AMBULANCE SERVICES: England https://www.nhs.uk/Servicedirectories/pages/nhstrustlisting.aspx East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk North West Ambulance Service NHS Trust http://www.nwas.nhs.uk South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk South Western Ambulance Service NHS Foundation Trust https://www.swast.nhs.uk/welcome West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/ Scotland https://www.scot.nhs.uk/organisations/ http://www.scottishambulance.com/WhatWeDo/Default.aspx Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/ Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-Service/ Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing https://www.gov.je/pages/contacts.aspx?contactid=87 St John Ambulance Cymru - Wales’ leading first aid charity (sjacymru.org.uk) CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm REGISTERED SOCIAL LANDLORDS: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Scotland https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations Wales https://gov.wales/ Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/ Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://www.gha.gg/ EDUCATIONAL ESTABLISHMENTS: Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities. UK – England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php https://get-information-schools.Service.gov.uk/ https://www.hefcw.ac.uk/ https://www.universitiesuk.ac.uk Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/ Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/article/163185/Education-Working--Retiring CHARITIES England and Wales https://www.gov.uk/government/organisations/charity-commission Scotland http://www.oscr.org.uk/ Northern Ireland https://www.charitycommissionni.org.uk/charity-search/ Isle of Man Isle of Man Government - Charities Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
16 Sept 2022, 16:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
16 Sept 2022, 16:05 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Sept 2022 → 26 May 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    16 Sept 2022, 16:00 BST
  2. Bids opened
    16 Sept 2022, 16:05 BST
  3. Notice published
    26 May 2023, 11:08 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 May 2023, 11:08 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 44 from SMEs · busiest of 2 lots
Contracts signed 6latest 14 Nov 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Uniform and Clothing Accessories, Kit Bags and Footwear

    Signed
    14 Nov 2022
    Value
    —
    Status
    active
  • Uniform, Clothing and Associated Services

    Signed
    14 Nov 2022
    Value
    —
    Status
    active
  • Uniform, Clothing and Associated Services

    Signed
    14 Nov 2022
    Value
    —
    Status
    active
  • Uniform, Clothing and Associated Services

    Signed
    14 Nov 2022
    Value
    —
    Status
    active
  • Uniform and Clothing Accessories, Kit Bags and Footwear

    Signed
    14 Nov 2022
    Value
    —
    Status
    active
  • Uniform and Clothing Accessories, Kit Bags and Footwear

    Signed
    14 Nov 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Uniform, Clothing and Associated Services4bids · 4 electronic4—£0 – £15,000,000
2 · Uniform and Clothing Accessories, Kit Bags and Footwear4bids · 4 electronic4—£0 – £5,000,000
Whole notice———£0 – £20,000,000

Contracting authority & participating public bodies

Kent County Council (t/a KCS Procurement Services)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Commercial Services Kent LimtedReview body 1 Abbey Wood Road, Kings Hill, West MallingContact email

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.