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Published 9 Feb 2022, 17:26 GMT

Official UK procurement notice

Framework for Audio Visual Aids (AVA) Equipment & Accessories

Official notice

Authority: Durham County Council (Local council)·Consortium: 2 public authorities

Framework agreement10 lotsGoodsOpen procedureSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: UK
Framework ceiling (notional)£1,700,000total for 10 lots · framework ceiling, not attributable revenue
Submissions closed 11 Mar 2022awarded 21 Mar 2022
Lots 10see the lot list below

What is being bought10 lots · detail below

Published requirement description

The Council split their requirements for AVA Equipment and Accessories into the following Lot(s):

  • Lot 1 - Supply and Delivery of Smart Equipment
  • Lot 2 - Supply and Delivery of Promethean Equipment
  • Lot 3 - Supply and Delivery of Interactive Display Panel
  • Lot 4 - Supply and Delivery of LED Smart UHD Televisions LG
  • Lot 5 - Supply and Delivery of Projectors
  • Lot 6 - Supply and Delivery of Miscellaneous Equipment
  • Lot 7 - Supply and Delivery of Cabling
  • Lot 8 - Supply and Delivery of Mountings & Brackets
  • Lot 9 - Supply, Delivery, Installation and Commissioning of Specialist AVA Equipment and Accessories
  • Lot 10 - Supply and Delivery of Microsoft Teams Video Conferencing Systems

Potential bidder(s) are able to tender for one or more Lot(s).

  • Recurrence: A further notice will be published 6 months prior to the expiry of this Framework

CPV: Audio-visual equipment

How this framework works

From the published notice
Bids received
5 bids received · 4 suppliers appointed

Lots and requirements (10)Procurement structure

10 lots · no lot values published · evaluation weights differ by lot
Lot #1Supply and Delivery of Smart EquipmentCancelledRenewal

Supply and Delivery of Smart Equipment to End-User Establishments on an as and when required basis

Delivery: UK · This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council. The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered an SLA with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: The Framework period is for an initial period of 12 months with a further 3 x 12 months extensions at the sole discretion of the Council.Variant bids: not allowed
32321200 Audio-visual equipment
Lot #2Supply and Delivery of Promethean EquipmentCancelledRenewal

Supply and Delivery of Promethean Equipment to End-User Establishments on an as and when required basis.

Delivery: UK · This Framework will be available for use by Durham County Council and additional Contracting Authorities, where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council. The Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered an SLA with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: Initial period of the Framework is for 12 months with a further 3 x 12 months extension at the sole discretion of the CouncilVariant bids: not allowed
32321200 Audio-visual equipment
Lot #3Supply and Delivery of Interactive Display BoardsCancelledRenewal

Supply and Delivery of Interactive Display Panels to End-User Establishments on an as and when required basis.

Delivery: UK · This Framework will be available for use by Durham County Council and other additional Contracting Authorities. Durham County Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: Framework is for an initial period of 12 months with a further 3 x 12 month extensions at the sole discretion of the CouncilVariant bids: not allowed
32321200 Audio-visual equipment
Lot #4Supply and Delivery of LG LED Smart TelevisionsCancelledRenewal

Supply and Delivery of LG LED Smart Televisions to End-User Establishments on an as and when required basis.

Delivery: UK · This Framework will be available for use by Durham County Council and other additional Contracting Authorities. Durham County Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: The Framework is for an initial period of 12 months with a further 3 x 12 months extensions at the sole discretion of the CouncilVariant bids: not allowed
32321200 Audio-visual equipment
Lot #5Supply and Delivery of ProjectorsCancelledRenewal

Supply and Delivery of Projectors to End-User Establishments on an as and when required basis.

Delivery: UK · This Framework will be available for use by Durham County Council and other additional Contracting Authorities. Durham County Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: Framework is for an initial period of 12 months with a further 3 x 12 month extensions at the sole discretion of the Council.Variant bids: not allowed
32321200 Audio-visual equipment
Lot #6Supply and Delivery of Miscellaneous EquipmentCancelledRenewal

Supply and Delivery of Miscellaneous Equipment to End-User Establishments on an as and when required basis.

Delivery: UK · This Framework will be available for use by Durham County Council and other additional Contracting Authorities. Durham County Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: Framework is for an initial period of 12 months with a further 3 x 12 months extension at the sole discretion of the Council.Variant bids: not allowed
32321200 Audio-visual equipment
Lot #7Supply and Delivery of CablingCancelledRenewal

Supply and Delivery of Cabling to End-User Establishments on an as and when required basis.

Delivery: UK · This Framework will be available for use by Durham County Council and other additional Contracting Authorities. Durham County Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: Framework is for an initial period of 12 months with a further 3 x 12 months extension at the sole discretion of the Council.Variant bids: not allowed
32321200 Audio-visual equipment
Lot #8Supply and Delivery of Mountings and BracketsCancelledRenewal

Supply and Delivery of Cabling to End-User Establishments on an as and when required basis.

Delivery: UK · This Framework will be available for use by Durham County Council and other additional Contracting Authorities. Durham County Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: Framework is for an initial period of 12 months with a further 3 x 12 month extensions at the sole discretion of the CouncilVariant bids: not allowed
32321200 Audio-visual equipment
Lot #9Supply, Delivery, Installation and Commissioning of Specialist AVA EquipmentCancelledRenewal

Supply, Delivery, Installation and Commissioning of Specialist AVA Equipment and Accessories to End-User Establishments via Further Competition process.

Delivery: UK · This Framework will be available for use by Durham County Council and other additional Contracting Authorities. Durham County Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: Length of Call-Off Contract will be determined by the Framework User and will be detailed in the Further Competition (FC) Document issued at the time.Variant bids: not allowed
32321200 Audio-visual equipment
Lot #10Supply and Delivery of Microsoft Teams Video Conferencing SystemsCancelledRenewal

Supply and Delivery of Microsoft Teams Video Conferencing Systems on an as an when required basis via a Further Competition process.

Delivery: UK · This Framework will be available for use by Durham County Council and other additional Contracting Authorities. Durham County Council also intends to make this Framework available for use Nationally as well as Regionally and open it up to other Public Bodies where they have entered into a Procurement Service Level Agreement (SLA) with Durham County Council and where they will be required to sign a Customer Access Agreement.
Extensions: Length of Call-Off Contract will be determined by the Framework User and will be detailed in the Further Competition (FC) Document issued at the time.Variant bids: not allowed
32321200 Audio-visual equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Supply and Delivery of Smart Equipment30%70%
10 · Supply and Delivery of Microsoft Teams Video Conferencing Systems100%—
2 · Supply and Delivery of Promethean Equipment30%70%
3 · Supply and Delivery of Interactive Display Boards30%70%
4 · Supply and Delivery of LG LED Smart Televisions30%70%
5 · Supply and Delivery of Projectors30%70%
6 · Supply and Delivery of Miscellaneous Equipment30%70%
7 · Supply and Delivery of Cabling30%70%
8 · Supply and Delivery of Mountings and Brackets30%70%
9 · Supply, Delivery, Installation and Commissioning of Specialist AVA Equipment100%—
What this means for your bid
  • Price carries 70 points on every lot: a 10% discount moves about 7 points.
  • “Framework for Audio Visual Aids (AVA) Equipment & Accessories” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · A further notice will be published 6 months prior to the expiry of this Framework
First published
9 Feb 2022, 17:26 GMT
Last source update
6 Apr 2022, 11:41 BST
Award evaluation window
14 Mar 2022 – …
Authority reference
DN596859
FTS notice number
2022/S 000-009228
Classification (CPV)
Audio-visual equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-031564 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
11 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
14 Mar 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.nepoportal.org ↗

Timeline

11 Mar 2022 → 6 Apr 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    11 Mar 2022, 12:00 GMT
  2. Bids opened
    14 Mar 2022, 12:00 GMT
  3. Notice published
    6 Apr 2022, 11:41 BST

Notice history

2 events · 2 releases on Find a Tender · since 6 Apr 2022
  1. Status changed to complete
    6 Apr 2022, 11:41 BST
  2. Buyer details updated
    6 Apr 2022, 11:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 55 from SMEs
Contracts signed 4latest 21 Mar 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £160,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Framework for AVA Equipment & Accessories

    Signed
    21 Mar 2022
    Value
    ceiling above
    Status
    active

  • Framework for AVA Equipment & Accessories

    Signed
    21 Mar 2022
    Value
    ceiling above
    Status
    active

  • Framework for AVA Equipment and Accessories

    Signed
    21 Mar 2022
    Value
    ceiling above
    Status
    active

  • Framework for AVA Equipment & Accessories

    Signed
    21 Mar 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic5——

Contracting authority & participating public bodies

2 public bodies on the notice

Durham County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, DURHAM, UK, DH15UQContact name, email Published organisation website ↗

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria