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Published 19 Apr 2023, 08:41 BST

Official UK procurement notice

Framework for Additional Processing Capacity for the Council's Assessment & Awards Team based within Transactional and Customer Services

Official notice

Authority: Durham County Council (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedureMax 2 lots per supplier

Sectors: Business Services & Consultancy (79) Delivery: North East (UKC14)

Framework ceiling (notional)£500,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 22 May 2023awarded 1 Jul 2023

Lots 2max 2 won per supplier

Framework period 2 yrsends 30 Jun 2025 · extension options published · starts 1 Jul 2023

What is being bought2 lots · detail below

Published requirement description

This framework agreement is for the provision of additional processing capacity for the Council's Assessment and Awards Service. The framework will provide offsite processing capacity to enable processing of work packages for Council Tax, Housing Benefit and Council Tax Reduction.

This framework has been divided into the following Lots:

Lot 1 Council Tax
Lot 2 Housing Benefit and Council Tax Reduction

Potential suppliers may submit a tender for one Lot or both Lots.

Each Lot will be evaluated and awarded separately.

The value of 500 000 GBP is an estimated total spend over both lots over the life of the framework including optional extensions.

CPV: Business services: law, marketing, consulting, recruitment, printing and security

How this framework works

From the published notice

Places: up to 4 suppliers · 3 bids on the busiest of 2 lots (0.8 per place) · 3 appointed
Framework period: 2 yrs from 1 Jul 2023

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 2 of them · same evaluation weights on every lot

Lot #1Council TaxAwardedRenewal 2 yrs

Contract period: 1 Jul 2023 – 30 Jun 2025 (2 yrs)

Delivery: North East

Extensions: The expected start date for the proposed framework is 01 July 2023. The expected end date for the proposed framework is 30 June 2025. The proposed framework is to be let with an option to extend for a further 24 months from the actual end date.Variant bids: not allowed

79000000 Business services: law, marketing, consulting, recruitment, printing and security

Lot #2Housing Benefit and Council Tax ReductionAwardedRenewal 2 yrs

Contract period: 1 Jul 2023 – 30 Jun 2025 (2 yrs)

Delivery: North East

79000000 Business services: law, marketing, consulting, recruitment, printing and security

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 55%Price: 35%Social value: 10%

Published sub-criteria (5)

Previous Experience: 15%
Proposed Delivery Personnel: 15%
Contract methodology and overview of personnel responsibilities: 25%
price: 35%
Social Value: 10%

Published award criteria (5)

Previous Experience: 15
Proposed Delivery Personnel: 15
Contract methodology and overview of personnel responsibilities: 25
Social Value: 10
Price: 35

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
“Framework for Additional Processing Capacity for the Council's…” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 19 Apr 2023, 08:41 BST
Last source update: 22 Aug 2023, 12:31 BST
Award evaluation window: 22 May 2023 – …
Authority reference: DN666452
FTS notice number: 2023/S 000-024621
Classification (CPV): Business services: law, marketing, consulting, recruitment, printing and security
Delivery area: North East (UKC14)
Official registry OCID: ocds-h6vhtk-03c1e1 Find a Tender

Publisher note: Please download Invitation to Tender Documents from www.nepo.org

How it was run

Official notice

Run through: Proactis / ProContract · Who buys & how to bid on ProContract

Language: EN

Appointment period ends: 22 May 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 22 May 2023, 13:00 BST

Detailed submission instructions & authority contactsFrom official release

www.nepo.org ↗

Timeline

22 May 2023 → 22 Aug 2023 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
22 May 2023, 12:00 BST
Bids opened
22 May 2023, 13:00 BST
Contract starts
1 Jul 2023, 00:00 BST
Notice published
22 Aug 2023, 12:31 BST

Notice history

2 events · 2 releases on Find a Tender · since 22 Aug 2023

Status changed to complete
22 Aug 2023, 12:31 BST
Buyer details updated
22 Aug 2023, 12:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 3busiest of 2 lots

Contracts signed 6latest 1 Jul 2023

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Framework for Additional Processing Capacity for the Council's Assessment & Awards Team based within Transactional and Customer Services
Signed
1 Jul 2023
Value
ceiling above
Period
… – 30 Jun 2025
Status
active
Framework for Additional Processing Capacity for the Council's Assessment & Awards Team based within Transactional and Customer Services
Signed
1 Jul 2023
Value
ceiling above
Period
… – 30 Jun 2025
Status
active
Framework for Additional Processing Capacity for the Council's Assessment & Awards Team based within Transactional and Customer Services
Signed
1 Jul 2023
Value
ceiling above
Period
… – 30 Jun 2025
Status
active
Framework for Additional Processing Capacity for the Council's Assessment & Awards Team based within Transactional and Customer Services
Signed
1 Jul 2023
Value
ceiling above
Period
… – 30 Jun 2025
Status
active
Framework for Additional Processing Capacity for the Council's Assessment & Awards Team based within Transactional and Customer Services
Signed
1 Jul 2023
Value
ceiling above
Period
… – 30 Jun 2025
Status
active
Framework for Additional Processing Capacity for the Council's Assessment & Awards Team based within Transactional and Customer Services
Signed
1 Jul 2023
Value
ceiling above
Period
… – 30 Jun 2025
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Council Tax	3bids · 3 electronic	0	—	—
2 · Housing Benefit and Council Tax Reduction	3bids · 3 electronic	0	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Durham County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, DURHAM, North East, DH15ULContact name, email

Dispute resolution & review bodies

The High Court of England and WalesReview body LondonContact email

Framework contractors & participating bidders

3 commercial parties on the notice

Capita Business Services LimitedFramework contractorGB-COH: 2299747 65 Gresham Street, London, London, EC2V 7NQ
Civica UK LimitedFramework contractorGB-COH: 01628868 Southbank Central, 30 Stamford Street, London, London, SE1 9LQ
NEC Software Solutions UK LimitedFramework contractorGB-COH: 00968498 BizSpace, 1st Floor, iMex Centre, 575-599Maxted Road, Hemel Hempstead, Hertfordshire, East of England, HP2 7DX

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria