G&R / HRA Contract with Eclipse Hotels group for use of Holiday Inn Bristol Central hotel

Official notice

Authority: Bristol City Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: Hotel, restaurant and retail trade services (55) Delivery: UK

Budget not disclosedValue not published

Awarded 22 Nov 2023no call for competition

Awarded to Eclipse Hotels Group

What is being bought

Published requirement description

Bristol City Council need access to accommodation to complete an emergency decant of Barton House. We are entering into a contract with the Eclipse Hotels Group for use of rooms at the Holiday Inn Bristol City Centre. The contract will include food for all decanted tenants and household members, plus the provision of security. An allowance of 10% has been made for potential claims of damage and dilapidations from the Eclipse group

CPV: Hotel services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: UK

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 23 Nov 2023, 14:05 GMT
Last source update: 23 Nov 2023, 14:05 GMT
Authority reference: DN699840
FTS notice number: 2023/S 000-034690
Classification (CPV): Hotel services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-041c51 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This is a compliant exception due to the unforeseeable nature and extreme urgency of the requirement.
Regulation 32 of the PCR 15 allows for contracts to be awarded directly in certain circumstances e.g. extreme urgency or where no other provider or reasonable alternative provider who could provide the service.
Due to the extreme urgency associated with the displaced tenants BCC concludes that Regulation 32 can be relied upon to award this contract directly as a compliant breach.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 1

Contracts signed 1latest 22 Nov 2023

Awarded to	Value	Date	Status
Eclipse Hotels Group	—	—	Awarded

Contracts

Contract 034690-2023-DN6-1 · Eclipse Hotels Group
Signed
22 Nov 2023
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Bristol City Council need access to accommodation to complete an emergency decant of…	1bids · 1 electronic	0	—	£100,000 – £2,167,198
Whole notice	—	—	—	£100,000 – £2,167,198

Contracting authority & participating public bodies

Bristol City Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities City Hall, College Green, Bristol, UK, BS1 5TRContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Eclipse Hotels GroupAwarded supplier Unit 6, Coda Studios, 189 Munster Road, London, UK, SW6 6AW

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.