Official UK procurement notice
Framework for Workforce Technology Systems
Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)
What is being bought4 lots · detail below
Published requirement descriptionFramework for locally delivered Workforce Systems which seeks to continue to support the NHS Long Term Plan and People Digital Plan by providing a route to market for all software systems and digital solutions in use, to support the management, deployment and development of jobs and staff and associated reporting and analytics.
- The authority expects to re-tender this requirement around 19 Aug 2026, 23:59 BST.
- No preliminary market engagement: Pre market engagement was conducted under the Public Contract Regulations (2015).
CPV: Administration software package · Analytical, scientific, mathematical or forecasting software package · Business analysis consultancy services · Business and management consultancy and related services · Compliance software package · Educational software package · Enterprise resource planning software package · Helpdesk and support services · Human resources management consultancy services · Industry specific software package · Library software package · License management software package · +18 more
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Framework period
- 1 yr · up to 8 yrs from 18 Aug 2025
- Scheme runs until
- 19 Aug 2033
- Supplier levy on call-offs (max %)
- 1% of call-off value
Who may buy through it
The framework agreement shall include the entire public sector and any private sector organisations with a similar need.
Published description of the framework
Operation administration management will be conducted by NHS London Procurement Partnership (LPP).
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotLot #1Workforce Technology SystemsRenewalPublished value£330,000,000
General Requirements "The delivery of workforce specific software" The scope of this lot shall initially include;
- Off the shelf systems and software (including general and mobile applications ("Apps"))
- Software / App development
- The development of systems / apps necessary to support their utilisation.
- Standardisation of data flows and associated Application Programming Interfaces (“APIs”) relevant to the product. The scope of this lot shall not include; - The ability to provide individual workforce members (People/Staff) - The role of carrying out Occupational Health assessments on individuals - The role of carrying out Clinical or Medical duties under supervision Whilst it is not envisaged that each Service Provider awarded to this lot will be capable of supplying all systems, Customers will have the ability to shortlist the most capable of bidders to provide their requirements. This will be manged through a shortlisting process based on the self-classification of each bidder's software solution(s) and the developmental capabilities of the bidder and the system once deployed. This lot is open to original equipment manufacturers only. Some example types of workforce software available under this lot are:
- E-recruitment, employment checks and onboarding
- Occupational Health
- Case Management, including wellbeing
- Wage Advance
- Expenses
- Rostering
- Job Planning
- Junior Doctor Module
- Scheduling
- Temporary Staffing
- Learning Management Systems
- Appraisal and revalidation
- Performance Management
- Succession Planning
- Clinical Supervision Additionally, any other workforce software which can be described as "Workforce Technology" may be considered here.
Lot #2Services for Integration, Deployment and InteroperabilityRenewalPublished value£250,000,000
General Requirements "The supply of solutions to support the delivery of workforce technology systems" The scope of this lot shall initially include;
- System training
- Implementation, Transformation and Transition Services
- Reporting and Analytics tools
- Development of interoperability capabilities between systems
- Integration of systems and processes
- Standardisation of data flows and associated APIs Additionally, any other services which can be described as integration, deployment and interoperability services relevant to Workforce Technology systems may be considered here.
Lot #3Professional Services and ConsultancyRenewalPublished value£117,000,000
General Requirements "The provision of Professional Services in the support of Workforce Technology Systems" The scope of this lot shall initially include;
- Systems gap analysis
- Specification Design
- Change Management
- Project Management
- Reporting and Analytics Reporting Additionally, any other services which can be described as professional services and consultancy relevant to Workforce Technology systems may be considered here.
Lot #4Overlay, User Experience and SupportRenewalPublished value£150,000,000
General Requirements "The delivery of overlay solutions to support employee experience" The scope of this Lot shall initially include;
- Single User Interfacing
- Customisation and standardisation
- System Policy Design and harmonisation
- Ticketing and support services
- User Experience Solutions Additionally, any other products or services which can be described as overlay, user experience or support systems and services relevant to Workforce Technology systems may be considered here.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Envelope: 90%
- Social Value: 10%
Published award criteria (2)
- Technical Envelope
- Social Value
- “Framework for Workforce Technology Systems” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- The framework agreement shall include the entire public sector and any private sector organisations with a similar need. · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 19 Aug 2026
- First published
- 10 Mar 2025, 11:56 GMT
- Last source update
- 10 Mar 2025, 11:56 GMT
- Award evaluation window
- Submission end – 4 Aug 2025
- FTS notice number
2025/S 000-008497- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-04eae9Find a Tender
How it was run
Official notice- Appointment period ends
- 11 Apr 2025, 12:00 BST
- Clarification deadline
- 7 Apr 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 1% of call-off value
The Tendering Portal can be accessed via the link: health-family.force.com/s/Welcome ↗ All communications (including submission of Tenders) should be carried out via the e-Tendering Portal. The procurement documents are available for unrestricted full direct access, free of charge via the e-Tendering Portal. To access this opportunity you will need to register at health-family.force.com/s/Welcome ↗ as a Supplier and search for the opportunity C342338. To respond to this Invitation to Tender, Bidders must register on the portal, log in, complete the tender response documents and submit them via the e-tendering portal. Please note that any communication from NHS London Procurement Partnership (NHS LPP) regarding this tender will be via Atamis. Bidders must use the e-tendering messaging board for their communication with NHS LPP regarding this procurement. Should Tenderers have any queries, or having problems using the portal, they should contact the Atamis Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk
Timeline
10 Mar 2025 → 18 Aug 2025 · 5 dates- Tender notice published10 Mar 2025, 11:56 GMT
- Clarification questions by7 Apr 2025, 16:00 BST
- Admission / appointment period endsperiod end, not a bid countdown11 Apr 2025, 12:00 BST
- Award decision expected by4 Aug 2025, 23:59 BST
- Contract starts18 Aug 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published10 Mar 2025, 11:56 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender