Find a TenderClosedTender notice
Published 10 Mar 2025, 11:56 GMT

Official UK procurement notice

Framework for Workforce Technology Systems

Official notice

Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)

Open framework scheme4 lotsGoodsOpen procedureAbove threshold
Framework ceiling (notional)£1,000,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 11 Apr 2025
Lots 4see the lot list below
Framework period 1 yrends 19 Aug 2026 · up to 19 Aug 2033 with extensions · starts 18 Aug 2025

What is being bought4 lots · detail below

Published requirement description

Framework for locally delivered Workforce Systems which seeks to continue to support the NHS Long Term Plan and People Digital Plan by providing a route to market for all software systems and digital solutions in use, to support the management, deployment and development of jobs and staff and associated reporting and analytics.

  • The authority expects to re-tender this requirement around 19 Aug 2026, 23:59 BST.
  • No preliminary market engagement: Pre market engagement was conducted under the Public Contract Regulations (2015).

CPV: Administration software package · Analytical, scientific, mathematical or forecasting software package · Business analysis consultancy services · Business and management consultancy and related services · Compliance software package · Educational software package · Enterprise resource planning software package · Helpdesk and support services · Human resources management consultancy services · Industry specific software package · Library software package · License management software package · +18 more

How this framework works

From the published notice
Type
Open framework · open framework scheme (admission reopens)
Call-offs
every call-off is a further competition among the appointed suppliers
Framework period
1 yr · up to 8 yrs from 18 Aug 2025
Scheme runs until
19 Aug 2033
Supplier levy on call-offs (max %)
1% of call-off value
Who may buy through it

The framework agreement shall include the entire public sector and any private sector organisations with a similar need.

Published description of the framework

Operation administration management will be conducted by NHS London Procurement Partnership (LPP).

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same evaluation weights on every lot
Lot #1Workforce Technology SystemsRenewal 1 yrPublished value£330,000,000

General Requirements "The delivery of workforce specific software" The scope of this lot shall initially include;

  • Off the shelf systems and software (including general and mobile applications ("Apps"))
  • Software / App development
  • The development of systems / apps necessary to support their utilisation.
  • Standardisation of data flows and associated Application Programming Interfaces (“APIs”) relevant to the product. The scope of this lot shall not include; - The ability to provide individual workforce members (People/Staff) - The role of carrying out Occupational Health assessments on individuals - The role of carrying out Clinical or Medical duties under supervision Whilst it is not envisaged that each Service Provider awarded to this lot will be capable of supplying all systems, Customers will have the ability to shortlist the most capable of bidders to provide their requirements. This will be manged through a shortlisting process based on the self-classification of each bidder's software solution(s) and the developmental capabilities of the bidder and the system once deployed. This lot is open to original equipment manufacturers only. Some example types of workforce software available under this lot are:
  • E-recruitment, employment checks and onboarding
  • Occupational Health
  • Case Management, including wellbeing
  • Wage Advance
  • Expenses
  • Rostering
  • Job Planning
  • Junior Doctor Module
  • Scheduling
  • Temporary Staffing
  • Learning Management Systems
  • Appraisal and revalidation
  • Performance Management
  • Succession Planning
  • Clinical Supervision Additionally, any other workforce software which can be described as "Workforce Technology" may be considered here.
Contract period: 18 Aug 2025 – 19 Aug 2026 (1 yr) · up to 19 Aug 2033 with extensionsValue: £330,000,000 exc. VAT · £396,000,000 inc. VAT
Extensions: The open procedure allows us to launch new frameworks on the anniversary for up to a maximum duration of eight (8) years. · On the anniversary, we will look to relaunch a framework with substantially the same scope and terms and conditions for up to a maximum duration of eight (8) years.
Lot #2Services for Integration, Deployment and InteroperabilityRenewal 1 yrPublished value£250,000,000

General Requirements "The supply of solutions to support the delivery of workforce technology systems" The scope of this lot shall initially include;

  • System training
  • Implementation, Transformation and Transition Services
  • Reporting and Analytics tools
  • Development of interoperability capabilities between systems
  • Integration of systems and processes
  • Standardisation of data flows and associated APIs Additionally, any other services which can be described as integration, deployment and interoperability services relevant to Workforce Technology systems may be considered here.
Contract period: 18 Aug 2025 – 19 Aug 2026 (1 yr) · up to 19 Aug 2033 with extensionsValue: £250,000,000 exc. VAT · £300,000,000 inc. VAT
Extensions: The open procedure allows us to launch new frameworks on the anniversary for up to a maximum duration of eight (8) years. · On the anniversary, we will look to relaunch a framework with substantially the same scope and terms and conditions for up to a maximum duration of eight (8) years.
Lot #3Professional Services and ConsultancyRenewal 1 yrPublished value£117,000,000

General Requirements "The provision of Professional Services in the support of Workforce Technology Systems" The scope of this lot shall initially include;

  • Systems gap analysis
  • Specification Design
  • Change Management
  • Project Management
  • Reporting and Analytics Reporting Additionally, any other services which can be described as professional services and consultancy relevant to Workforce Technology systems may be considered here.
Contract period: 18 Aug 2025 – 19 Aug 2026 (1 yr) · up to 19 Aug 2033 with extensionsValue: £117,000,000 exc. VAT · £140,400,000 inc. VAT
Extensions: The open procedure allows us to launch new frameworks on the anniversary for up to a maximum duration of eight (8) years. · On the anniversary, we will look to relaunch a framework with substantially the same scope and terms and conditions for up to a maximum duration of eight (8) years.
Lot #4Overlay, User Experience and SupportRenewal 1 yrPublished value£150,000,000

General Requirements "The delivery of overlay solutions to support employee experience" The scope of this Lot shall initially include;

  • Single User Interfacing
  • Customisation and standardisation
  • System Policy Design and harmonisation
  • Ticketing and support services
  • User Experience Solutions Additionally, any other products or services which can be described as overlay, user experience or support systems and services relevant to Workforce Technology systems may be considered here.
Contract period: 18 Aug 2025 – 19 Aug 2026 (1 yr) · up to 19 Aug 2033 with extensionsValue: £150,000,000 exc. VAT · £180,000,000 inc. VAT
Extensions: The open procedure allows us to launch new frameworks on the anniversary for up to a maximum duration of eight (8) years. · On the anniversary, we will look to relaunch a framework with substantially the same scope and terms and conditions for up to a maximum duration of eight (8) years.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 90%Social value: 10%
Published sub-criteria (2)
  • Technical Envelope: 90%
  • Social Value: 10%
Published award criteria (2)
  • Technical Envelope
  • Social Value
What this means for your bid
  • “Framework for Workforce Technology Systems” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
The framework agreement shall include the entire public sector and any private sector organisations with a similar need. · open scheme: new suppliers can join during the term
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 19 Aug 2026
First published
10 Mar 2025, 11:56 GMT
Last source update
10 Mar 2025, 11:56 GMT
Award evaluation window
Submission end – 4 Aug 2025
FTS notice number
2025/S 000-008497
Latest notice
Tender notice (UK4)
Classification (CPV)
Administration software packageAnalytical, scientific, mathematical or forecasting software packageBusiness analysis consultancy servicesBusiness and management consultancy and related servicesCompliance software packageEducational software packageEnterprise resource planning software packageHelpdesk and support servicesHuman resources management consultancy servicesIndustry specific software package
+20 moreLibrary software packageLicense management software package
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-04eae9 Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Appointment period ends
11 Apr 2025, 12:00 BST
Clarification deadline
7 Apr 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value
Detailed submission instructions & authority contactsFrom official release

The Tendering Portal can be accessed via the link: health-family.force.com/s/Welcome ↗ All communications (including submission of Tenders) should be carried out via the e-Tendering Portal. The procurement documents are available for unrestricted full direct access, free of charge via the e-Tendering Portal. To access this opportunity you will need to register at health-family.force.com/s/Welcome ↗ as a Supplier and search for the opportunity C342338. To respond to this Invitation to Tender, Bidders must register on the portal, log in, complete the tender response documents and submit them via the e-tendering portal. Please note that any communication from NHS London Procurement Partnership (NHS LPP) regarding this tender will be via Atamis. Bidders must use the e-tendering messaging board for their communication with NHS LPP regarding this procurement. Should Tenderers have any queries, or having problems using the portal, they should contact the Atamis Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk

Timeline

10 Mar 2025 → 18 Aug 2025 · 5 dates
  1. Tender notice published
    10 Mar 2025, 11:56 GMT
  2. Clarification questions by
    7 Apr 2025, 16:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    11 Apr 2025, 12:00 BST
  4. Award decision expected by
    4 Aug 2025, 23:59 BST
  5. Contract starts
    18 Aug 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    10 Mar 2025, 11:56 GMT
    UK4

Contracting authority & participating public bodies

Guy's and St Thomas' NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PDZC-6438-DGPX Great Maze Pond, London, London, SE1 9RTContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender