Official UK procurement notice
FRAMEWORK FOR RESPONSIVE REPAIRS TO DOMESTIC PROPERTIES
Authority: Cardiff Council (Local council)
What is being bought
Published requirement descriptionThe domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,723 properties in number) and other properties. Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external contractors.
Approximately 90% of responsive repairs are undertaken by the in house workforce of the Council with only capacity and specialist works being issued to external contractors.
Dwellings will vary in age and condition and bidders are advised to make due allowance for this.
This tender process is in relation to responsive repairs and maintenance to domestic properties.
The Council has an in-house workforce delivering responsive repairs & maintenance to domestic properties, and this framework would be to support the in-house workforce by completing works that it does not have the capacity or specialist skills to deliver (e.g. asbestos works) to complete.
The Council is seeking to appoint 2 Contractors do deliver a similar volume and value of works. Each contractor would predominantly deliver works in an allocated district of the city, although cross district award will be permitted, for example where there are capacity or performance issues. The estimated annual value is GBP2m (approximately GBP1m per Contractor).
- Recurrence: Future tenders will be issued prior to the expiry of this Framework.
CPV: Building alteration work · Building completion work · Building construction work · Building installation work · Construction work · Construction work for houses · Construction work for multi-dwelling buildings and individual houses · Houses construction work
How this framework works
From the published notice- Places
- up to 2 suppliers · 4 bids received (2.0 per place) · 2 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1This work will generally comprise of Work in occupied properties / communal areas/…AwardedRenewal
This work will generally comprise of Work in occupied properties / communal areas/ garage sites/ traveler sites/ hostels.
Work is generally instigated at the request of the tenant / occupier
Predominantly this will be singular activity work (for example – Renew ceiling including painting on completion) but may involve associated works (for example – removal or replacement of a radiator for plastering a wall).
There are three main priorities of work:
- Emergency - Response within 2 hours and completion within 24 hours
- Urgent - Response and completion within 5 working days
- Routine - Response and completion within 25 working days
Listed below are examples of the work trades which will be in scope of responsive repairs / compliance works:
- Asbestos surveys / removal
- Drainage
- Electrical
- Gas
- Glazing
- Painting
- Roofing
- Scaffolding
- Screening
- Central Heating Upgrades
- Fire Safety
- Specialist Works
- Brickwork
- Plastering
- Carpentry
- Plumbing
- Flooring
- Communal Boiler Repairs
Compliance Works:
- Legionella
- Dry Risers
- Water Boosters
- Sprinklers
- Fire Extinguishers
- Emergency Lighting
- PAT Testing
- Communal Boiler Servicing
- Roller Shutters
- Solar / PV Systems
- Solid Fuel
Cardiff Council operates an Out of Hours (OOH) service, and appointed Contractors would be expected to provide and OOH to supplement this provision. For some specialist trades this OOH service provision will need to be 24/7/365.
It should be noted that the following types of work could fall into the responsive repairs category:
Fire Damage:
- Work in occupied properties
- Small value / single activity work (for example – smoke damage to one room) but may involve associated work (for example – removal or replacement of a radiator for plastering a wall).
Structural Works:
- Work in occupied properties
- Minor structural work (for example – renewal of lintel / replacement of brickwork)
Caretaker’s Properties:
- Work in occupied properties
- Predominantly this will be singular activity work (for example – Renew ceiling including painting on completion) but may involve associated works (for example removal or replacement of a radiator or plastering a wall).
- This work could also comprise of annual gas service or periodic electrical testing on request.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “FRAMEWORK FOR RESPONSIVE REPAIRS TO DOMESTIC PROPERTIES” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Future tenders will be issued prior to the expiry of this Framework.
- First published
- 28 May 2021, 08:55 BST
- Last source update
- 14 Feb 2022, 16:35 GMT
- Authority reference
ERFX1007520- FTS notice number
2022/S 000-004180- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b60bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The Council reserves the right to appoint a replacement contractor in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost, the next highest scoring bidder will be approached with a view to them being appointed as a replacement Contractor. Please 'register an interest' via https://supplierlive.proactisp2p.com/ to access the tender documentation. (WA Ref:118682)
How it was run
Official notice- Appointment period ends
- 25 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
Timeline
25 Jun 2021 → 14 Feb 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown25 Jun 2021, 12:00 BST
- Invitations to tender expected2 Aug 2021, 00:00 BST
- Notice published14 Feb 2022, 16:35 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Feb 2022, 16:35 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 004180-2022-ERFX1007531-1
- Signed
- 19 Dec 2021
- Value
- £8,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- LCB ConstructionFramework contractor
- M Delacey & Sons (Holdings) LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria